Administrative Assistant

Rea is a growing Top 100 business advisory & accounting firm providing our clients services in tax, accounting, and business consulting.  We have a ‘People First’ culture and we focus on our employees’ well-being and professional development. With over 400 professionals and locations throughout Ohio, our firm has a culture that respects a work-life balance for our team. We also provide competitive compensation and a robust benefits plan. The Administrative Assistant is responsible for providing clerical support to IT and, specifically, IT leadership by ensuring smooth operations and efficient workflow. This role will use administrative systems, procedures and policies while monitoring and completing various administrative tasks and projects. This role is fully on-site in our Dublin, Ohio office. Responsibilities Provide administrative support to the department, including handling phone calls, scheduling appointments, and managing calendars  Coordinate and schedule meetings, conferences, and training sessions for the team, including coordination of rooms, technical resources and catering  Prepare meeting agendas, take minutes, and distribute meeting materials as needed  Assist with the creation, formatting, and distribution of department related documents, reports, and presentations  Prepare managements’ expense reports with all related backup in a timely manner   Create, maintain standard operating procedures (SOPs) for assigned duties  Ensure all office supplies, including supplies for the local office, are ordered and stocked at all times  Coordinate travel arrangements for assigned management and department as needed  Track and maintain all software license ordering and life cycle  Evaluate contracts and negotiate rates with various software vendors, gathering competitive quotes where applicable.  Audit and compile all firm-wide license cost allocation across all business units  Receive and sends correspondence by mail, e-mail and fax  Support members of management with time and expense entry  Assist in tracking department expenses, processing invoices, and maintaining budget records  Maintain and produce reports as assigned.   Interact with clients and visitors in person and via phone  Conduct research, analyze data, and compile comprehensive reports and presentations for business development purposes, both internally and externally  Provide reception and office services relief (i.e. mail/file/stocking kitchens, etc.), as needed  Aid in maintaining the professional appearance of conference rooms and common areas  Support team members with ad-hoc administrative tasks and special projects as needed  Knowledge, Skills, & Abilities  Embraces our core values of Integrity, Continuous Improvement, Grit, Stewardship Mindset, and Innovation, demonstrating a strong capacity for resilience, ethical conduct, and a proactive approach to both personal growth and company advancement  Ability to represent the firm in a positive and professional manner to while maintaining a strong and approachable presence  Displays superior verbal and written communication skills, including advanced knowledge of current grammar and punctuation standards  Experience with vendor management and negotiations.  Ability to deliver high quality customer service while engaging and communicating with professionals at all levels, including clients and internal team members Capable of working in a deadline-driven environment, managing multiple projects and tasks with strong attention to detail Skilled in successful multitasking, both independently and collaboratively with administrative or management professionals  Understands and maintains the confidentiality of all information  Requirements High School Diploma, GED or equivalent required  Associates degree preferred  3 years experience as an administrative or executive assistant in a fast-paced service industry  Certified Administrative Professional (CAP) or similar preferred  10% - Travel to offsite team related events and meetings as needed  Advanced level of proficiency in Microsoft Office Suite   Possesses advanced-level knowledge of popular word processing and administrative programs  Benefits Rea offers a wide variety of benefits to help support our employees' health, wellness and financial goals. Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k with 3% contribution) Life Insurance (Basic, Voluntary & AD&D) Family Leave (Maternity, Paternity) Short Term & Long Term Disability Training & Development Wellness Resources Four (4) weeks PTO Twelve (12) paid holidays, of which three (3) are floating holidays Rea does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from Rea’s Talent team. Pre-approval is required before any external candidate can be submitted. Rea will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers.