Creative Team Assistant

The Creative Team Assistant will support the VP of Store Design, Visual Merchandising, and Creative Services across all activities and projects planned on our distribution calendar. They will assist the team in all administrative tasks, including meeting notes, travel booking, expenses, product ordering, deliveries, and general tasks at Charlotte Tilbury Beauty. This role also requires the coordinator to build partnerships with the creative team and provide support where necessary, as well as establish relationships with external field teams, vendors, and printers. They will manage follow-up processes necessary to effectively complete directives to an extremely high standard across campaign and store launches. The work is based in our New York office (with hybrid working) and will require some travel to support the team on new store launches and vendor reviews. This includes supporting all Store Design, Visual Merchandising, and Creative Services collateral, including raising and tracking POs, receiving invoices, and reviewing costs. Day-to-day activities will vary depending on business priorities and the level of visual merchandising work being undertaken. Requirements Role Accountabilities Complete T&E expenses and travel arrangements for the VP and senior team members, including flight and hotel bookings. Coordinate team events, retail safaris, and internal/external gifting. Conduct competitor research and create presentations. Attend regular meetings with wider teams to ensure collaborative working relationships across cross-functional teams take clear and concise meeting notes and distribute them following creative-led collaborations. Support graphic artworking across Visual Merchandising and Creative Services. Assist the team in campaign execution and new store openings, including handling deliveries and product ordering. Support the completion of planograms for each campaign across the region. Leverage strong organizational and communication skills to manage multiple projects simultaneously, ensuring timely production and delivery to stores for launch. Create presentations, concepts, artwork, and design proposals alongside the VM, SD, and CO teams. Arrange NPD (New Product Development) creative review meetings. Raise POs, receive and track invoices, and manage expenditure for all project-related orders. Manage databases and distribution lists for campaign launches. Order products from suppliers and manage internal product distribution. Coordinate logistics, tracking, and storage. Manage shipments and deliveries. Oversee office updates. Reporting Relationships - Reports to VP of Store Design, Visual Merchandising and Creative Services Benefits Base Salary Range $60,000 - $70,000* Company Benefits Generous staff discount to use on all products Access to Tilbury Treats – our very own rewards platform allowing you to save money and gain ‘money can’t buy’ discounts on anything from gym memberships to cinema tickets Medical, dental, and vision benefits Commuter Benefits (Pre-tax) Flex Spending Account (FSA) Employee Assistance Program (EAP) 401(k) with Company match Paid Time Off Birthday PTO   **Charlotte Tilbury, in good faith, believes that this posted range of compensation is the accurate range for this role at the time of this posting** At Charlotte Tilbury Beauty, our mission is to empower everybody in the world to be the most beautiful version of themselves. We celebrate and support this by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process.   If you want to learn more about life at Charlotte Tilbury Beauty please follow our LinkedIn page!