Operations Coordinator

About Impact Theory Impact Theory is a mission-driven modern media company dedicated to creating positive change in people’s lives through entertaining and empowering content. With an integrated studio model, Impact Theory develops and produces video games, webcomics, film & TV, and world-class YouTube and podcast content, which has garnered half a billion views on YouTube alone. Regardless of format, Impact Theory’s content underscores the company’s mission to foster a global growth mindset through ideas and entertainment. About the Role Reporting to the President & Head of Production, Lisa Bilyeu, the Executive Assistant will serve as the primary force managing both professional and personal aspects of President’s life, ensuring seamless day-to-day operations. This high-level role requires exceptional organizational skills, an ability to navigate high-pressure environments, and discretion in handling sensitive matters. The role encompasses scheduling, travel coordination, event planning, administrative and production support, personal assistant duties, and acting as a key gatekeeper and decision-maker. The Executive Assistant will work on-site alongside President, collaborating with staff, vendors, and independent contractors to ensure both executive operations and production workflows are optimized. Key Responsibilities Manage the President’s complex and dynamic calendar, proactively prioritizing inquiries, meetings, and production schedules while troubleshooting conflicts. Provide high-level administrative support to ensure President can effectively lead and strategize across both executive and production domains. Anticipate President’s needs and proactively resolve challenges in an efficient, solutions-oriented manner. Serve as the primary liaison for internal and external stakeholders in matters related to both executive leadership and production coordination. Keep President informed of upcoming commitments, deadlines, and production milestones. Maintain exceptional relationship management with high-level professionalism and courtesy, representing President and Impact Theory at the highest standard. Handle confidential matters with utmost discretion, especially those that impact company operations, productions, and brand partnerships. Coordinate extensive travel arrangements, including multi-location production travel, and manage corresponding expense reports. Prepare detailed reports, production decks, PowerPoint presentations, agendas, and other critical documents to support business and production objectives. Be available on-call for urgent matters outside standard business hours (Monday - Friday, 9 AM - 6 PM PST), including production emergencies. Adapt to last-minute schedule changes and shifting production priorities as needed. Assist with both personal and professional event planning, ensuring seamless execution. Support production needs, including set coordination, logistics planning, and interfacing with production teams. Manage correspondence across multiple communication channels (email, text, phone, Slack, verbal, etc.), ensuring timely and strategic responses. Serve as a thought partner and problem solver for President, providing strategic insight and assistance in decision-making. Conduct research and compile briefing materials to prepare President for meetings, media appearances, and business engagements. Oversee special projects and initiatives as assigned, ensuring timely execution and completion. Create and maintain organizational systems to improve workflow and efficiency. Act as a culture champion by reinforcing company values and ensuring alignment with executive priorities. Exercise a high degree of emotional intelligence, professionalism, and discretion when interfacing with high-profile individuals, stakeholders, and production teams. Maintain an exceptional level of personal organization, ensuring all documents, logistics, and resources are well-managed. Handle personal assistant duties, including running errands, managing household-related tasks, coordinating personal appointments, and ensuring personal needs are met efficiently. Coordinate gift purchasing, special occasions, and personal travel arrangements as needed. Perform additional duties and responsibilities as assigned. Requirements Qualifications & Skills 8+ years of experience as an Executive or Administrative Assistant, preferably in a media, entertainment, or production environment. Experience in leading and training support staff. Strong initiative and ability to work independently in a fast-paced, high-pressure environment. Meticulous attention to detail, organization, and efficiency, with the ability to manage multiple projects simultaneously. Excellent written and verbal communication skills, with a proactive approach to problem-solving. Strong prioritization skills to manage a demanding schedule spanning executive leadership and production responsibilities. High level of emotional intelligence, discretion, and judgment in handling sensitive matters. Financial and accounting experience, including payment processing and budget tracking. Valid driver’s license and reliable transportation. Willingness to travel as needed, including internationally (valid passport recommended). Ability to work on-site at the HQ office in West Hollywood, CA, 5 days per week. Physical Requirements Prolonged periods working at a desk, using a computer, and managing paper documents. Flexibility to work extended hours and attend late evening meetings/events as needed. Ability to lift, push, or pull up to 25 pounds for office and production-related tasks. Regular movement within the office, including multiple floors, set locations, and occasional driving to alternate sites. Frequent reaching, bending, stooping, and handling of objects. Ability to engage in effective verbal and written communication across multiple stakeholders. Please note: This job description is not exhaustive and may be subject to change at any time without notice. Benefits What We Offer Annual Salary: $115,000 - $130,000 USD per year Competitive medical, dental, and vision insurance plans. Life insurance and 401(k) retirement plan. Flexible and unlimited PTO policy. 1-year subscription to Audible. Full access to Impact Theory University. Two complimentary books: Radical Confidence by Lisa Bilyeu and Principles by Ray Dalio. Important Note This job description outlines the primary duties and responsibilities of the position but is not exhaustive. Responsibilities and benefits may evolve based on the needs of the company. Equal Opportunity Employment We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. How to Apply Submit your resume and a cover letter outlining your expertise and experience.

About Impact Theory Impact Theory is a mission-driven modern media company dedicated to creating positive change in people’s lives through entertaining and empowering content. With an integrated studio model, Impact Theory develops and produces video games, webcomics, film & TV, and world-class YouTube and podcast content, which has garnered half a billion views on YouTube alone. Regardless of format, Impact Theory’s content underscores the company’s mission to foster a global growth mindset through ideas and entertainment. About the Role Reporting to the President & Head of Production, Lisa Bilyeu, the Executive Assistant will serve as the primary force managing both professional and personal aspects of President’s life, ensuring seamless day-to-day operations. This high-level role requires exceptional organizational skills, an ability to navigate high-pressure environments, and discretion in handling sensitive matters. The role encompasses scheduling, travel coordination, event planning, administrative and production support, personal assistant duties, and acting as a key gatekeeper and decision-maker. The Executive Assistant will work on-site alongside President, collaborating with staff, vendors, and independent contractors to ensure both executive operations and production workflows are optimized. Key Responsibilities Manage the President’s complex and dynamic calendar, proactively prioritizing inquiries, meetings, and production schedules while troubleshooting conflicts. Provide high-level administrative support to ensure President can effectively lead and strategize across both executive and production domains. Anticipate President’s needs and proactively resolve challenges in an efficient, solutions-oriented manner. Serve as the primary liaison for internal and external stakeholders in matters related to both executive leadership and production coordination. Keep President informed of upcoming commitments, deadlines, and production milestones. Maintain exceptional relationship management with high-level professionalism and courtesy, representing President and Impact Theory at the highest standard. Handle confidential matters with utmost discretion, especially those that impact company operations, productions, and brand partnerships. Coordinate extensive travel arrangements, including multi-location production travel, and manage corresponding expense reports. Prepare detailed reports, production decks, PowerPoint presentations, agendas, and other critical documents to support business and production objectives. Be available on-call for urgent matters outside standard business hours (Monday - Friday, 9 AM - 6 PM PST), including production emergencies. Adapt to last-minute schedule changes and shifting production priorities as needed. Assist with both personal and professional event planning, ensuring seamless execution. Support production needs, including set coordination, logistics planning, and interfacing with production teams. Manage correspondence across multiple communication channels (email, text, phone, Slack, verbal, etc.), ensuring timely and strategic responses. Serve as a thought partner and problem solver for President, providing strategic insight and assistance in decision-making. Conduct research and compile briefing materials to prepare President for meetings, media appearances, and business engagements. Oversee special projects and initiatives as assigned, ensuring timely execution and completion. Create and maintain organizational systems to improve workflow and efficiency. Act as a culture champion by reinforcing company values and ensuring alignment with executive priorities. Exercise a high degree of emotional intelligence, professionalism, and discretion when interfacing with high-profile individuals, stakeholders, and production teams. Maintain an exceptional level of personal organization, ensuring all documents, logistics, and resources are well-managed. Handle personal assistant duties, including running errands, managing household-related tasks, coordinating personal appointments, and ensuring personal needs are met efficiently. Coordinate gift purchasing, special occasions, and personal travel arrangements as needed. Perform additional duties and responsibilities as assigned. Requirements Qualifications & Skills 8+ years of experience as an Executive or Administrative Assistant, preferably in a media, entertainment, or production environment. Experience in leading and training support staff. Strong initiative and ability to work independently in a fast-paced, high-pressure environment. Meticulous attention to detail, organization, and efficiency, with the ability to manage multiple projects simultaneously. Excellent written and verbal communication skills, with a proactive approach to problem-solving. Strong prioritization skills to manage a demanding schedule spanning executive leadership and production responsibilities. High level of emotional intelligence, discretion, and judgment in handling sensitive matters. Financial and accounting experience, including payment processing and budget tracking. Valid driver’s license and reliable transportation. Willingness to travel as needed, including internationally (valid passport recommended). Ability to work on-site at the HQ office in West Hollywood, CA, 5 days per week. Physical Requirements Prolonged periods working at a desk, using a computer, and managing paper documents. Flexibility to work extended hours and attend late evening meetings/events as needed. Ability to lift, push, or pull up to 25 pounds for office and production-related tasks. Regular movement within the office, including multiple floors, set locations, and occasional driving to alternate sites. Frequent reaching, bending, stooping, and handling of objects. Ability to engage in effective verbal and written communication across multiple stakeholders. Please note: This job description is not exhaustive and may be subject to change at any time without notice. Benefits What We Offer Annual Salary: $115,000 - $130,000 USD per year Competitive medical, dental, and vision insurance plans. Life insurance and 401(k) retirement plan. Flexible and unlimited PTO policy. 1-year subscription to Audible. Full access to Impact Theory University. Two complimentary books: Radical Confidence by Lisa Bilyeu and Principles by Ray Dalio. Important Note This job description outlines the primary duties and responsibilities of the position but is not exhaustive. Responsibilities and benefits may evolve based on the needs of the company. Equal Opportunity Employment We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. How to Apply Submit your resume and a cover letter outlining your expertise and experience.

Neal R. Gross and Co. is a leading Court Reporting and Transcription services company based out of the Washington, DC area with work across the country. Our clients include local, state and federal courts, the House of Representatives, Department of Defense and clients in the private sector. We are seeking experienced Digital Court Reporters to capture the verbatim record of legal proceedings with accuracy, professionalism, and reliability. This role involves both remote and in-person assignments, depending on client needs. We are looking for candidates that can work anywhere from a few jobs a month to 2-3 per week depending on their availability and location. Candidates must be self-sufficient and come equipped with the necessary tools and expertise to perform the work independently. PRIOR EXPERIENCE AND EQUIPMENT IS REQUIRED .  Location: IN-PERSON - client sites in your local area Key Responsibilities  Capture clear and complete digital audio recordings of legal proceedings including depositions, hearings, and meetings.  Administer oaths and participate in depositions, hearings, and other legal proceedings  Monitor and ensure audio quality in real-time, annotating the record with speaker IDs and relevant notes.  Maintain a secure and organized record of proceedings, adhering to legal and confidentiality standards.  Upload and submit audio files and associated annotations through our secure systems in a timely manner.  Communicate with scheduling and production teams to ensure accurate and on-time delivery of materials.  Represent NRGCO professionally in all proceedings and interactions  Interact with high-level clients (Federal Govt, State Govt, Private Industry)  Requirements Job Requirements Minimum of 1 years of experience as a Digital Court Reporter in legal or governmental proceedings. Proficient in digital recording software, annotation tools, and audio file management.  Strong attention to detail and excellent command of the English language.  Ability to work independently and adapt to dynamic courtroom or deposition environments.  Experience covering multi-speaker and technical proceedings.  Familiarity with court terminology and procedure.  Ability to pass security screening for access to client sites, including government buildings  Availability for occasional short-notice assignments.  AAERT Certification is strongly preferred    Equipment and Software Requirements  Candidates must provide their own:  Laptop or computer with digital recording software (e.g., ForTheRecord, Liberty, AutoScript, Soniclear or equivalent)  High-quality microphones and backup recording devices  Reliable internet access for file transfers and virtual proceedings  Secure storage for audio files and notes until submission  Benefits This is a contract position and compensation is commensurate with candidate's experience. Compensation range is $25-45/hour. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status or other protected classes.

Neal R. Gross and Co. is a leading Court Reporting and Transcription services company based out of the Washington, DC area with work across the country. Our clients include local, state and federal courts, the House of Representatives, Department of Defense and clients in the private sector. We are seeking experienced Digital Court Reporters to capture the verbatim record of legal proceedings with accuracy, professionalism, and reliability. This role involves both remote and in-person assignments, depending on client needs. We are looking for candidates that can work anywhere from a few jobs a month to 2-3 per week depending on their availability and location. Candidates must be self-sufficient and come equipped with the necessary tools and expertise to perform the work independently. PRIOR EXPERIENCE AND EQUIPMENT IS REQUIRED .  Location: IN-PERSON - client sites in your local area Key Responsibilities  Capture clear and complete digital audio recordings of legal proceedings including depositions, hearings, and meetings.  Administer oaths and participate in depositions, hearings, and other legal proceedings  Monitor and ensure audio quality in real-time, annotating the record with speaker IDs and relevant notes.  Maintain a secure and organized record of proceedings, adhering to legal and confidentiality standards.  Upload and submit audio files and associated annotations through our secure systems in a timely manner.  Communicate with scheduling and production teams to ensure accurate and on-time delivery of materials.  Represent NRGCO professionally in all proceedings and interactions  Interact with high-level clients (Federal Govt, State Govt, Private Industry)  Requirements Job Requirements Minimum of 1 years of experience as a Digital Court Reporter in legal or governmental proceedings. Proficient in digital recording software, annotation tools, and audio file management.  Strong attention to detail and excellent command of the English language.  Ability to work independently and adapt to dynamic courtroom or deposition environments.  Experience covering multi-speaker and technical proceedings.  Familiarity with court terminology and procedure.  Ability to pass security screening for access to client sites, including government buildings  Availability for occasional short-notice assignments.  AAERT Certification is strongly preferred    Equipment and Software Requirements  Candidates must provide their own:  Laptop or computer with digital recording software (e.g., ForTheRecord, Liberty, AutoScript, Soniclear or equivalent)  High-quality microphones and backup recording devices  Reliable internet access for file transfers and virtual proceedings  Secure storage for audio files and notes until submission  Benefits This is a contract position and compensation is commensurate with candidate's experience. Compensation range is $25-45/hour. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status or other protected classes.

Who Are We? UniUni is a Canadian courier for e-commerce and logistics companies that is full of energy and determination. Our team and technology elevates and streamlines fulfillment services in Canada to meet customers' demanding expectations. With tens of thousands of parcels fulfilled daily, we have established ourselves as a leader in the last mile delivery and e-commerce fulfillment operation in Canada. What Do We Offer? At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions – we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni’s dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story. Role Overview We are currently hiring multiple Operation Support Specialists to lead and manage our operations teams across multiple locations in North America. In this role, you will be responsible for overseeing operations in various regions, supervising data-related tasks, and optimizing standard operating procedures to ensure efficient and standardized operations. Our goal is to maintain high service standards, and as a result, you will be required to travel to support and guide local operations teams in cities throughout the United States. Requirements Primary Responsibilities: Provide operational support in logistics or related fields, ensuring smooth execution of daily activities. Analyze key metrics and operational trends to identify issues and recommend actionable improvements. Design and implement data tracking systems and templates to maintain data accuracy and consistency. Supervise teams and ensure compliance with standard operating procedures (SOPs) through effective leadership practices. Coordinate with cross-functional teams to drive operational enhancements and resolve interdepartmental challenges. Support the development and execution of standardized and automated processes to improve efficiency. Utilize automation tools and data systems to streamline workflows and optimize operational processes. Review and continuously improve SOPs by leveraging insights gained through data analysis. Organize and lead training sessions to roll out new SOPs, automation tools, and data systems, ensuring team alignment and adoption. Qualifications: 1-3 years of work experience in the warehouse and logistics industry. Bachelor's degree or higher education. Possession of a valid driver's license in the United States and willingness to travel up to 70-90% Ability to learn quickly and excellent problem-solving skills, with the ability to effectively handle unexpected situations. Strong planning, management, and coordination abilities. Excellent communication skills, both written and verbal. Proficiency in basic computer operations, including Microsoft Office software, and some data analysis skills. Benefits 401K, Dental, Vision, Medical insurance, Paid Holiday, Paid Time Off, Paid Sick Leave, Management training program, H1B Sponsorship. $19-24/hour during the first three months, will increase after passing the probationary period.

Make a difference every day by joining CCRES as an Office Assistant through our partnership with Boyertown Area School District! SUMMARY: The hourly pay rate is $16 per hour Location: Gilbertsville Elementary School Hours: 8:45am – 4:15pm, 7 paid hrs/day 8 days of annual paid time off (prorated based on hire date) Classification: 10-month, hourly, 192 days Work student days plus 10 additional days (typically the week before school starts and the week after school ends) PRIMARY RESPONSIBILITIES: Provide assistance in a variety of administrative and clerical tasks in a confidential manner Greet incoming guests Resolves routine problems by adhering to district policies and procedures Maintain and process order/delivery supplies Operates any equipment necessary for producing school related materials Performs all other duties as assigned by the principal and /or school staff Requirements EDUCATION / EXPERIENCE: High School Diploma or equivalency Associates or Bachelor’s Degree - preferred Experience working in database systems, Word and Excel Minimum of 2 years of related experience performing routine clerical functions in an office setting CREDENTIALING : *Employer paid clearances and TB PA Child Abuse (Act 151) Clearance PA Criminal (Act 34) Clearance PA Department of Education FBI – Use code 1KG6XN TB Screening Education Documentation - Diploma OR Official Transcripts Benefits Employees scheduled for 30+ hours per week are eligible for medical benefits Employer paid base medical plan! Employees scheduled for 20+ hours per week are eligible for dental, vision, and other supplemental benefits:  Life insurance, short-term disability, accidental, critical illness, hospital indemnity, Norton Life Lock identity protection  403 (b) Retirement Savings Plan - up to 3% employer match Employer paid Employee Assistance Program (EAP) Tuition discounts through educational partnerships Milestone service awards Employee referral bonus Gift card raffle on pay-day Fridays Paid clearances & TB ABOUT CCRES: As a 501(c)(3) non-profit, CCRES Educational and Behavioral Health Services is an organization of dedicated and highly-trained staff members who provide quality services to schools, children, adults, and families. We work collaboratively with school districts, intermediate units, and the behavioral health system. MISSION STATEMENT: The mission of CCRES is to ensure quality educational and human service programs for children, families, and schools. Through innovative partnerships, we provide human resources and grant opportunities. APPLY TODAY FOR IMMEDIATE CONSIDERATION! For a complete listing of available positions with CCRES please click here: https://apply.workable.com/ccres/?lng=en CCRES is an equal opportunity employer. We value diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. (Posted 7/3/25, TY)