Office Manager/Accounting Assistant

The Office Manager at Coastline Equity serves as the central hub for all administrative, operational, and cultural functions across the company. This is not a front-desk or single-location role it is a multi-dimensional leadership position responsible for ensuring consistent, high-quality office operations, administrative processes, onboarding processes, insurance compliance, vendor coordination, and cross-functional support company-wide. You will be accountable for supporting all departments through administrative excellence, keeping operations running efficiently across multiple offices, teams, and systems. This role requires a proactive, resourceful individual with a deep sense of ownership, a sharp eye for detail, and a strong alignment with Coastline Equity’s core values: Customer First, Growth Mindset, and Equity for All. Pay rate: $20 - $25 based on experience 1. Company-Wide Office & Administrative Operations Oversee daily operational needs across all Coastline Equity offices, with a home base in Gardena, CA. Serve as the central point of contact for all office systems, supply management, logistics, vendor communication, and physical environment maintenance across the business. Maintain company-wide standard operating procedures (SOPs) for administrative functions, office operations, and workplace protocols. Ensure consistent standards for cleanliness, organization, seasonal presentation, and resource accessibility in all workspaces. 2. HR Onboarding & Culture Support Lead onboarding logistics across the business: equipment setup, desk assignments, access credentials, welcome kits, and internal announcements. Coordinate all internal communications around new hires, celebrations, milestones, and culture programming. Manage the execution of newsletters, team events, and recognition programs across departments and office locations. Ensure a cohesive workplace experience that reflects Coastline Equity’s identity and values. 3. Insurance, Compliance & Vendor Support Own the tracking and verification of vendor, tenant, and property insurance certificates across Coastline’s portfolio. Communicate requirements, manage renewal schedules, and address discrepancies to ensure compliance. Maintain a centralized, organized insurance database, accessible for audits and operations team reference. Coordinate directly with property management and operations to resolve insurance-related tasks and enforce standards. 4. Financial & Administrative Process Oversight Oversee the intake and accurate processing of all company mail, invoices, credits, and bills for entry into AppFolio. Assist with tenant communications and financial support around payments, delinquencies, or reconciliations. Ensure timely delivery of reports and accurate documentation management. Handle operational errands including mail runs, bank deposits, and office logistics as needed. 5. Technology, Systems & Infrastructure Coordination Manage relationships with building management, IT service providers, security vendors, internet/phone vendors, and office supply contractors across offices. Maintain functionality and consistency of all operational technology: printers, phones, copiers, scanners, security systems, and internet. Ensure that all internal office systems support team efficiency and uptime. Skills & Competencies Advanced-Level Organization: Ability to manage and standardize administrative systems across a growing company. Operational Leadership: A proactive approach to identifying process gaps, solving problems, and building systems. Cross-Functional Communication: Ability to professionally engage with executives, staff, vendors, and tenants across roles and departments. Tech Proficiency: Comfortable with software such as AppFolio, Microsoft Office, QuickBooks, and learning/implementing new tech tools. Detail-Oriented Execution: Impeccable attention to task accuracy, document quality, and timely follow-through. People-First Mindset: Approaches internal support and onboarding with hospitality, empathy, and care. Adaptability: Thrives in dynamic environments, can pivot quickly, and handles competing priorities with confidence. Core Values Alignment: Equity for All: Promotes fairness, inclusivity, and dignity in all interactions. Customer First: Approaches every situation with a service mindset and long-term relationship focus. Growth & Innovation: Actively seeks new ideas, feedback, and continuous learning opportunities—especially in the use of emerging technologies like AI to improve service delivery and team performance. Requirements Required Qualifications 2+ years of administrative, operations, or office management experience across multiple teams or departments. Proficiency in Microsoft Office Suite, QuickBooks, and AppFolio (or similar systems). Valid CA Driver’s License and reliable transportation for offsite office support. Ability to sit, stand, move, lift, and perform typical office-related physical functions. Preferred Qualifications: Experience supporting real estate, property management, or multi-location businesses. Familiarity with insurance documentation, AP processes, and facilities coordination. Experience leading onboarding processes or managing internal culture and recognition programs. What we are looking for: We’re looking for a systems thinker with a heart for service—someone who thrives on making things work smoothly behind the scenes, who can hold the operational fabric of a company together, and who cares about people as much as processes. You will do well in this role if you: Think three steps ahead and proactively solve problems before they escalate. Are energized by checklists, deadlines, and well-run systems. Are comfortable supporting executives while managing everyday details. Want to make a meaningful impact across teams and functions. Why join Coastline Equity? We don’t just manage buildings, we build equitable communities, deliver unmatched service, and empower our team to lead with innovation and integrity. At Coastline Equity, you’ll be part of a company that encourages bold thinking, supports ongoing development, and ensures every team member has a voice and a path to grow. Benefits Training & Development Medical, dental, and vision insurance Life Insurance PTO Holidays

$20-25

Coastline Equity

Office Manager

Gardena, CA, USA

The Office Manager at Coastline Equity serves as the central hub for all administrative, operational, and cultural functions across the company. This is not a front-desk or single-location role it is a multi-dimensional leadership position responsible for ensuring consistent, high-quality office operations, administrative processes, onboarding processes, insurance compliance, vendor coordination, and cross-functional support company-wide. You will be accountable for supporting all departments through administrative excellence, keeping operations running efficiently across multiple offices, teams, and systems. This role requires a proactive, resourceful individual with a deep sense of ownership, a sharp eye for detail, and a strong alignment with Coastline Equity’s core values: Customer First, Growth Mindset, and Equity for All. Pay rate: $20 - $25 based on experience 1. Company-Wide Office & Administrative Operations Oversee daily operational needs across all Coastline Equity offices, with a home base in Gardena, CA. Serve as the central point of contact for all office systems, supply management, logistics, vendor communication, and physical environment maintenance across the business. Maintain company-wide standard operating procedures (SOPs) for administrative functions, office operations, and workplace protocols. Ensure consistent standards for cleanliness, organization, seasonal presentation, and resource accessibility in all workspaces. 2. HR Onboarding & Culture Support Lead onboarding logistics across the business: equipment setup, desk assignments, access credentials, welcome kits, and internal announcements. Coordinate all internal communications around new hires, celebrations, milestones, and culture programming. Manage the execution of newsletters, team events, and recognition programs across departments and office locations. Ensure a cohesive workplace experience that reflects Coastline Equity’s identity and values. 3. Insurance, Compliance & Vendor Support Own the tracking and verification of vendor, tenant, and property insurance certificates across Coastline’s portfolio. Communicate requirements, manage renewal schedules, and address discrepancies to ensure compliance. Maintain a centralized, organized insurance database, accessible for audits and operations team reference. Coordinate directly with property management and operations to resolve insurance-related tasks and enforce standards. 4. Financial & Administrative Process Oversight Oversee the intake and accurate processing of all company mail, invoices, credits, and bills for entry into AppFolio. Assist with tenant communications and financial support around payments, delinquencies, or reconciliations. Ensure timely delivery of reports and accurate documentation management. Handle operational errands including mail runs, bank deposits, and office logistics as needed. 5. Technology, Systems & Infrastructure Coordination Manage relationships with building management, IT service providers, security vendors, internet/phone vendors, and office supply contractors across offices. Maintain functionality and consistency of all operational technology: printers, phones, copiers, scanners, security systems, and internet. Ensure that all internal office systems support team efficiency and uptime. Skills & Competencies Advanced-Level Organization: Ability to manage and standardize administrative systems across a growing company. Operational Leadership: A proactive approach to identifying process gaps, solving problems, and building systems. Cross-Functional Communication: Ability to professionally engage with executives, staff, vendors, and tenants across roles and departments. Tech Proficiency: Comfortable with software such as AppFolio, Microsoft Office, QuickBooks, and learning/implementing new tech tools. Detail-Oriented Execution: Impeccable attention to task accuracy, document quality, and timely follow-through. People-First Mindset: Approaches internal support and onboarding with hospitality, empathy, and care. Adaptability: Thrives in dynamic environments, can pivot quickly, and handles competing priorities with confidence. Core Values Alignment: Equity for All: Promotes fairness, inclusivity, and dignity in all interactions. Customer First: Approaches every situation with a service mindset and long-term relationship focus. Growth & Innovation: Actively seeks new ideas, feedback, and continuous learning opportunities—especially in the use of emerging technologies like AI to improve service delivery and team performance. Requirements Required Qualifications 2+ years of administrative, operations, or office management experience across multiple teams or departments. Proficiency in Microsoft Office Suite, QuickBooks, and AppFolio (or similar systems). Valid CA Driver’s License and reliable transportation for offsite office support. Ability to sit, stand, move, lift, and perform typical office-related physical functions. Preferred Qualifications: Experience supporting real estate, property management, or multi-location businesses. Familiarity with insurance documentation, AP processes, and facilities coordination. Experience leading onboarding processes or managing internal culture and recognition programs. What we are looking for: We’re looking for a systems thinker with a heart for service—someone who thrives on making things work smoothly behind the scenes, who can hold the operational fabric of a company together, and who cares about people as much as processes. You will do well in this role if you: Think three steps ahead and proactively solve problems before they escalate. Are energized by checklists, deadlines, and well-run systems. Are comfortable supporting executives while managing everyday details. Want to make a meaningful impact across teams and functions. Why join Coastline Equity? We don’t just manage buildings, we build equitable communities, deliver unmatched service, and empower our team to lead with innovation and integrity. At Coastline Equity, you’ll be part of a company that encourages bold thinking, supports ongoing development, and ensures every team member has a voice and a path to grow. Benefits Training & Development Medical, dental, and vision insurance Life Insurance PTO Holidays

$20-25

Fun Town RV

Office Coordinator

Grand Rapids, MI, USA

Founded in 2010, Fun Town RV (FTRV) has grown into Texas’s largest RV chain, operating 36 locations and planning to expand. We provide excellent customer service and offer top RV brands for less, backed by a rigorous 100+ point inspection process on every RV we sell. At Fun Town RV, we prioritize hiring candidates who are honest, accountable, positive, and passionate about exceeding expectations. If you're seeking a dynamic career with growth potential and competitive earning opportunities, we encourage you to apply! Fun Town RV is currently seeking a reliable and detail-oriented Office Coordinator with a passion for supporting customers and team members. This role is critical in maintaining smooth administrative operations at the dealership and will be responsible for a wide range of clerical, financial, and organizational duties. The ideal candidate thrives in a fast-paced environment and demonstrates strong organizational and communication skills. Key Responsibilities: Administrative & Office Operations Manage all aspects of RV deal postings, including reviewing system entries, verifying documentation against checklists, and printing commission reports. Maintain regular communication with the Corporate Office and Accounting Departments to ensure store accounts and records are up to date. Perform daily bookkeeping duties, including updating the accounting system, maintaining petty cash logs, and reconciling payables and credit card reports. Handle all aspects of cash management, ensuring accuracy and compliance. Submit and track payoff checks sent to lenders, and follow up on trade titles and new inventory logging. Human Resources & Staff Support Act as a liaison between employees and the HR department. Oversee and submit all required new hire documentation for your location. Assist with compliance audits and documentation. Maintain employee files in accordance with company policies. Sales & Registration Coordination Submit warranty registrations for new units and process rebates when applicable. Complete title and registration paperwork and submit tax payments for sold units. Ensure timely follow-up and communication with applicable agencies and internal departments. Customer Service & Office Management Oversee reception area operations, including coverage scheduling and serving as backup when needed. Order office supplies and maintain proper inventory levels. Provide high-level administrative support to leadership as required. Ensure daily operations run efficiently and professionally. Requirements High School Diploma or equivalent required. Prior customer service or office coordination experience preferred. Strong computer proficiency, especially in Microsoft Office and data entry systems. Excellent written and verbal communication skills. Ability to manage high volumes of data with accuracy and attention to detail. Strong time management and organizational skills. Ability to work independently as well as collaboratively in a team environment. Physical Requirements: Ability to sit for prolonged periods while using a computer and other office equipment. Manual dexterity for tasks involving typing, filing, and handling small objects. Occasionally lift or carry items up to 25 lbs (such as office supplies, files, or documents). Ability to bend, reach, and move within the office environment throughout the workday. Maintain focus and attention to detail in a fast-paced, busy setting. Benefits Competitive salary and performance-based bonuses Health, dental, and vision insurance 401(k) with company match Paid time off and holidays Christmas Savings Plan Opportunities for professional development and career advancement Join Our Growing Team! At Fun Town RV, we value our employees and provide opportunities for career advancement in an exciting, fast-growing industry. If you’re ready to be part of a company that values hard work and dedication, apply today! Fun Town RV is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Applicants must be authorized to work in the U.S. Drug screening, driving record, and background checks may be conducted prior to and during employment.

Negotiable Salary

RMF Engineering, Inc

Administrative Coordinator

Baltimore, MD, USA

RMF Engineering is an innovative, top-ranked, national engineering firm that specializes in providing design and engineering services for all aspects of building and utility infrastructure construction. RMF offers a balanced benefits package that centers on a stable and professional working environment which includes above standard health and dental insurance, paid holidays, paid vacation, and 401K plan. Description: RMF Engineering, a National Engineering firm, is currently seeking an Administrative Coordinator to work in tandem with technical staff for various engineering projects in higher education, healthcare, and government markets across the country. A successful Administrative Coordinator will be an independent thinker with strong organizational skills to manage a diverse set of tasks and priorities; establish a reliable, consistent workflow for ongoing programs; proactively take initiative; and anticipate needs. This candidate will interface with internal team members and external clients. Strong interpersonal skills are required. The Administrative Coordinator will be responsible for, but not limited to, the following tasks: Support the activities of the Project Manager by helping to manage daily tasks and overall workflow. Ensure that projects are moving smoothly and on time. Document control, ensuring materials and information are organized and ready Client relations: establish rapport and maintain open and regular communication with the client and/or subcontractors. Assist with development and execution of internal and external presentations and reports including graphics and data visualization. Assist with reporting. Work with internal support services (Accounting, Marketing, Construction Administration Services) to complete project contracts, invoices, materials, etc. Assist with the management of sub-consultants. Assist in coordinating, setting up, and cleaning up of office events Creating documents in MS Word both with and without Styles Creating presentations in MS PowerPoint Updating specifications and proposals Manipulating existing PDF's, including extracting pages as well as combining multiple file formats into PDFs Backup Receptionist - Greet visitors, receive and screen telephone calls and route appropriately General Administrative support for Engineering projects Performs related duties as assigned by Corporate Management/Project Manager(s) Work in a high demand project-oriented engineering environment (Salary Range: $60,000 - $67,000 annually. RMF considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.) Requirements Minimum of 4 years of business office administration or construction administration experience. Strong written and verbal communication skills. Ability to present materials in a comprehensive manner to non-technical clients. Strong skillset with Microsoft suite (i.e., Word, Excel, PowerPoint) Attention to detail. Strong organizational skills. A desire to learn about RMF’s engineering approaches. Benefits We offer a stable and professional working environment with competitive salary, excellent employee benefits, which include health and dental insurance, paid holidays, paid vacation, and 401K plan. We are an equal opportunity employer and take pride in the diversity and dedication of our staff.

$60,000-67,000

RMF Engineering, Inc

Administrative Coordinator

Baltimore, MD, USA

RMF Engineering is an innovative, top-ranked, national engineering firm that specializes in providing design and engineering services for all aspects of building and utility infrastructure construction. RMF offers a balanced benefits package that centers on a stable and professional working environment which includes above standard health and dental insurance, paid holidays, paid vacation, and 401K plan. Description: RMF Engineering, a National Engineering firm, is currently seeking an Administrative Coordinator to work in tandem with technical staff for various engineering projects in higher education, healthcare, and government markets across the country. A successful Administrative Coordinator will be an independent thinker with strong organizational skills to manage a diverse set of tasks and priorities; establish a reliable, consistent workflow for ongoing programs; proactively take initiative; and anticipate needs. This candidate will interface with internal team members and external clients. Strong interpersonal skills are required. The Administrative Coordinator will be responsible for, but not limited to, the following tasks: Support the activities of the Project Manager by helping to manage daily tasks and overall workflow. Ensure that projects are moving smoothly and on time. Document control, ensuring materials and information are organized and ready Client relations: establish rapport and maintain open and regular communication with the client and/or subcontractors. Assist with development and execution of internal and external presentations and reports including graphics and data visualization. Assist with reporting. Work with internal support services (Accounting, Marketing, Construction Administration Services) to complete project contracts, invoices, materials, etc. Assist with the management of sub-consultants. Assist in coordinating, setting up, and cleaning up of office events Creating documents in MS Word both with and without Styles Creating presentations in MS PowerPoint Updating specifications and proposals Manipulating existing PDF's, including extracting pages as well as combining multiple file formats into PDFs Backup Receptionist - Greet visitors, receive and screen telephone calls and route appropriately General Administrative support for Engineering projects Performs related duties as assigned by Corporate Management/Project Manager(s) Work in a high demand project-oriented engineering environment (Salary Range: $60,000 - $67,000 annually. RMF considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.) Requirements Minimum of 4 years of business office administration or construction administration experience. Strong written and verbal communication skills. Ability to present materials in a comprehensive manner to non-technical clients. Strong skillset with Microsoft suite (i.e., Word, Excel, PowerPoint) Attention to detail. Strong organizational skills. A desire to learn about RMF’s engineering approaches. Benefits We offer a stable and professional working environment with competitive salary, excellent employee benefits, which include health and dental insurance, paid holidays, paid vacation, and 401K plan. We are an equal opportunity employer and take pride in the diversity and dedication of our staff.

$60,000-67,000

Office Manager/Accounting Assistant

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