United States PA， EA & Secretarial Job Listings

Executive Assistant to the CEO63393563275011120

Team Architects

Executive Assistant to the CEO

Charlotte, NC, USA

Executive Assistant to the CEO Location: Charlotte, NC (Hybrid) Reports to: Chief Executive Officer Type: Full-Time, Exempt About Ternus Ternus is a fast-growing private money lender dedicated to delivering exceptional service and ethical lending solutions to real estate investors and developers. With a strong foundation in operational excellence, credit management, and entrepreneurial innovation, we are building a best-in-class team to support our mission of reshaping real estate finance. Position Summary We are seeking a highly organized, proactive, and resourceful Executive Assistant (EA) to support our CEO. The ideal candidate will be a strategic partner who thrives in a fast-paced environment and demonstrates discretion, exceptional judgment, and a strong sense of ownership. This role is critical to enabling the CEO’s effectiveness and ensuring smooth operations at the executive level. Key Responsibilities Executive Support Manage complex calendars, including scheduling internal/external meetings, investor calls, travel, and personal appointments. Prioritize and respond to emails and requests on behalf of the CEO. Track key deliverables, follow-ups, and action items to ensure nothing falls through the cracks. Prepare briefing materials, agendas, reports, and presentations for meetings and events. Operational Coordination Liaise with leadership, investors, and external stakeholders with professionalism and efficiency. Support execution of key business initiatives and confidential projects. Help manage special projects such as strategic planning offsites, investor updates, and recruiting. Identify and improve inefficiencies in workflows or tools used by the CEO. Communication & Gatekeeping Act as a trusted representative for the CEO, handling sensitive matters with confidentiality and integrity. Draft and edit communications, memos, and presentations as needed. Screen and prioritize inbound messages, requests, and opportunities. Requirements Qualifications 5+ years of experience supporting a C-level executive, preferably in a fast-paced startup, fintech, or real estate environment. Proven track record of discretion, judgment, and reliability. Strong organizational and multitasking skills with high attention to detail. Excellent written and verbal communication skills. High degree of emotional intelligence, initiative, and problem-solving ability. What Success Looks Like The CEO’s schedule runs smoothly and reflects their highest priorities. Communication is streamlined and professional across all channels. Key relationships and initiatives are proactively managed. Benefits Why Ternus Purpose-driven company reshaping private lending. Supportive leadership and collaborative team culture. Opportunity to make an outsized impact at a high-growth firm. Competitive compensation, health benefits, and professional growth support. Estimated Compensation Range Base Salary $75,000-$90,000 per year Bonus (Discretionary or Performance-Based) 10% of base salary Tied to company performance or individual contribution to CEO effectiveness and organizational outcomes. Additional Perks Health, dental, life and vision insurance 401(k) matching or profit-sharing ESOP Flexible PTO Professional development budget In addition to your resume, please complete the following job fit assessment as part of your application: https://TeamArchitects.asmt.io/XF3C93PFK/ExecutiveAssistantJob-Assessment

$75,000-90,000

C-Suite Executive Assistant63393556014849121

Jiffy

C-Suite Executive Assistant

Irvine, CA, USA

We’re hiring a C-Suite Executive Assistant to serve as the operational glue across our leadership team. This is a high-trust, high-discretion role supporting The President/COO), his Chief of Staff, and other senior leaders. You’ll handle a mix of executive support, office coordination, and personal assistance—keeping calendars tight, logistics flawless, decks polished, and priorities moving. You’re proactive, AI-fluent, and energized by variety. No task is too small, no detail too trivial. Key Responsibilities Calendar & Travel Management – Own the President/COO’s calendar, coordinate internal and external meetings, and handle complex travel and logistics (business and personal). AI-First Admin – Use tools like ChatGPT to draft emails, generate research summaries, and automate recurring tasks. Presentation-Ready Deliverables – Build and polish executive-quality slide decks for board meetings, investor updates, internal briefings, and strategic planning sessions. Communication & Follow-Through – Screen messages, track action items, prep presentations, file expenses, and keep everything running behind the scenes. Office Coordination – Serve as the primary point person for our OC office and support operations at the remote Dallas location. Book conference rooms, manage onsite needs, and coordinate in-office logistics. Cross-Team Support – Provide light support to other execs (travel booking, offsite planning, ad-hoc admin). Personal Assistance – Help with everyday personal tasks: scheduling appointments, ordering gifts, running errands, arranging meals, or managing household logistics. Requirements Qualifications & Skills: 2+ years of C-level executive support in a fast-paced, high-discretion environment OC-based and able to be on-site daily Highly organized, proactive, and unflappable under pressure Strong presentation skills and experience building high-quality, executive-level slide decks in Google Slides or PowerPoint Fluent with Google Workspace and comfortable adopting AI-first workflows Willing to work extended hours during peak periods (launches, board prep, etc.) High EQ, sharp judgment, and absolute discretion with sensitive info Nice-to-Haves Fintech or startup experience Bilingual (Spanish/Chinese/English) Light project management skills (Asana, Trello, etc.) Experience with basic bookkeeping or expense tracking Tools You’ll Use Google Workspace (Gmail, Calendar, Sheets, Slides) AI Tools – ChatGPT or equivalent Slack (you’ll be a power user) Asana or Notion for light project tracking Gusto, Brex, or similar (for expenses) Benefits Why Join Jiffy? Opportunities to grow within the company Generous compensation and employer paid benefits Annual wellness and professional development Stipend Perks of getting lots of clothing! Compensation: The anticipated base salary range for this position is $90,000 to $120,000 in total compensation per year. The final offer may vary based on several factors, including the candidate’s experience, skills, qualifications, and overall alignment with the role.

$90,000-120,000

Executive Assistant and Administrative Coordinator - Job ID: 169663393540056963122

Ascendis Pharma

Executive Assistant and Administrative Coordinator - Job ID: 1696

Princeton, NJ, USA

Ascendis Pharma is a dynamic, fast-growing global biopharmaceutical company with locations in Denmark, Europe, and the United States. Today, we're advancing programs in Endocrinology Rare Disease and Oncology. Here at Ascendis, we pride ourselves on exceptional science, visionary leadership, and skilled and passionate colleagues. Guided by our core values of Patients, Science, and Passion, we use our TransCon® drug development platform to fulfill our mission of developing new and potentially best-in-class therapies to address unmet medical needs. Our culture fosters a place where skilled, adaptable, and highly resourceful professionals can truly make their mark. We offer a dynamic workplace for employees to grow and develop their skills. Ascendis Pharma US is looking to hire an Executive Assistant to execute a variety of activities and confidential matters with discretion, professional polish, and interpersonal effectiveness. This position will have a broad range of responsibilities at various levels including interfacing with top executive management and internal/external stakeholders. An exemplary candidate will have a proven ability to independently handle multiple tasks and projects with competing priorities and deadlines. The ideal candidate is also dynamic, organized, possesses strong multi-tasking skills, and exhibits a general interest pharma/biotech. This position reports to the Chief of Staff, Head of US Strategy and Operations and will be hybrid with the team in Princeton, New Jersey. This is an exciting opportunity to join a rapidly growing, innovative company! Key Responsibilities Provide proactive and complex calendar management and serve as the primary gatekeeper for EVP/SVP, liaising with internal and external stakeholders - should be comfortable working in multiple international time zones Develop and implement administrative, coordination, and project management procedures to enhance efficiency Schedule and coordinate executive meetings, conference calls, and workshops – securing space, technical/audio requirements, catering, and materials in advance Work with meetings leads and other internal stakeholders (marketing, sales, training) to schedule and coordinate logistics for key customer meetings for EVP/SVP during medical conferences and field visits Arrange domestic, international travel, developing itineraries agendas, booking transportation and hotel arrangements Prepare, track, and ensure timely submission of expense reports and purchase orders Assist with interview scheduling and coordination to ensure a smooth candidate experience Serve as backup to other Executive Assistants as needed Support efficient organization and knowledge management (e.g. housing key documents and resources for marketing, and other functions) Assist with the acquisition and timeline management of purchase orders, MSA execution, SOW legal reviews, and filing Assist with budget tracking and invoice processing related to projects Support vendor management and consultative agreements; maintain organized files, records, and documentation for easy retrieval. Support onboarding and training of new team members as needed Requirements Knowledge, Skills and Experience 5+ years related experience in the capacity of an Executive Assistant, supporting SVP/EVP and/or C-level is required; bachelor’s degree preferred Excellent verbal and written communication skills Proactive and organized, with high attention to detail Desire to grow and ability to take on projects and work under pressure while consistently meeting deadlines Ability to establish course-of-action to accomplish goals and evaluate results Develop schedules and orchestrate multiple activities at once to meet deliverables and use resources effectively and efficiently Able to work independently, and collaborate effectively with a team Strong interpersonal skills; ability to interact well with people inside and outside of the organization with diplomacy, tact and efficiency Strong analytical skills with demonstrated competency with tools including Outlook, Word, Excel and PowerPoint required A high degree of professionalism and demonstrated ability to maintain confidentiality Ability to work flexible hours, including nights and weekends, as business needs dictate Salary Range: $50-60/hr DOE Benefits 401(k) plan with company match Medical, dental, and vision plans Company-offered Life and Accidental Death & Dismemberment (AD&D) insurance Company-provided short and long-term disability benefits Unique offerings of Pet Insurance and Legal Insurance Employee Assistance Program Employee Discounts Professional Development Health Saving Account (HSA) Flexible Spending Accounts Various incentive compensation plans Accident, Critical Illness, and Hospital Indemnity Insurance Mental Health resources Paid leave benefits for new parents Ascendis Pharma is proud to be an equal opportunity employer. We are committed to creating an inclusive environment for all employees. A note to recruiters: We do not allow external search party solicitation. Presentation of candidates without written permission from the Ascendis Pharma Inc Human Resources team (specifically from: Talent Acquisition Partner or Human Resources Director) is not allowed. If this occurs your ownership of these candidates will not be acknowledged.

$50-60

Bilingual Executive Assistant to CEO (NJ Based with Travel Availability)63393526682241123

Mangone Law Firm

Bilingual Executive Assistant to CEO (NJ Based with Travel Availability)

New Jersey, USA

About the Role Are you an exceptionally organized, proactive, and bilingual professional ready to support the CEO of a prestigious U.S.-based law firm? If so, this could be the opportunity you’ve been looking for! This is a hybrid position, and you must be available for occasional travel as needed. We’re looking for a skilled Executive Assistant with outstanding organizational skills, absolute discretion when handling sensitive information, and the ability to juggle multiple high-priority tasks in a fast-paced legal environment. About Us Mangone Law Firm, LLC is a New Jersey-based immigration law firm that has been dedicated since 2012 to helping new Americans obtain legal status in the U.S. We proudly represent immigrants nationwide and are fully committed to excellence in customer service — deeply understanding our clients’ challenges and genuinely caring about their outcomes. We’re fueled by a strong corporate culture and clear core values. We’re prepared for a bright future and we’re looking for talented people who want to grow professionally and never settle for stagnation. 🌟 We’re an Inc. 5000 Honoree! 🌟 Mangone Law Firm is proud to be recognized on the 2025 Inc. 5000 list of America’s fastest-growing private companies! This honor celebrates our team’s resilience, innovation, and dedication to delivering outstanding results for our clients — even in the most challenging times. When you join Mangone Law Firm, you become part of a thriving, forward-moving team that’s committed to growth, excellence, and making an impact every single day. If you’re driven, proactive, and ready to grow with a company that’s nationally recognized for its success — we invite you to apply and build your career with us! Requirements Key Responsibilities Manage and coordinate the CEO’s calendar, ensuring smooth scheduling of meetings and appointments. Serve as the primary point of contact between the CEO and internal/external stakeholders. Handle sensitive and confidential information with the utmost professionalism. Draft, proofread, and translate emails, reports, and documents in English and Spanish. Prepare presentations, reports, and business materials as needed. Organize and maintain digital files for quick, easy access. Conduct research on legal and business topics when required. Arrange and coordinate complex travel itineraries, including flights and accommodations. Monitor and prioritize emails and messages, responding on behalf of the CEO when appropriate. Provide support for personal administrative tasks when needed. Track and follow up on pending tasks, keeping the CEO informed of deadlines and priorities. Skills & Competencies Strong organizational and time-management skills. Ability to multitask and prioritize effectively. Excellent communication skills in both English and Spanish. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Experience with project management and collaboration tools (e.g., Asana, Trello, Slack, Monday.com). A problem-solving mindset and the ability to work independently. High level of discretion and professionalism. Sharp attention to detail and a proactive approach to work. Requirements Experience: Minimum 1 year as an Executive or Personal Assistant — ideally in a legal or corporate environment. Virtual Work: Proven ability to work effectively in a virtual/hybrid setting. Bilingual: Strong written and verbal fluency in English and Spanish (required). Benefits Why Join Us? Work remotely with a dynamic, growing U.S.-based law firm. Play a key role supporting a high-level executive and making a direct impact. Enjoy competitive compensation. Benefit from flexibility and occasional travel opportunities. If you’re proactive, detail-oriented, and excited to grow in a supportive and fast-paced environment — we’d love to meet you! Apply now and help us continue making a difference!

Negotiable Salary

Community Sports Partners

Executive Assistant

Fort Lauderdale, FL, USA

America's Got Soccer is seeking a highly motivated and organized Executive Assistant to provide comprehensive support in managing both professional and personal tasks. This role requires exceptional time management skills, attention to detail, and the ability to maintain confidentiality. The ideal candidate will be a meticulously organized individual with an exceptionally strong drive, and they will play a critical role in enhancing the productivity of the CEO in a fast-paced and international organization. Requirements Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Drive to deliver in a fast-paced international organization that operations across multiple time-zones. Prepare reports, presentations, and correspondence as needed. Act as the point of contact for internal and external stakeholders, managing communication effectively. Handle personal errands and tasks for the CEO, ensuring confidentiality and professionalism. Assist in organizing events and meetings, including logistics and materials preparation. Conduct research on various topics as requested to support decision-making. Maintain organized and efficient filing systems and document management. Qualifications: Proven experience as a personal assistant or in a similar role. Excellent organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to maintain discretion and confidentiality. Flexibility to adapt to changing priorities and work under pressure. Benefits Compensation: competitive salary based on experience

Negotiable Salary

UtilitiesOne

Executive Assistant

King of Prussia, PA, USA

Utilities One delivers a full range of infrastructure solutions for Telecommunications providers, Electric & Gas Utilities, Wireless Carriers, and the Technology Deployment sector all over the United States. We are seeking an exceptional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be a proactive self-starter with strong problem-solving abilities, flexibility, and a creative approach to addressing challenges. This role is designed for someone who can manage multiple tasks with efficiency, stay ahead of the CEO's needs, and anticipate issues before they arise. The Executive Assistant will act as a trusted partner to the CEO, maintaining a pulse on all activities and ensuring smooth daily operations. Key Responsibilities: Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO. Manage the CEO’s calendar, schedule meetings, and ensure all logistics are handled efficiently. Analyze data from various sources to prepare insightful reports and presentations for the CEO. Prepare reports and correspondence for the CEO, ensuring high levels of accuracy and quality. Handle confidential information with discretion and professionalism. Support the CEO with prioritizing tasks, ensuring important items are addressed promptly and efficiently. Organize and coordinate meetings, conferences, and events, ensuring all details are arranged and executed smoothly. Handle routine inquiries and requests, and escalate matters to the CEO when necessary. Assist with the development and execution of strategic initiatives, providing administrative support to key projects. Be a problem-solver who identifies areas for improvement and takes initiative to address challenges proactively. Maintain an organized and efficient work environment, ensuring all systems and processes run smoothly. Requirements Bachelor’s degree or equivalent experience. Proven experience as an Executive Assistant or in a similar administrative role. Exceptional organizational skills and the ability to prioritize multiple tasks effectively. Strong problem-solving abilities with the capacity to think critically and adapt to changing needs. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with project management and data analysis software. Excellent communication skills, both verbal and written. Bilingual (English and Russian). Strong analytical skills with the ability to interpret data and provide actionable insights. Self-starter with a creative mindset, able to work independently and as part of a team. High level of professionalism, confidentiality, and attention to detail. Ability to work in a fast-paced environment and manage shifting priorities. Experience working directly with senior leadership or C-suite executives. Strong time management and multitasking abilities. Benefits Be part of a dynamic team, contributing directly to the CEO’s success and the overall company goals. Opportunity to work in a fast-paced, innovative environment. Competitive salary. Health Insurance 401k Whole Life Insurance

Negotiable Salary

TEI Construction Services, Inc.

Executive Assistant

Greenville, SC, USA

The Executive Assistant (EA) will report directly to the President of TEiC. The primary responsibility of the EA is to provide administrative support to the TEiC President, the TEiC Executive Leadership Team, the Corporate Leadership Team, and field personnel as required. Calendar management: scheduling meetings – recurring weekly, bi-weekly, quarterly, annual; new meetings as requested; resolve schedule conflicts. Request, gather, assemble, analyze, and summarize data from a wide variety of sources for weekly / monthly / quarterly reports. Prepare business correspondence, spreadsheets, and presentations; ensure all documentation is consistent, formatted properly, grammar and spelling correct. Attend company meetings and events as required; record and distribute meeting minutes if requested. Maintain and compile action item lists; create effective notification methods; follow up as appropriate. Plan and organize company meetings and events; work with Leadership to determine agenda. General administrative tasks including expense reports, travel arrangements, paper / electronic files. Maintain budget and inventory of marketing / promotional items for office / field personnel. Requirements B.S. degree or equivalent work experience 5 plus years’ experience supporting senior level executives Highly proficient in MS Office software including Word, Excel, PowerPoint Concur, Costpoint or Lotus Notes preferred Strong interpersonal and communication skills – written, oral Ability to handle discreet and confidential information Meticulous attention to detail Ability to organize variety of material and data Notary preferred Benefits Health Care Plan (Medical, Dental & Vision) Effective on your first day! Wellness Programs and Awards Get healthier and earn premium discounts! Gym Reimbursement and Weight Loss Benefit Retirement Plan (401k, IRA) Company match! Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Holidays) Family Leave (Maternity, Paternity) Short Term & Long-Term Disability Training & Development Employee Assistance Program Flexible Spending Accounts Duncan, SC Location Onsite Gym Just to name a few!

Negotiable Salary

Long Island Speech

Personal Assistant

Stony Brook, NY, USA

PERSONAL ASSISTANT Long Island Speech is looking for an adaptable, highly organized individual to join our team. This role is based in Stony Brook and Mt. Sinai and combines Personal Assistant with some Administrative Assistant responsibilities for both the Owner and Practice Manager/Chief Operating Officer. We are a Private Practice with offices across Long Island. Requirements Include: Maintain confidentiality at all times Valid driver’s license Hours will vary and will be discussed at the interview Liaise between all office locations, including staff and patients Manage professional and personal calendars Plan and coordinate all internal corporate events such as company-wide meetings, private lectures to therapists, seminars, fundraisers, etc. Schedule conference calls, in-person meetings and virtual meetings using platforms such as GoToMeeting, Google Meet, Zoom, etc. Schedule all interviews Serve as first point of contact for incoming calls, take detailed messages and prioritize information Communication skills a MUST - Draft email responses and convey all memos to staff, including but not limited to annual meetings, monthly lectures, team building events, etc. Maintain a high level of executive support skills including excellent communication, business writing, grammar, and proofreading skills Update and compartmentalize various personal and professional documents and files to ensure quick and easy access to all information Create reports including monthly patient reviews, yearly personal/professional purchase report, payroll, etc. Establish effective working relationships with all colleagues and other leadership, administration staff and departments Perform other related duties and responsibilities as required/requested You will need: Minimum 3+ years of administrative assistant work experience Previous experience in a fast-paced professional services firm is preferred Highly motivated with excellent organizational and interpersonal skills Proficient in Google docs and Excel and MS Office Create excel charts/spreadsheets Technology savvy in using various internal electronic systems and applications Demonstrated experience in handling multiple priorities and high degree of timely delivery of work Ability to be resourceful and problem solving Exceptional professional demeanor and etiquette Meticulous attention to detail, organization and follow-up Demonstrated team player with a flexible personality and positive attitude Must be able to work flexible hours, if necessary Benefits: Medical, Dental & Vision with a flex spending card 401k PTO PFMLA - Up to 12 weeks and 67% of salary for the care of a newborn or family member Compensation: $45,000 - $55,000 based on experience Reply to: hr@lispeech.com

$45,000-55,000

Executive Assistant to the CEO63392050607235128

IO Global

Executive Assistant to the CEO

Longmont, CO, USA

Who are we? IOG, is a technology company focused on Blockchain research and development. We are renowned for our scientific approach to blockchain development, emphasizing peer-reviewed research and formal methods to ensure security, scalability, and sustainability. Our projects include decentralized finance (DeFi), governance, and identity management, aiming to advance the capabilities and adoption of blockchain technology globally. We invest in the unknown, applying our curiosity and desire for positive change to everything we do. By fueling creativity, innovation, and progress within our teams, our products and services are designed for people to be fearless, to be changemakers. What the role involves: As Executive Assistant to the CEO, you are responsible for effectively planning, prioritizing, communicating and executing administrative tasks in a timely manner. You will be highly organized, disciplined and motivated to keep pace with the team’s activities. Discretion and confidentiality are essential qualities within this role. Organize, manage and maintain calendars of the CEO as requested; attending regular meetings to discuss priorities Manage all business travel arrangements and accommodation requirements for the CEO, working with the Travel and Events teams and being mindful of potential security issues Manage expenses for the CEO utilizing the Company online system, Concur Build strong relationships with other colleagues and staff across the business, sharing practices and efficient ways of working, as well as providing sufficient support where needed Keeping documents and communication between the Leadership team organized, confidential, and available when needed utilizing Google Drive, Slack, Jira, Confluence, etc. Travel extensively with the CEO, providing consistent support across multiple locations and time zones Coordinate with security team to ensure smooth travel operations Handle sensitive communications and maintain strict confidentiality Support preparation for speaking engagements and public appearances Coordinate with family office staff to ensure seamless support coverage Assist with personal task management and logistics as needed Arrange all meetings, including but not limited to: weekly meetings, PI Planning meetings, offsite meetings (including with external parties), regular 1:1meetings, and any other meetings as appropriate Build strong relationships with various internal and external stakeholders across the business, to achieve the above Provide support to the CEO & Leadership Team with company wide projects in line with the Company strategy Maintain project plans and assist the Head of Operations in tracking ongoing achievement of plans, recording key milestones Liaise with task owners on an ongoing basis to obtain status reports Any other tasks or activities as and when required Requirements Who you are: 5+ years experience in high-level executive support, including within family offices Proven ability to manage complex travel logistics, including international travel and multiple time zones Strong organizational, time management, and prioritization skills High proficiency with technology, including note-taking, productivity tools, and Google Workspace Experience handling confidential information with discretion and maintaining professional boundaries Ability to travel extensively (50-70%), with valid passport and high energy/stamina for travel demands Background in cryptocurrency or technology sectors Experience with secure communication protocols and remote work environments Understanding of public speaking, event management, and client-facing environments Exceptional attention to detail, anticipatory thinking, and problem-solving skills Strong emotional intelligence, interpersonal skills, and professional presence Ability to remain calm under pressure and adapt to fast-paced, high-change environments Excellent written and verbal communication, including professional etiquette Proven ability to make clear, timely decisions in complex situations Experience delivering accurate, relevant, and timely information Ability to work independently, manage competing priorities, and meet tight deadlines Are you an IOGer? Do you find yourself questioning the status quo? Do you tinker with ideas and long to turn those ideas into solutions? Are you able to spark thoughtful debates, bringing out the inquisitiveness in others? Does the promise of continuously growing excite you? Then get ready to reimagine everything you thought wasn’t possible because that’s what it means to be an IOGer - we don’t set limits, we break them. Benefits Medical, Dental, and Vision benefits coverage through for the employee and dependents 401k Health Savings Account Life Insurance Laptop reimbursement New starter package to buy hardware essentials (headphones, monitor, etc) Learning & Development opportunities The base salary for this position has a range of $105 up to $125k per year at the commencement of employment. Any offer is determined by overall experience and performance during the interview process. This is only part of the total compensation package. We value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

$105-125,000

Executive & Management Assistant63392045171201129

Dartcor

Executive & Management Assistant

Whippany, Hanover, NJ 07981, USA

Company Overview Dartcor is a premier provider of corporate dining services across the Tri-State area. We specialize in delivering high-quality, locally sourced meals and customized dining experiences to enhance workplace culture and employee well-being. Our services include on-site cafeterias, micro-markets, pantry programs, and catering solutions, all designed to foster community and productivity within organizations. Position Overview We are seeking an experienced Executive & Management Assistant to provide comprehensive support to the CEO and the leadership team. This role requires a proactive, detail-oriented individual capable of managing multiple priorities in a dynamic, fast-paced environment. The ideal candidate will possess a senior presence, demonstrate exceptional organizational skills, and maintain a high level of professionalism and discretion. Key Responsibilities Executive Support: Manage complex calendars, coordinate meetings, and prepare materials for executive presentations and board meetings. Communication Management: Screen and prioritize incoming communications, draft and proofread correspondence, and liaise with internal and external stakeholders on behalf of the CEO and Chief of Staff. Project Coordination: Assist in the planning and execution of strategic initiatives, ensuring deadlines are met and deliverables are achieved. Travel & Logistics: Organize domestic and international travel arrangements, including itineraries, accommodations, and transportation. Office Management: Oversee office operations, maintain supplies, and ensure a well-organized and efficient work environment. Event Planning: Coordinate company events, executive meetings, and team-building activities, ensuring seamless execution. Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times. Technology: Able to utilize AI and other most current applications and IT systems to achieve efficiency and streamline own workflows Requirements Qualifications Experience: Minimum of 5–10 years of experience as an Executive Assistant to C-suite executives, preferably (but not a must) within the food services, hospitality, or corporate dining industries. Education: Bachelor’s degree or equivalent experience. Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), calendar management tools, and virtual collaboration platforms, AI Attributes: Exceptional organizational and multitasking abilities, strong written and verbal communication skills, and a proactive, self-starter mindset. Work Environment: Comfortable working in a high-paced environment with limited supervision. Location: Ability to commute to Whippany, NJ, 4–5 days per week. Benefits What We Offer Competitive Compensation: Attractive salary commensurate with experience. Comprehensive Benefits: Full benefits package including health, dental, vision, and retirement plans. Collaborative Culture: Join a warm, inclusive, and dynamic executive team committed to professional growth and development. Work-Life Balance: Supportive work environment that values work-life balance and employee well-being.

Negotiable Salary

Savvy Talent

Executive Assistant

New York, NY, USA

We’re working with a fast-growing adtech company that helps consumer brands drive better marketing performance. They started as three software engineers in San Francisco who recently moved to New York and started an advertising business. Our client is looking for a sharp, proactive Executive Assistant to support a fast-paced founder working at the intersection of business, content, and technology. You’ll be a key partner in managing day-to-day operations, staying ahead of communications, and ensuring nothing falls through the cracks. Responsibilities: Manage the founder’s calendar, schedule meetings, and ensure timely follow-ups Draft and send professional, concise email communications (especially follow-ups) Sit in on all calls and meetings, take notes, and track action items Remind the founder to follow up with high-priority deals and assist in drafting those follow-ups Coordinate across teams to share relevant updates (e.g., sales details with content/engineering teams) Track invoices, deposits, and assist in basic financial workflows Follow up and schedule with clients, agencies, and vendors Create decks, one-pagers, or summaries based on meeting content Monitor and manage communications across email, Slack, and other platforms Support with occasional personal assistant tasks (e.g., finding housing, setting up health insurance) Requirements 1+ years of experience in an administrative, operations, or assistant role Strong writing skills — especially in professional, persuasive email communication Highly organized, detail-oriented, and able to manage multiple tasks at once Comfortable sitting in on calls and synthesizing information clearly Familiarity with tools like Google Calendar, Gmail, Slack, Notion, etc. Interest in social media, startups, and working in fast-paced environments Experience in or exposure to a marketing agency is a plus Can handle both professional and occasional personal assistant responsibilities Able to anticipate needs and stay one step ahead of the founder Benefits Location: New York City, Gramercy Park (on-site) Type: Full-Time Compensation: $50 - $60k

$50,000-60,000

Golden Lighting

Executive Assistant

Tallahassee, FL, USA

Executive Assistant Provides high-level administrative support to executives and enhances workflow through effective management. Industry: Importing and distribution Location: Tallahassee, FL Compensation: A competitive salary based on experience. Summary of Qualifications: 3+ years of experience in an executive assistant or similar role Strong organizational skills with an ability to prioritize tasks Excellent communication skills, both written and verbal Proficiency in Microsoft Office Suite and other office software Ability to work independently and maintain confidentiality Strong attention to detail and follow-up skills ~~~ Full Job Description: About us: Golden Lighting is a reputable brand renowned for its elegant and innovative residential lighting solutions. With a dynamic team of professionals, we are committed to delivering exceptional products and services to our customers. To support our continued growth, we are seeking a highly organized and proactive Executive Assistant to manage the day-to-day operations and assist our executive team. How this role is important to the company: The Executive Assistant plays a crucial role in ensuring executives are supported and that operations run smoothly. This position is responsible for managing schedules, communications, and administrative tasks, allowing executives to focus on strategic decisions and leadership. We are specifically looking for someone who: Demonstrates a high degree of professionalism Is proactive and can anticipate the needs of executives Exhibits exceptional problem-solving skills Manages time efficiently to handle multiple tasks effectively If this describes you, we invite you to read on! Executive Assistant’s Essential Functions Administrative Support Manage executive calendars, schedule meetings, and coordinate travel arrangements (domestic and international). Prepare, proofread, and manage correspondence, reports, presentations, and other documents. Screen emails and calls, prioritize communications, and respond on behalf of the executive when appropriate. Serve as a gatekeeper to manage internal and external requests for the executive's time. Project Coordination Assist in planning and execution of strategic projects and initiatives. Track deadlines, monitor progress, and follow up on action items. Coordinate cross-functional collaboration between departments as needed. Meeting & Event Management Organize and prepare for meetings including agenda creation, material compilation, and logistics. Attend meetings to take minutes, capture action points, and ensure timely follow-up. Help plan and execute internal events, offsites, and executive team meetings. Human Resources Support Assist with recruitment tasks such as posting job openings, scheduling interviews, and onboarding new hires. Maintain and update employee records and HR documentation. Coordinate benefits enrollment, time-off tracking, and HR compliance processes. Act as a point of contact for employee inquiries regarding HR policies and procedures. Support company culture initiatives, employee engagement efforts, and internal communications. Office & Operational Support Manage expense reports, reimbursements, and basic budget tracking. Maintain confidential files and contact lists. Liaise with HR, IT, and other departments to facilitate onboarding, equipment procurement, and access for the executive and staff. Requirements The ideal candidate will have: A Bachelor’s degree in Business Administration or related field preferred Strong experience in an administrative or executive assistant role Excellent organizational and multitasking abilities Proficient with Microsoft Office Suite, Google Workspace, and project management tools A proactive attitude, capable of managing multiple priorities effectively Great interpersonal skills and a collaborative mindset Benefits Here at Golden Lighting, we understand that highly satisfied employees are key to a thriving business. This is why we offer: A workplace culture that supports collaboration, teamwork, and professional growth Competitive annual salary that is commensurate with experience (salary expectations will be discussed very early in the application process) 90% employer-paid health, dental, and vision insurance (available first of the month after 60 days of FT employment, family plans are available too) 100% employer-paid life insurance (up to $50,000, with the option to purchase additional coverage) Matching contributions to a 401k retirement account (4% match, available first of the month after 90 days of FT employment) Paid holidays and vacation day accrual which begins immediately Numerous team-building activities

Negotiable Salary

Executive Assistant to the President & CEO633920220395551212

Regional Airline Association

Executive Assistant to the President & CEO

Washington, DC, USA

Position Overview: The Regional Airline Association (RAA) seeks a motivated and collaborative Executive Assistant in Washington, DC (Hybrid) with strong interpersonal, communications and project management skills. The ideal candidate will help to increase productivity at all levels of the organization by anticipating needs, gathering information and ensuring smooth operations, while representing the CEO professionally and efficiently. The position requires a highly motivated, experienced individual who will initiate projects, work independently without direct supervision and be attentive to detail. Excellent interpersonal and communication skills are a must. The candidate must have proficiency in using various software and tools, such as Microsoft Office Suite, project management platforms, and communication tools, and leveraging of digital tools for better time management and communication is essential. The candidate must be able to use/learn additional software programs as needed, including basic web and email posting. The candidate should expect a dynamic schedule that strives to support a healthy work-life balance, including a hybrid office environment and flexible start times, and will occasionally require weekend and evening work to support critical projects. Essential Functions of the Position: Manage the CEOs calendar, setting appointments and ensuring work time blocks. Assist with the CEOs emails; respond to member and stakeholder requests within limits of authority, route inquiries outside of authority to CEO or appropriate team member, and follow up to ensure completion. Develop a thorough understanding of RAA stakeholders’ roles and interests; maintain a database of key contacts, track issues to support critical decisions, research issues, share information, and keep track of stakeholders. Meeting preparation: research topics and stakeholders, preparing thorough briefing materials for the CEO before interactions and meetings, helping to prepare for upcoming commitments and responsibilities. Support project management, including coordination of CEOs tasks, deadlines and resources to ensure successful project outcomes; including follow up on action items and commitments made by CEO, team, or Board members during meetings. Support the CEOs basic bookkeeping tasks, such as monitoring budgets, processing invoices and accounts payable, gathering and submitting materials for the yearly audit, and filing expense reports for the CEO. Support the administrative HR tasks of the CEO, such as tracking leave records, and uploading/updating confidential employee data related to pay and benefits. Prepare on- and off-site meetings, including meal/refreshment arrangements, notifications, agendas, meeting room set-up and follow-up. Organize travel itineraries, including flights, accommodations, ground transportation, and meeting schedules, ensuring a seamless experience. Maintain files, including emails, electronic documents, and hard copies and manage critical Association documents, such as financial reports, insurance renewals, contracts and employee data, upholding confidentiality and accessibility for prompt decision-making. Assist the CEO with tasks related to the RAA Board of Directors, taking the lead on assembling and distributing Board books and other materials for Board meetings, maintaining the Board contact list, and corresponding with Board members and their Executive Assistants in support of a seamless experience for our Board members. Requirements Qualifications for the Position Include: Seven or more years of supporting executives in a trade association (ideally) or small business environment. Associate’s degree in business administration or similar is preferred but not required provided the candidate has strong work experience. Aviation familiarity and/or Capitol Hill experience a plus. Willingness to travel (up to 15%). Critical Attributes of the Ideal Candidate: Thrives in a leadership support role, aspires to become a strategic partner. Highly ethical and diplomatic. Protects the integrity of confidential information. Strong strategic thinking and ability to anticipate and proactively manage projects and issues, strong problem-solving and decision-making skills. Highly accountable; holds self and others to high standards; owns up to and resolves any mistakes quickly. Tech savvy – embraces technologies and looks for tools and resources that streamline processes. Flexible, strong emotional intelligence, able to adjust work and communication style when needed to ensure smooth task execution and effective support. Willing to understand the purpose and vision of the Regional Airline Association, embracing service in support of our members and their critical work. Extremely resourceful, takes initiative, thinks critically, anticipates needs, follows up thoroughly with impeccable organization and conscientious attention to detail. Strong researcher with excellent listening skills; able to learn subject matter quickly and thoroughly -- strong attention to detail and focus on accuracy. Exceptional written and verbal communicator, capable of conveying messages and providing issue updates accurately, professionally and succinctly. Strong time manager, can handle reasonably high work volume without letting quality slip. Boasts exceptional organizational skills to manage multiple tasks, prioritize effectively, and maintain meticulous records. Streamlines workflows and introduces efficiencies to ensure operational excellence, identifies areas for process enhancement, keeping pace with industry trends. Ambitious for yourself and the organization – willing to stretch beyond comfort zone and assume new responsibilities and grow within the position and organization. Benefits Compensation and benefits As a member of the RAA team, you will have the opportunity to contribute, enjoy a supportive team environment, and make a difference in an organization where your work is mission-critical and valued. Salary range for the role is $75,000-90,000/year with additional, discretionary bonus and profit-sharing programs. RAA offers competitive benefits, including choice of medical plans with employer contribution, plus free life, dental and vision coverage, 401(k) with matching contributions, generous paid time off, plus 12 weeks of fully paid parental leave. RAA is an equal opportunity employer and is committed to creating an inclusive environment for all employees. About RAA RAA provides a unified voice of advocacy for North American regional airlines aimed at promoting a safe, reliable and strong regional airline industry and serves as an important support network connecting regional airlines and industry business partners, enabling them to share best practices. Regional airlines are critical American infrastructure and operate one-third of the nation’s flights. Most American communities are too small for direct service by major airlines, and regional airlines provide the onlysource of scheduled, commercial air service to 63% of our nation’s airports.

$75,000-90,000