Senior Executive Assistant 304442

Operations Coordinator Starting Salary Range: $47,618 - $57,141 Annually GGRC is currently hiring for a Operations Coordinator that will be reporting to the Manager/Supervisor of Operations, this position will handle everyday higher-level facility and operational processes related to supporting our San Francisco, San Mateo, and Marin offices to ensure facilities are maintained and offices are able to operate smoothly.  Support the Manager/Supervisor of Operations with ad hoc duties and projects. This role will require you to travel within the Counties of San Francisco, San Mateo, and Marin on an as needed basis; may be required to travel to other locations periodically. You will need access to reliable transportation permitting travel to and between different locations throughout the day in order to perform the outlined responsibilities of the position. What You'll Do General Primary back-up for the Manager/Supervisor of Operations and Facilities Assistant. Anticipate and respond to general facility related office and building issues. Monitor office vendors visits or services at all office locations – maintenance, engineering, janitorial, special supplies, shredding, and any unusual issues. Promptly review and process purchase order requests Acquisitions Process purchase requests: maintain quotes and approvals, generate purchase orders, submit orders to vendors, monitor order completion and shipment tracking. Assist with researching non-company standard purchase requests from departments as needed. Adhere to all procurement guidelines and regulations as laid out by DGS, including competitive bids in compliance with the applicable sections of the Public Contract Code & the State Administrative Manual (SAM) Office Premises Secondary contact with building management for escalated issues and vendor approvals. Assist with office construction buildouts, upgrades to existing spaces, moves within and between office locations. Oversee and maintain all office seating maps and employee seating assignments. Review and process special requests for off-hours/weekend use of premises from staff. Coordinate resolution of any major facilities issues (HVAC, security, etc.). Access card administration in Brivo and BluSky Process Market Street Bicycle Parking Access requests Inventory/Supply Maintenance Maintain an Inventory Control system (ID, tracking, disposal) for all GGRC physical assets; assessing/utilizing new technology to improve accuracy and efficiency of process. Maintain OSOE tracking records. Submit DGS disposal requests. Assist with DDS records requirements and audits. Office Furniture Coordinate office furniture inventory, movement, and installation for all office locations. Oversee contract workers in furniture and equipment movements.   Other Work with IT/HR/Supervisors on workstation assignments and equipment needs. Work with HR/IT to provide staff accommodation needs. Maintain and coordinate front-desk/receptionist back-up schedule. Where necessary, maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act Participate in special projects, and assist with additional duties or tasks, as assigned. Requirements Education High School Certification Experience 3-5 years of related experience in office administration, focusing on business operations and facility management. Skills Must be available to work in-office Mondays through Fridays Ability to develop standard business communications, using proper grammar, spelling and punctuation Ability to convey complex information and ideas in a clear, concise, and professional manner. Ability to operate basic office equipment, including scanners, copiers, faxes, phones. Proficiency with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook®, Adobe or similar software applications. Comprehension of technical perspective of facilities/equipment. Sufficient manual strength and dexterity to handle mailroom and operation duties. Use of discretion and ability to maintain confidentiality. Dependable, reliable, and resourceful. Possess high attention to detail. Able to work independently and as a team. Ability to multi-task and prioritize. Ability to organize proficiently. Must have access to reliable transportation Competency Traits Initiative Accountability Customer service orientation Attention to detail Analytical thinking Organizational ability Time management Collaboration/teamwork Adaptability Desired Qualifications Experience in multi-cultural settings and/or multi-lingual capacity Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer.

Operations Coordinator Starting Salary Range: $47,618 - $57,141 Annually GGRC is currently hiring for a Operations Coordinator that will be reporting to the Manager/Supervisor of Operations, this position will handle everyday higher-level facility and operational processes related to supporting our San Francisco, San Mateo, and Marin offices to ensure facilities are maintained and offices are able to operate smoothly.  Support the Manager/Supervisor of Operations with ad hoc duties and projects. This role will require you to travel within the Counties of San Francisco, San Mateo, and Marin on an as needed basis; may be required to travel to other locations periodically. You will need access to reliable transportation permitting travel to and between different locations throughout the day in order to perform the outlined responsibilities of the position. What You'll Do General Primary back-up for the Manager/Supervisor of Operations and Facilities Assistant. Anticipate and respond to general facility related office and building issues. Monitor office vendors visits or services at all office locations – maintenance, engineering, janitorial, special supplies, shredding, and any unusual issues. Promptly review and process purchase order requests Acquisitions Process purchase requests: maintain quotes and approvals, generate purchase orders, submit orders to vendors, monitor order completion and shipment tracking. Assist with researching non-company standard purchase requests from departments as needed. Adhere to all procurement guidelines and regulations as laid out by DGS, including competitive bids in compliance with the applicable sections of the Public Contract Code & the State Administrative Manual (SAM) Office Premises Secondary contact with building management for escalated issues and vendor approvals. Assist with office construction buildouts, upgrades to existing spaces, moves within and between office locations. Oversee and maintain all office seating maps and employee seating assignments. Review and process special requests for off-hours/weekend use of premises from staff. Coordinate resolution of any major facilities issues (HVAC, security, etc.). Access card administration in Brivo and BluSky Process Market Street Bicycle Parking Access requests Inventory/Supply Maintenance Maintain an Inventory Control system (ID, tracking, disposal) for all GGRC physical assets; assessing/utilizing new technology to improve accuracy and efficiency of process. Maintain OSOE tracking records. Submit DGS disposal requests. Assist with DDS records requirements and audits. Office Furniture Coordinate office furniture inventory, movement, and installation for all office locations. Oversee contract workers in furniture and equipment movements.   Other Work with IT/HR/Supervisors on workstation assignments and equipment needs. Work with HR/IT to provide staff accommodation needs. Maintain and coordinate front-desk/receptionist back-up schedule. Where necessary, maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act Participate in special projects, and assist with additional duties or tasks, as assigned. Requirements Education High School Certification Experience 3-5 years of related experience in office administration, focusing on business operations and facility management. Skills Must be available to work in-office Mondays through Fridays Ability to develop standard business communications, using proper grammar, spelling and punctuation Ability to convey complex information and ideas in a clear, concise, and professional manner. Ability to operate basic office equipment, including scanners, copiers, faxes, phones. Proficiency with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook®, Adobe or similar software applications. Comprehension of technical perspective of facilities/equipment. Sufficient manual strength and dexterity to handle mailroom and operation duties. Use of discretion and ability to maintain confidentiality. Dependable, reliable, and resourceful. Possess high attention to detail. Able to work independently and as a team. Ability to multi-task and prioritize. Ability to organize proficiently. Must have access to reliable transportation Competency Traits Initiative Accountability Customer service orientation Attention to detail Analytical thinking Organizational ability Time management Collaboration/teamwork Adaptability Desired Qualifications Experience in multi-cultural settings and/or multi-lingual capacity Benefits What are the benefits to working with GGRC? We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage 10% employer contribution to a 403(b) retirement account to help you save for the future! GENEROUS TIME OFF BENEFITS!!! No really, we mean generous: 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education What makes GGRC so special? GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate. GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder). How to apply: GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application. Golden Gate Regional Center is an Equal Opportunity Employer.

The community needs your help! CDR Health Care Inc. is seeking Registration/Support Staff within the Jacksonville FL area. This position is responsible for providing general administrative support, clerical and other support as needed which may include Traffic Control. Duties may vary based on assignment but not limited to: General Administrative Data Entry Registration/Discharge support Must have a strong attention to detail Must be computer literate Physically able to adapt to various working environments (ie: indoor and outdoor) Must be flexible with positive presence May be: lifting bending typing CDR Health Care Inc. is an Equal Opportunity Employer M/F/D/V and EO/AAN/D. Must be able to work in the United States to apply. Requirements High School diploma or GED preferred Ability to start work right away Be physically able to work under in various conditions: indoor and outdoor such as: Working long hourly shifts – May be more or less than 40 hours per week and 5-7 days per week, depending upon assignment Standing for long periods of time Ability to lift packages up to 30 lbs. Ability to understand and comply with all safety requirements Must have strong attention to detail and accuracy Ability to enter data quickly and accurately Provide your own reliable transportation May be required based on assignment to present a valid driver's license, and proof of vehicle insurance. Must submit to and pass a drug screen, background check Ability to provide Form I-9 documents that shows your identity and eligibility to work in the United States Other duties which may arise that commensurate with the title and position Full immunization record must be presented before hire, Covid vaccine not included. Bilingual (Highly Preferred not Required) Schedule Start month range: June/July 8am-5pm Open Monday through Friday (subject to change)

City Wide, the nation’s leading management company in the building maintenance industry, provides solutions to a wide range of issues clients face at their facilities. In this position, you will serve the City Wide Facility Solutions of Tulsa, one of over 100 locations across the United States and Canada. Why City Wide? City Wide Facility Solutions is a leader in the building maintenance industry, with locations that serve communities across the U.S. and Canada. Our company mission is to create a ripple effect... by positively impacting the community of people we serve. Our vision is to be the first choice for our clients, contractors and employees. Our values of community, accountability and professionalism are how we model success. At City Wide, you will find a high-energy work environment that rewards performance within a collaborative, inclusive, and fun environment. Are you ready to join? The Bilingual Recruiter will oversee the Independent Contractor Program (Recruiting, Interviewing/Qualifying, Onboarding, and Sustaining). This person will implement processes and procedures to effectively recruit, on-board, and maintain documentation for janitorial and non-janitorial Independent Contractors. The Recruiter works closely with the operations team to keep them updated on the roster of eligible and ineligible Independent Contractors. We are seeking a bilingual self-starter and an individual with an entrepreneurial spirit to bring fresh ideas and best practices to the table. This individual will be a dynamic forward thinker with a strong track record of program and people management. ESSENTIAL FUNCTIONS Oversee and recruit sufficient Independent Contractors to service City Wide’s janitorial and non-janitorial accounts. Manage all Independent Contractor recruiting activities – online postings, e-mail advertising, direct mail advertising, and social media activities to ensure a consistent flow of new Independent Contractor candidates. Oversee the initial vetting/screening of all prospective Independent Contractors – in office, at career fairs or remote locations. Utilize the City Wide Independent Contractor checklist to complete onboarding by collecting, verifying, and filing all required documentation in accordance with regulatory guidance. Enter and maintain Independent Contractor records in CRM. Inform operations team of all new Independent Contractors to ensure they are placed in a timely manner. Complete ongoing audits (30, 60, 90 days, 6 months, 1 year) of Independent Contractor files to ensure they are up to date and compliant with City Wide requirements. Lead Independent Contractor meetings. This is a Safety Sensitive Position: The selected candidate will be required to pass a pre-employment drug screening and background check. Requirements Must be bilingual (English/Spanish). High School Diploma. Detail-oriented and proactive, demonstrating a strong commitment to comprehensive follow-up. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite. Proficient with using social media to promote/recruit. Working knowledge of Applicant Tracking Systems (ATS) and Customer Relation Management (CRM) preferred. Prior recruiting, or similar experience preferred. Benefits *Full time $20-$22 per hour based on experience* *Commission and bonus opportunity for hitting goals* Health insurance Paid time off Dental insurance Vision insurance IRA 3% matching Life insurance Disability insurance Mileage reimbursement up to $600/month Paid training

City Wide, the nation’s leading management company in the building maintenance industry, provides solutions to a wide range of issues clients face at their facilities. In this position, you will serve the City Wide Facility Solutions of Tulsa, one of over 100 locations across the United States and Canada. Why City Wide? City Wide Facility Solutions is a leader in the building maintenance industry, with locations that serve communities across the U.S. and Canada. Our company mission is to create a ripple effect... by positively impacting the community of people we serve. Our vision is to be the first choice for our clients, contractors and employees. Our values of community, accountability and professionalism are how we model success. At City Wide, you will find a high-energy work environment that rewards performance within a collaborative, inclusive, and fun environment. Are you ready to join? The Bilingual Recruiter will oversee the Independent Contractor Program (Recruiting, Interviewing/Qualifying, Onboarding, and Sustaining). This person will implement processes and procedures to effectively recruit, on-board, and maintain documentation for janitorial and non-janitorial Independent Contractors. The Recruiter works closely with the operations team to keep them updated on the roster of eligible and ineligible Independent Contractors. We are seeking a bilingual self-starter and an individual with an entrepreneurial spirit to bring fresh ideas and best practices to the table. This individual will be a dynamic forward thinker with a strong track record of program and people management. ESSENTIAL FUNCTIONS Oversee and recruit sufficient Independent Contractors to service City Wide’s janitorial and non-janitorial accounts. Manage all Independent Contractor recruiting activities – online postings, e-mail advertising, direct mail advertising, and social media activities to ensure a consistent flow of new Independent Contractor candidates. Oversee the initial vetting/screening of all prospective Independent Contractors – in office, at career fairs or remote locations. Utilize the City Wide Independent Contractor checklist to complete onboarding by collecting, verifying, and filing all required documentation in accordance with regulatory guidance. Enter and maintain Independent Contractor records in CRM. Inform operations team of all new Independent Contractors to ensure they are placed in a timely manner. Complete ongoing audits (30, 60, 90 days, 6 months, 1 year) of Independent Contractor files to ensure they are up to date and compliant with City Wide requirements. Lead Independent Contractor meetings. This is a Safety Sensitive Position: The selected candidate will be required to pass a pre-employment drug screening and background check. Requirements Must be bilingual (English/Spanish). High School Diploma. Detail-oriented and proactive, demonstrating a strong commitment to comprehensive follow-up. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite. Proficient with using social media to promote/recruit. Working knowledge of Applicant Tracking Systems (ATS) and Customer Relation Management (CRM) preferred. Prior recruiting, or similar experience preferred. Benefits *Full time $20-$22 per hour based on experience* *Commission and bonus opportunity for hitting goals* Health insurance Paid time off Dental insurance Vision insurance IRA 3% matching Life insurance Disability insurance Mileage reimbursement up to $600/month Paid training

Paragon Cyber Solutions is a fast-growing, award-winning cybersecurity and IT services firm supporting federal and commercial clients. We are a proud 8(a), EDWOSB, SDVOSB, and MWBE company committed to excellence, integrity, and innovation. We are seeking a driven, reliable, and solution-focused Program Support Lead to oversee remote staff, serve as a customer-facing liaison, and contribute to key company initiatives. If you have strong follow-through, love solving problems, and want to grow in government contracting, we want to meet you. Requirements Serve as the on-the-ground supervisor for our onsite staff across contracts Conduct regular check-ins, track performance, and support professional development Ensure timely timesheet submissions and flag any burn/utilization concerns Act as a point of contact for customers regarding team performance, deliverables, and feedback Escalate issues appropriately and ensure customer satisfaction remains high Attend site visits, client meetings, and briefings as needed Maintain visibility into contract scope, milestones, and funding to support successful execution Support contract readiness, transition planning, and internal SOP development Help identify workflow gaps and implement enhancements Assist with readiness efforts for new contract awards and transitions Contribute to company-wide initiatives and culture-building efforts Additional duties as assigned Ideal Candidate: 5+ years of team leadership, military experience, or client-facing coordination Comfortable managing people, projects, and timelines with minimal handholding Detail-oriented, polished, and not afraid to raise your hand when something’s off Interested in growing into Program Manager or Ops leadership in the near future Experience with federal contracts, labor tracking, or 8(a) environments Benefits Health Care Plan (Medical, Dental & Vision). Retirement Plan (401K w/ employer matching). Generous Paid Time Off & Federal Holidays. Short and Long-Term Disability. Healthy Work-Life Balance. Training & Development.