Assistant Program Manager

Zgraph, a dynamic and fast-growing company in the software and digital marketing industry, is seeking a highly organized and detail-oriented bookkeeper or accountant to join our team. In this role, you will be responsible for managing the financial records and transactions of the company, ensuring accuracy and compliance with accounting standards. This role requires a strong attention to detail, as well as excellent numerical and analytical skills. You will work closely with management to support the financial operations of the company. Responsibilities: Maintain accurate and up-to-date financial records using accounting software Process accounts payable and accounts receivable Prepare and process payroll Reconcile bank statements and credit card statements Assist with month-end and year-end closing processes Prepare financial reports and assist with financial analysis Ensure compliance with accounting principles and company policies Assist with budget preparation and monitoring Handle other financial and administrative tasks as needed Requirements Requirements: Proven experience as a Bookkeeper or similar role Proficient in accounting software (e.g. QuickBooks) Strong knowledge of bookkeeping and accounting principles Excellent numerical and analytical skills Attention to detail and accuracy Ability to prioritize and meet deadlines Good communication and interpersonal skills Associate degree or higher in accounting or related field is preferred Professional certification (e.g. Certified Bookkeeper) is a plus Benefits 100% Fully Paid Health Insurance: Benefit from comprehensive PPO health insurance coverage with a minimal deductible. Our company covers the entirety of the cost once you complete 2 months of full-time employment. Vision & Dental Plan: Our company offers a comprehensive vision and dental plan. Insurance and Disability Coverage: Enjoy the benefits of insurance and disability coverage. Paid Holidays: Zgraph provides paid observance of the following holidays: Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving and the day after Thanksgiving, Christmas, and New Year’s. Paid Vacation: In the first year, you will have one week of paid vacation, and in the second year, you will have two weeks of paid vacation. Paid Personal Days: Enjoy the benefit of having up to five personal days annually.

An international law firm with offices in Washington, D.C. is seeking a full-time Revenue Specialist to join their team. The Specialist will assist and support the Revenue Manager as it relates to the collections functions and works to maximize the cash collections and report on the accounts receivable status for the clients. Responsibilities: • Managing the accounts receivable for a specific portfolio of client accounts. • Consistently following-up on all aged accounts. • Liaising with the cash team to ensure all payments are properly applied. • Providing reports, back-up and invoice copies to attorneys and clients. • Working with departing attorneys to determine the status of clients with outstanding receivables. • Reporting all problematic accounts to the Revenue Manager. • Processing the audit requests’ for the Firm’s clients. • Assisting with the clean-up of unidentified and unapplied cash receipts. • Building and nurturing client relations to enhance collections. Requirements • Bachelor’s degree in Accounting, Finance or Business, required. • 3+ years of dedicated collection or account management experience. • Collaborates effectively, and professionally, with all levels of the Firm, including clients, attorneys, and co-workers. • Must be team-oriented and able to share information, goals, opportunities, successes and failures. • Ability to assess pertinent information, anticipate issues and outcomes, and make effective decisions. • Ability to prepare accurate, highly detailed work product. • Strong client service skills. • Flexibility to work additional hours as necessary.

About XTI Aerospace:  XTI Aerospace is a pioneering leader in xVTOL and powered-lift aircraft solutions. We’re developing the TriFan 600 which combines helicopter vertical takeoff and landing (VTOL) versatility with the speed, range, and comfort of a fixed-wing aircraft—to redefine regional air travel.    Introducing the TriFan 600 – an xVTOL aircraft that takes off and lands like a helicopter and flies with the speed, range and comfort of an airplane. It’s about time.  If you’re passionate about pioneering aerospace innovation, eager to work on projects that redefine the way we move, and ready to join a company where every role is an opportunity to change the world, then welcome aboard. Explore our career opportunities and be part of a team that’s not just dreaming of the future—we live it     Job Summary:  As a Certification Manager at XTI Aerospace, you will be responsible for overseeing the certification process for our innovative aircraft, ensuring compliance with regulatory standards throughout the product lifecycle. In this role, you will work closely with regulatory authorities, engineering teams, and cross-functional stakeholders to achieve and maintain airworthiness approvals for both fixed-wing and rotary-wing platforms.    Key Responsibilities:  Develop and implement comprehensive certification plans for new and modified aircraft designs.  Coordinate with regulatory authorities (FAA, EASA, etc.) to establish certification bases and define requirements.  Prepare and submit certification documentation, including compliance reports and technical data.  Manage and coordinate certification tests and inspections to verify regulatory compliance.  Collaborate with engineering teams to proactively address certification-related issues and ensure design compliance.  Stay up-to-date with evolving regulatory standards and industry best practices.  Provide guidance and support to cross-functional teams regarding certification requirements and processes.  Represent XTI Aerospace in meetings with regulatory authorities and industry working groups.  Oversee certification projects, managing timelines, budgets, and resources effectively.  Ensure continuous airworthiness and ongoing compliance of certified aircraft.    Required Qualifications:  Bachelor’s degree in Aerospace Engineering, Mechanical Engineering, or a related field.  10+ years of experience in aircraft certification or related regulatory roles.  In-depth knowledge of FAA, EASA, and other relevant regulatory standards.  Proven analytical and problem-solving skills.  Excellent communication and teamwork abilities, with experience working in cross-functional teams.  Experience with certification processes for both fixed-wing and rotary-wing platforms.  Strong leadership, organizational, and project management skills.    Salary Range - $178,300- $193,500   At XTI Aerospace, we are driven by innovation and the desire to reshape the future of air mobility. If you are passionate about cutting-edge aerospace technology and eager to make an impact on projects like the TriFan 600, we invite you to join our dynamic team. We offer a competitive benefits package, a collaborative work environment, and the opportunity to be at the forefront of sustainable aviation.  XTI Aerospace is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will be considered without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, disability, or veteran status.  To apply, please submit your resume outlining your qualifications and experience. We look forward to exploring how you can contribute to our journey toward a more sustainable and innovative future in aviation.  Note to Recruiters: XTI Aerospace does not accept unsolicited resumes or referrals from placement agencies, staffing vendors or other external parties seeking recruiting fees without a signed formal agreement. 

Our leading luxury travel firm, based in New York, is seeking a remote QuickBooks bookkeeper on a part-time basis. As a leader in crafting bespoke travel experiences, we are transitioning towards a more robust, automated financial system to streamline our operations.   There is an opportunity to turn this into a more robust role, as there is a separate commission reconciliation component that we will address in some months.     Job Description:  We are looking for an individual with a keen eye for detail and a passion for financial efficiency to bring our company online with QuickBooks. This role is ideal for those who are adept in financial software and are excited about the prospect of enhancing financial processes in the luxury travel sector.  You will help organize, collect, and store the business’s financial records, including cash flow statements, bank reconciliations, and loss statements.    Key Responsibilities:  QuickBooks Integration: Set up and maintain our QuickBooks online system, ensuring seamless integration with our current financial operations.  Automated Payment Categorization: Develop and oversee automated systems for categorizing incoming payments, enhancing accuracy and efficiency.  Reporting & Follow Ups: Generate reports for weekly internal updates on commission reconciliation and follow ups with partners for overdue payments. KPI Management (Preferred): Monitor and manage key performance indicators (KPIs) related to financial aspects of the business. Experience in this area is highly desirable.  Financial Projections (Optional): Assist in creating financial projections and forecasts. This skill is a plus but not essential.   Requirements Experience: 1-3 years of proven experience in financial software integration, particularly with QuickBooks.  Understand the flow of the three main financial statements: Income Statement, Statement of Cash Flows, and Balance SheetCash Flows, and Balance Sheet.    Cash Flows and Balance Sheet:  Strong understanding of payment processing systems and banking interfaces.  Ability to work independently in a remote setting.  Excellent organizational skills and attention to detail.  Familiarity with KPIs and financial forecasting is advantageous.  Benefits A flexible, remote work environment.  Opportunity to be a part of a dynamic and innovative team in the luxury travel industry.  Competitive compensation. 

The Accounting Manager role will supervise the operational accounting function including but not limited to Payroll, Accounts Payable, and Accounts Receivable. There will also be tasks involving interactions with project management including creating time & material invoices. This role will provide support and guidance for these key functions as well as being expected to create efficiencies within the current, dated business practices to drive profitability. Specific day-to-day expectations are below: Supervise and provide backup support for the accounting team. Expectation during training is to work with all accounting team functions to learn their day-to-day tasks – ideally for the first 2 months of employment or more. Nuances within each role include but are not limited to the following: Payroll processing – specifically supporting any certified payroll needs  Sales tax monthly calculating and filing – currently with accounts receivable function. Insurance and compliance backup as well as vendor invoice processing – specifically job costing. Inputting customer invoices into the system as well as ensuring compliance with tax calculations per customer contracts. Assisting 3rd party with all licensing requirements (sales tax licenses, business licenses, contractor/engineering licenses) – currently with accounts receivable function. Assist Project Managers (PM’s) to produce time & material billing invoices including supporting documentation. Assist with subcontractor compliance and insurance requests Produce job report as needed from the ERP to PM’s and CFO/CEO. Assist and eventually transition to ownership of payroll processing. Assist with any receivable collection efforts. Maintain day-to-day functioning of company credit card and fuel card programs, with ultimate oversight from CFO. Ordering cards, approving one-time purchases, providing exports for month close, ensuring proper job costing. Drive PO system process within ERP and integrate between PM’s and accounts payable – currently not in place but on a wish list. Assist with audits – financial statement, 401k, various state and governmental reviews as necessary, insurance/captive. Produce and send hours reports to safety manager, as well as OCIP reporting. Various month-end close tasks • Work with operations to assist in maintaining equipment listing and rented vehicle listing. Work with shop personnel to renew owned-vehicle license plates. Own hotspot and mobile carrier accounts with oversight from CFO. Develop long-term department plan in conjunction with CEO/CFO to staff department after current workforce retires. Work with the parent company to ensure reporting requirements are met. Additional tasks as require. This is an in-office role with remote flexibility after 6 months of employment. This role will report to the CFO, with expected interactions with the accounting team, CEO, Operations Manager, Project Managers, and administrative staff. Salary Range - $85,000 - $100,000 DOE Requirements Required Skills: The ideal candidate will possess a multi-dimensional skill set and be able to adapt to the ever-evolving business needs. As such, the below skills are subject to change at any time: Experience with Construction Accounting is a mandatory requirement. Proficient in Microsoft suite of products (Outlook, Excel, Word, Teams, PowerPoint, etc.). Specifically related to Microsoft Excel – the ability to summarize large amounts of data exports from various platforms and adapt formulas and templates as needed. Track record of 3-years of management within the accounting profession. Excellent written and verbal communication skills – this role will interact with multiple departments including PM’s, field personnel, vendors, professional 3rd party providers, shop personnel, etc. Experience of at least 3-years with construction ERP – experience with Acumatica is ideal but not required. Experience with: Audit requests from 3rd parties. Job costing and payroll timecard entry/processing. Owner mindset and the ability to drive culture, professionalism, integrity, profitability, provide coaching and training to direct reports as the department evolves. Bachelor’s degree in accounting or similar field. Ideal but non-required skills: The below skills are not required but preferred. Ability to participate in minimal travel – likely an in-person annual meeting with Family of Companies personnel and various networking/trade shows as requested/desired. Knowledge of GAAP and current CPA. Experience with: Credit/Fuel card programs – daily management and data extract. Inventory count assistance. Employment Requirements: Verifiable work references upon request demonstrating leadership responsibilities. Successful of post-offer background & drug screening. Ability to work legally within the US. Benefits Medical, Dental, Vision, Paid Time Off, Sick Time, 401(k) and ESOP after eligibility criteria has been met. Additional discretional benefits such as accident, hospitalization, critical care, life, identity theft are available. Annual bonus DOE and performance. ESOP benefits in addition to salary/bonus compensation.

The Accounting Manager role will supervise the operational accounting function including but not limited to Payroll, Accounts Payable, and Accounts Receivable. There will also be tasks involving interactions with project management including creating time & material invoices. This role will provide support and guidance for these key functions as well as being expected to create efficiencies within the current, dated business practices to drive profitability. Specific day-to-day expectations are below: Supervise and provide backup support for the accounting team. Expectation during training is to work with all accounting team functions to learn their day-to-day tasks – ideally for the first 2 months of employment or more. Nuances within each role include but are not limited to the following: Payroll processing – specifically supporting any certified payroll needs  Sales tax monthly calculating and filing – currently with accounts receivable function. Insurance and compliance backup as well as vendor invoice processing – specifically job costing. Inputting customer invoices into the system as well as ensuring compliance with tax calculations per customer contracts. Assisting 3rd party with all licensing requirements (sales tax licenses, business licenses, contractor/engineering licenses) – currently with accounts receivable function. Assist Project Managers (PM’s) to produce time & material billing invoices including supporting documentation. Assist with subcontractor compliance and insurance requests Produce job report as needed from the ERP to PM’s and CFO/CEO. Assist and eventually transition to ownership of payroll processing. Assist with any receivable collection efforts. Maintain day-to-day functioning of company credit card and fuel card programs, with ultimate oversight from CFO. Ordering cards, approving one-time purchases, providing exports for month close, ensuring proper job costing. Drive PO system process within ERP and integrate between PM’s and accounts payable – currently not in place but on a wish list. Assist with audits – financial statement, 401k, various state and governmental reviews as necessary, insurance/captive. Produce and send hours reports to safety manager, as well as OCIP reporting. Various month-end close tasks • Work with operations to assist in maintaining equipment listing and rented vehicle listing. Work with shop personnel to renew owned-vehicle license plates. Own hotspot and mobile carrier accounts with oversight from CFO. Develop long-term department plan in conjunction with CEO/CFO to staff department after current workforce retires. Work with the parent company to ensure reporting requirements are met. Additional tasks as require. This is an in-office role with remote flexibility after 6 months of employment. This role will report to the CFO, with expected interactions with the accounting team, CEO, Operations Manager, Project Managers, and administrative staff. Salary Range - $85,000 - $100,000 DOE Requirements Required Skills: The ideal candidate will possess a multi-dimensional skill set and be able to adapt to the ever-evolving business needs. As such, the below skills are subject to change at any time: Experience with Construction Accounting is a mandatory requirement. Proficient in Microsoft suite of products (Outlook, Excel, Word, Teams, PowerPoint, etc.). Specifically related to Microsoft Excel – the ability to summarize large amounts of data exports from various platforms and adapt formulas and templates as needed. Track record of 3-years of management within the accounting profession. Excellent written and verbal communication skills – this role will interact with multiple departments including PM’s, field personnel, vendors, professional 3rd party providers, shop personnel, etc. Experience of at least 3-years with construction ERP – experience with Acumatica is ideal but not required. Experience with: Audit requests from 3rd parties. Job costing and payroll timecard entry/processing. Owner mindset and the ability to drive culture, professionalism, integrity, profitability, provide coaching and training to direct reports as the department evolves. Bachelor’s degree in accounting or similar field. Ideal but non-required skills: The below skills are not required but preferred. Ability to participate in minimal travel – likely an in-person annual meeting with Family of Companies personnel and various networking/trade shows as requested/desired. Knowledge of GAAP and current CPA. Experience with: Credit/Fuel card programs – daily management and data extract. Inventory count assistance. Employment Requirements: Verifiable work references upon request demonstrating leadership responsibilities. Successful of post-offer background & drug screening. Ability to work legally within the US. Benefits Medical, Dental, Vision, Paid Time Off, Sick Time, 401(k) and ESOP after eligibility criteria has been met. Additional discretional benefits such as accident, hospitalization, critical care, life, identity theft are available. Annual bonus DOE and performance. ESOP benefits in addition to salary/bonus compensation.