Executive Assistant to the CEO

We’re hiring a C-Suite Executive Assistant to serve as the operational glue across our leadership team. This is a high-trust, high-discretion role supporting The President/COO), his Chief of Staff, and other senior leaders. You’ll handle a mix of executive support, office coordination, and personal assistance—keeping calendars tight, logistics flawless, decks polished, and priorities moving. You’re proactive, AI-fluent, and energized by variety. No task is too small, no detail too trivial. Key Responsibilities Calendar & Travel Management – Own the President/COO’s calendar, coordinate internal and external meetings, and handle complex travel and logistics (business and personal). AI-First Admin – Use tools like ChatGPT to draft emails, generate research summaries, and automate recurring tasks. Presentation-Ready Deliverables – Build and polish executive-quality slide decks for board meetings, investor updates, internal briefings, and strategic planning sessions. Communication & Follow-Through – Screen messages, track action items, prep presentations, file expenses, and keep everything running behind the scenes. Office Coordination – Serve as the primary point person for our OC office and support operations at the remote Dallas location. Book conference rooms, manage onsite needs, and coordinate in-office logistics. Cross-Team Support – Provide light support to other execs (travel booking, offsite planning, ad-hoc admin). Personal Assistance – Help with everyday personal tasks: scheduling appointments, ordering gifts, running errands, arranging meals, or managing household logistics. Requirements Qualifications & Skills: 2+ years of C-level executive support in a fast-paced, high-discretion environment OC-based and able to be on-site daily Highly organized, proactive, and unflappable under pressure Strong presentation skills and experience building high-quality, executive-level slide decks in Google Slides or PowerPoint Fluent with Google Workspace and comfortable adopting AI-first workflows Willing to work extended hours during peak periods (launches, board prep, etc.) High EQ, sharp judgment, and absolute discretion with sensitive info Nice-to-Haves Fintech or startup experience Bilingual (Spanish/Chinese/English) Light project management skills (Asana, Trello, etc.) Experience with basic bookkeeping or expense tracking Tools You’ll Use Google Workspace (Gmail, Calendar, Sheets, Slides) AI Tools – ChatGPT or equivalent Slack (you’ll be a power user) Asana or Notion for light project tracking Gusto, Brex, or similar (for expenses) Benefits Why Join Jiffy? Opportunities to grow within the company Generous compensation and employer paid benefits Annual wellness and professional development Stipend Perks of getting lots of clothing! Compensation: The anticipated base salary range for this position is $90,000 to $120,000 in total compensation per year. The final offer may vary based on several factors, including the candidate’s experience, skills, qualifications, and overall alignment with the role.

Ascendis Pharma is a dynamic, fast-growing global biopharmaceutical company with locations in Denmark, Europe, and the United States. Today, we're advancing programs in Endocrinology Rare Disease and Oncology. Here at Ascendis, we pride ourselves on exceptional science, visionary leadership, and skilled and passionate colleagues. Guided by our core values of Patients, Science, and Passion, we use our TransCon® drug development platform to fulfill our mission of developing new and potentially best-in-class therapies to address unmet medical needs. Our culture fosters a place where skilled, adaptable, and highly resourceful professionals can truly make their mark. We offer a dynamic workplace for employees to grow and develop their skills. Ascendis Pharma US is looking to hire an Executive Assistant to execute a variety of activities and confidential matters with discretion, professional polish, and interpersonal effectiveness.  This position will have a broad range of responsibilities at various levels including interfacing with top executive management and internal/external stakeholders.  An exemplary candidate will have a proven ability to independently handle multiple tasks and projects with competing priorities and deadlines. The ideal candidate is also dynamic, organized, possesses strong multi-tasking skills, and exhibits a general interest pharma/biotech.  This position reports to the Chief of Staff, Head of US Strategy and Operations and will be hybrid with the team in Princeton, New Jersey.  This is an exciting opportunity to join a rapidly growing, innovative company!   Key Responsibilities Provide proactive and complex calendar management and serve as the primary gatekeeper for EVP/SVP, liaising with internal and external stakeholders - should be comfortable working in multiple international time zones Develop and implement administrative, coordination, and project management procedures to enhance efficiency Schedule and coordinate executive meetings, conference calls, and workshops – securing space, technical/audio requirements, catering, and materials in advance Work with meetings leads and other internal stakeholders (marketing, sales, training) to schedule and coordinate logistics for key customer meetings for EVP/SVP during medical conferences and field visits Arrange domestic, international travel, developing itineraries agendas, booking transportation and hotel arrangements Prepare, track, and ensure timely submission of expense reports and purchase orders Assist with interview scheduling and coordination to ensure a smooth candidate experience Serve as backup to other Executive Assistants as needed  Support efficient organization and knowledge management (e.g. housing key documents and resources for marketing, and other functions) Assist with the acquisition and timeline management of purchase orders, MSA execution, SOW legal reviews, and filing Assist with budget tracking and invoice processing related to projects Support vendor management and consultative agreements; maintain organized files, records, and documentation for easy retrieval. Support onboarding and training of new team members as needed   Requirements Knowledge, Skills and Experience 5+ years related experience in the capacity of an Executive Assistant, supporting SVP/EVP and/or C-level is required; bachelor’s degree preferred Excellent verbal and written communication skills Proactive and organized, with high attention to detail Desire to grow and ability to take on projects and work under pressure while consistently meeting deadlines Ability to establish course-of-action to accomplish goals and evaluate results Develop schedules and orchestrate multiple activities at once to meet deliverables  and use resources effectively and efficiently Able to work independently, and collaborate effectively with a team Strong interpersonal skills; ability to interact well with people inside and outside of the organization with diplomacy, tact and efficiency Strong analytical skills with demonstrated competency with tools including Outlook, Word, Excel and PowerPoint required A high degree of professionalism and demonstrated ability to maintain confidentiality Ability to work flexible hours, including nights and weekends, as business needs dictate Salary Range: $50-60/hr DOE Benefits 401(k) plan with company match Medical, dental, and vision plans Company-offered Life and Accidental Death & Dismemberment (AD&D) insurance Company-provided short and long-term disability benefits Unique offerings of Pet Insurance and Legal Insurance Employee Assistance Program Employee Discounts Professional Development Health Saving Account (HSA) Flexible Spending Accounts Various incentive compensation plans Accident, Critical Illness, and Hospital Indemnity Insurance   Mental Health resources Paid leave benefits for new parents Ascendis Pharma is proud to be an equal opportunity employer. We are committed to creating an inclusive environment for all employees. A note to recruiters: We do not allow external search party solicitation.  Presentation of candidates without written permission from the Ascendis Pharma Inc Human Resources team (specifically from: Talent Acquisition Partner or Human Resources Director) is not allowed.  If this occurs your ownership of these candidates will not be acknowledged.

About the Role Are you an exceptionally organized, proactive, and bilingual professional ready to support the CEO of a prestigious U.S.-based law firm? If so, this could be the opportunity you’ve been looking for! This is a hybrid position, and you must be available for occasional travel as needed. We’re looking for a skilled Executive Assistant with outstanding organizational skills, absolute discretion when handling sensitive information, and the ability to juggle multiple high-priority tasks in a fast-paced legal environment. About Us Mangone Law Firm, LLC is a New Jersey-based immigration law firm that has been dedicated since 2012 to helping new Americans obtain legal status in the U.S. We proudly represent immigrants nationwide and are fully committed to excellence in customer service — deeply understanding our clients’ challenges and genuinely caring about their outcomes. We’re fueled by a strong corporate culture and clear core values. We’re prepared for a bright future and we’re looking for talented people who want to grow professionally and never settle for stagnation. 🌟 We’re an Inc. 5000 Honoree! 🌟 Mangone Law Firm is proud to be recognized on the 2025 Inc. 5000 list of America’s fastest-growing private companies! This honor celebrates our team’s resilience, innovation, and dedication to delivering outstanding results for our clients — even in the most challenging times. When you join Mangone Law Firm, you become part of a thriving, forward-moving team that’s committed to growth, excellence, and making an impact every single day. If you’re driven, proactive, and ready to grow with a company that’s nationally recognized for its success — we invite you to apply and build your career with us! Requirements Key Responsibilities Manage and coordinate the CEO’s calendar, ensuring smooth scheduling of meetings and appointments. Serve as the primary point of contact between the CEO and internal/external stakeholders. Handle sensitive and confidential information with the utmost professionalism. Draft, proofread, and translate emails, reports, and documents in English and Spanish. Prepare presentations, reports, and business materials as needed. Organize and maintain digital files for quick, easy access. Conduct research on legal and business topics when required. Arrange and coordinate complex travel itineraries, including flights and accommodations. Monitor and prioritize emails and messages, responding on behalf of the CEO when appropriate. Provide support for personal administrative tasks when needed. Track and follow up on pending tasks, keeping the CEO informed of deadlines and priorities. Skills & Competencies Strong organizational and time-management skills. Ability to multitask and prioritize effectively. Excellent communication skills in both English and Spanish. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Experience with project management and collaboration tools (e.g., Asana, Trello, Slack, Monday.com). A problem-solving mindset and the ability to work independently. High level of discretion and professionalism. Sharp attention to detail and a proactive approach to work. Requirements Experience: Minimum 1 year as an Executive or Personal Assistant — ideally in a legal or corporate environment. Virtual Work: Proven ability to work effectively in a virtual/hybrid setting. Bilingual: Strong written and verbal fluency in English and Spanish (required). Benefits Why Join Us? Work remotely with a dynamic, growing U.S.-based law firm. Play a key role supporting a high-level executive and making a direct impact. Enjoy competitive compensation. Benefit from flexibility and occasional travel opportunities. If you’re proactive, detail-oriented, and excited to grow in a supportive and fast-paced environment — we’d love to meet you! Apply now and help us continue making a difference!

America's Got Soccer is seeking a highly motivated and organized Executive Assistant to provide comprehensive support in managing both professional and personal tasks. This role requires exceptional time management skills, attention to detail, and the ability to maintain confidentiality. The ideal candidate will be a meticulously organized individual with an exceptionally strong drive, and they will play a critical role in enhancing the productivity of the CEO in a fast-paced and international organization. Requirements Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Drive to deliver in a fast-paced international organization that operations across multiple time-zones. Prepare reports, presentations, and correspondence as needed. Act as the point of contact for internal and external stakeholders, managing communication effectively. Handle personal errands and tasks for the CEO, ensuring confidentiality and professionalism. Assist in organizing events and meetings, including logistics and materials preparation. Conduct research on various topics as requested to support decision-making. Maintain organized and efficient filing systems and document management. Qualifications: Proven experience as a personal assistant or in a similar role. Excellent organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to maintain discretion and confidentiality. Flexibility to adapt to changing priorities and work under pressure. Benefits Compensation: competitive salary based on experience

America's Got Soccer is seeking a highly motivated and organized Executive Assistant to provide comprehensive support in managing both professional and personal tasks. This role requires exceptional time management skills, attention to detail, and the ability to maintain confidentiality. The ideal candidate will be a meticulously organized individual with an exceptionally strong drive, and they will play a critical role in enhancing the productivity of the CEO in a fast-paced and international organization. Requirements Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Drive to deliver in a fast-paced international organization that operations across multiple time-zones. Prepare reports, presentations, and correspondence as needed. Act as the point of contact for internal and external stakeholders, managing communication effectively. Handle personal errands and tasks for the CEO, ensuring confidentiality and professionalism. Assist in organizing events and meetings, including logistics and materials preparation. Conduct research on various topics as requested to support decision-making. Maintain organized and efficient filing systems and document management. Qualifications: Proven experience as a personal assistant or in a similar role. Excellent organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to maintain discretion and confidentiality. Flexibility to adapt to changing priorities and work under pressure. Benefits Compensation: competitive salary based on experience

Utilities One delivers a full range of infrastructure solutions for Telecommunications providers, Electric & Gas Utilities, Wireless Carriers, and the Technology Deployment sector all over the United States. We are seeking an exceptional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be a proactive self-starter with strong problem-solving abilities, flexibility, and a creative approach to addressing challenges. This role is designed for someone who can manage multiple tasks with efficiency, stay ahead of the CEO's needs, and anticipate issues before they arise. The Executive Assistant will act as a trusted partner to the CEO, maintaining a pulse on all activities and ensuring smooth daily operations. Key Responsibilities: Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO. Manage the CEO’s calendar, schedule meetings, and ensure all logistics are handled efficiently. Analyze data from various sources to prepare insightful reports and presentations for the CEO. Prepare reports and correspondence for the CEO, ensuring high levels of accuracy and quality. Handle confidential information with discretion and professionalism. Support the CEO with prioritizing tasks, ensuring important items are addressed promptly and efficiently. Organize and coordinate meetings, conferences, and events, ensuring all details are arranged and executed smoothly. Handle routine inquiries and requests, and escalate matters to the CEO when necessary. Assist with the development and execution of strategic initiatives, providing administrative support to key projects. Be a problem-solver who identifies areas for improvement and takes initiative to address challenges proactively. Maintain an organized and efficient work environment, ensuring all systems and processes run smoothly. Requirements Bachelor’s degree or equivalent experience. Proven experience as an Executive Assistant or in a similar administrative role. Exceptional organizational skills and the ability to prioritize multiple tasks effectively. Strong problem-solving abilities with the capacity to think critically and adapt to changing needs. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with project management and data analysis software. Excellent communication skills, both verbal and written. Bilingual (English and Russian). Strong analytical skills with the ability to interpret data and provide actionable insights. Self-starter with a creative mindset, able to work independently and as part of a team. High level of professionalism, confidentiality, and attention to detail. Ability to work in a fast-paced environment and manage shifting priorities. Experience working directly with senior leadership or C-suite executives. Strong time management and multitasking abilities. Benefits Be part of a dynamic team, contributing directly to the CEO’s success and the overall company goals. Opportunity to work in a fast-paced, innovative environment. Competitive salary. Health Insurance 401k Whole Life Insurance