United States Office Management Job Listings

Coastline Equity

Office Manager

Gardena, CA, USA

The Office Manager at Coastline Equity serves as the central hub for all administrative, operational, and cultural functions across the company. This is not a front-desk or single-location role it is a multi-dimensional leadership position responsible for ensuring consistent, high-quality office operations, administrative processes, onboarding processes, insurance compliance, vendor coordination, and cross-functional support company-wide. You will be accountable for supporting all departments through administrative excellence, keeping operations running efficiently across multiple offices, teams, and systems. This role requires a proactive, resourceful individual with a deep sense of ownership, a sharp eye for detail, and a strong alignment with Coastline Equity’s core values: Customer First, Growth Mindset, and Equity for All. Pay rate: $20 - $25 based on experience 1. Company-Wide Office & Administrative Operations Oversee daily operational needs across all Coastline Equity offices, with a home base in Gardena, CA. Serve as the central point of contact for all office systems, supply management, logistics, vendor communication, and physical environment maintenance across the business. Maintain company-wide standard operating procedures (SOPs) for administrative functions, office operations, and workplace protocols. Ensure consistent standards for cleanliness, organization, seasonal presentation, and resource accessibility in all workspaces. 2. HR Onboarding & Culture Support Lead onboarding logistics across the business: equipment setup, desk assignments, access credentials, welcome kits, and internal announcements. Coordinate all internal communications around new hires, celebrations, milestones, and culture programming. Manage the execution of newsletters, team events, and recognition programs across departments and office locations. Ensure a cohesive workplace experience that reflects Coastline Equity’s identity and values. 3. Insurance, Compliance & Vendor Support Own the tracking and verification of vendor, tenant, and property insurance certificates across Coastline’s portfolio. Communicate requirements, manage renewal schedules, and address discrepancies to ensure compliance. Maintain a centralized, organized insurance database, accessible for audits and operations team reference. Coordinate directly with property management and operations to resolve insurance-related tasks and enforce standards. 4. Financial & Administrative Process Oversight Oversee the intake and accurate processing of all company mail, invoices, credits, and bills for entry into AppFolio. Assist with tenant communications and financial support around payments, delinquencies, or reconciliations. Ensure timely delivery of reports and accurate documentation management. Handle operational errands including mail runs, bank deposits, and office logistics as needed. 5. Technology, Systems & Infrastructure Coordination Manage relationships with building management, IT service providers, security vendors, internet/phone vendors, and office supply contractors across offices. Maintain functionality and consistency of all operational technology: printers, phones, copiers, scanners, security systems, and internet. Ensure that all internal office systems support team efficiency and uptime. Skills & Competencies Advanced-Level Organization: Ability to manage and standardize administrative systems across a growing company. Operational Leadership: A proactive approach to identifying process gaps, solving problems, and building systems. Cross-Functional Communication: Ability to professionally engage with executives, staff, vendors, and tenants across roles and departments. Tech Proficiency: Comfortable with software such as AppFolio, Microsoft Office, QuickBooks, and learning/implementing new tech tools. Detail-Oriented Execution: Impeccable attention to task accuracy, document quality, and timely follow-through. People-First Mindset: Approaches internal support and onboarding with hospitality, empathy, and care. Adaptability: Thrives in dynamic environments, can pivot quickly, and handles competing priorities with confidence. Core Values Alignment: Equity for All: Promotes fairness, inclusivity, and dignity in all interactions. Customer First: Approaches every situation with a service mindset and long-term relationship focus. Growth & Innovation: Actively seeks new ideas, feedback, and continuous learning opportunities—especially in the use of emerging technologies like AI to improve service delivery and team performance. Requirements Required Qualifications 2+ years of administrative, operations, or office management experience across multiple teams or departments. Proficiency in Microsoft Office Suite, QuickBooks, and AppFolio (or similar systems). Valid CA Driver’s License and reliable transportation for offsite office support. Ability to sit, stand, move, lift, and perform typical office-related physical functions. Preferred Qualifications: Experience supporting real estate, property management, or multi-location businesses. Familiarity with insurance documentation, AP processes, and facilities coordination. Experience leading onboarding processes or managing internal culture and recognition programs. What we are looking for: We’re looking for a systems thinker with a heart for service—someone who thrives on making things work smoothly behind the scenes, who can hold the operational fabric of a company together, and who cares about people as much as processes. You will do well in this role if you: Think three steps ahead and proactively solve problems before they escalate. Are energized by checklists, deadlines, and well-run systems. Are comfortable supporting executives while managing everyday details. Want to make a meaningful impact across teams and functions. Why join Coastline Equity? We don’t just manage buildings, we build equitable communities, deliver unmatched service, and empower our team to lead with innovation and integrity. At Coastline Equity, you’ll be part of a company that encourages bold thinking, supports ongoing development, and ensures every team member has a voice and a path to grow. Benefits Training & Development Medical, dental, and vision insurance Life Insurance PTO Holidays

$20-25

Office Manager/Accounting Assistant63393551430915121

LandCare

Office Manager/Accounting Assistant

Portland, OR, USA

Branch Administrators at LandCare are responsible for all administrative functions within the branch, including providing support to the Branch Manager and operational teams to ensure proper procedures are being followed. Areas of responsibility include process management, accounts receivable, accounts payable, payroll review, new hire onboarding, and general administration. The Branch Administrator is the main point of contact for the branch. Requirements Process Management Understand and manage administrative processes executed in LandCare’s operations management software Lead weekly review of job reports in team meeting to ensure accurate job costing and work ticket management Provide initial and ongoing training and support of systems to production team members Lead branch through month-end close process, meeting deadlines and ensuring accuracy of transactions Accounts Payable, Billing and Payroll Generate accurate invoices according to schedule and present to customers in a timely manner Review invoices requiring additional assistance with branch team during weekly meeting, identifying action plans and follow-up Create purchase orders, manage receipts and vendor bills to ensure accurate and timely payment Review branch payroll for accuracy of hours and employee signatures on timesheets – submit for processing when complete Process new hires into HRIS system General Administration Answer phones, collect mail, and manage office supplies/equipment Maintain personnel files and complete uniform requests Other administrative tasks as necessary Benefits Besides the great team environment and the ability to work outside, we also have a strong benefits package for our team members: Competitive base salary Team based profit sharing program 401K for all employees with 3.5% company match Medical, dental, and vision coverage Paid Time Off Policy + 9 corporate holidays Formal training and development program This opportunity has a base range that represents a full-time annual salary of $70,000-80,0000 (commensurate with experience).

$70,000-800,000

Fun Town RV

Office Coordinator

Grand Rapids, MI, USA

Founded in 2010, Fun Town RV (FTRV) has grown into Texas’s largest RV chain, operating 36 locations and planning to expand. We provide excellent customer service and offer top RV brands for less, backed by a rigorous 100+ point inspection process on every RV we sell. At Fun Town RV, we prioritize hiring candidates who are honest, accountable, positive, and passionate about exceeding expectations. If you're seeking a dynamic career with growth potential and competitive earning opportunities, we encourage you to apply! Fun Town RV is currently seeking a reliable and detail-oriented Office Coordinator with a passion for supporting customers and team members. This role is critical in maintaining smooth administrative operations at the dealership and will be responsible for a wide range of clerical, financial, and organizational duties. The ideal candidate thrives in a fast-paced environment and demonstrates strong organizational and communication skills. Key Responsibilities: Administrative & Office Operations Manage all aspects of RV deal postings, including reviewing system entries, verifying documentation against checklists, and printing commission reports. Maintain regular communication with the Corporate Office and Accounting Departments to ensure store accounts and records are up to date. Perform daily bookkeeping duties, including updating the accounting system, maintaining petty cash logs, and reconciling payables and credit card reports. Handle all aspects of cash management, ensuring accuracy and compliance. Submit and track payoff checks sent to lenders, and follow up on trade titles and new inventory logging. Human Resources & Staff Support Act as a liaison between employees and the HR department. Oversee and submit all required new hire documentation for your location. Assist with compliance audits and documentation. Maintain employee files in accordance with company policies. Sales & Registration Coordination Submit warranty registrations for new units and process rebates when applicable. Complete title and registration paperwork and submit tax payments for sold units. Ensure timely follow-up and communication with applicable agencies and internal departments. Customer Service & Office Management Oversee reception area operations, including coverage scheduling and serving as backup when needed. Order office supplies and maintain proper inventory levels. Provide high-level administrative support to leadership as required. Ensure daily operations run efficiently and professionally. Requirements High School Diploma or equivalent required. Prior customer service or office coordination experience preferred. Strong computer proficiency, especially in Microsoft Office and data entry systems. Excellent written and verbal communication skills. Ability to manage high volumes of data with accuracy and attention to detail. Strong time management and organizational skills. Ability to work independently as well as collaboratively in a team environment. Physical Requirements: Ability to sit for prolonged periods while using a computer and other office equipment. Manual dexterity for tasks involving typing, filing, and handling small objects. Occasionally lift or carry items up to 25 lbs (such as office supplies, files, or documents). Ability to bend, reach, and move within the office environment throughout the workday. Maintain focus and attention to detail in a fast-paced, busy setting. Benefits Competitive salary and performance-based bonuses Health, dental, and vision insurance 401(k) with company match Paid time off and holidays Christmas Savings Plan Opportunities for professional development and career advancement Join Our Growing Team! At Fun Town RV, we value our employees and provide opportunities for career advancement in an exciting, fast-growing industry. If you’re ready to be part of a company that values hard work and dedication, apply today! Fun Town RV is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Applicants must be authorized to work in the U.S. Drug screening, driving record, and background checks may be conducted prior to and during employment.

Negotiable Salary

Administrative Coordinator63392084633217123

RMF Engineering, Inc

Administrative Coordinator

Baltimore, MD, USA

RMF Engineering is an innovative, top-ranked, national engineering firm that specializes in providing design and engineering services for all aspects of building and utility infrastructure construction. RMF offers a balanced benefits package that centers on a stable and professional working environment which includes above standard health and dental insurance, paid holidays, paid vacation, and 401K plan. Description: RMF Engineering, a National Engineering firm, is currently seeking an Administrative Coordinator to work in tandem with technical staff for various engineering projects in higher education, healthcare, and government markets across the country. A successful Administrative Coordinator will be an independent thinker with strong organizational skills to manage a diverse set of tasks and priorities; establish a reliable, consistent workflow for ongoing programs; proactively take initiative; and anticipate needs. This candidate will interface with internal team members and external clients. Strong interpersonal skills are required. The Administrative Coordinator will be responsible for, but not limited to, the following tasks: Support the activities of the Project Manager by helping to manage daily tasks and overall workflow. Ensure that projects are moving smoothly and on time. Document control, ensuring materials and information are organized and ready Client relations: establish rapport and maintain open and regular communication with the client and/or subcontractors. Assist with development and execution of internal and external presentations and reports including graphics and data visualization. Assist with reporting. Work with internal support services (Accounting, Marketing, Construction Administration Services) to complete project contracts, invoices, materials, etc. Assist with the management of sub-consultants. Assist in coordinating, setting up, and cleaning up of office events Creating documents in MS Word both with and without Styles Creating presentations in MS PowerPoint Updating specifications and proposals Manipulating existing PDF's, including extracting pages as well as combining multiple file formats into PDFs Backup Receptionist - Greet visitors, receive and screen telephone calls and route appropriately General Administrative support for Engineering projects Performs related duties as assigned by Corporate Management/Project Manager(s) Work in a high demand project-oriented engineering environment (Salary Range: $60,000 - $67,000 annually. RMF considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.) Requirements Minimum of 4 years of business office administration or construction administration experience. Strong written and verbal communication skills. Ability to present materials in a comprehensive manner to non-technical clients. Strong skillset with Microsoft suite (i.e., Word, Excel, PowerPoint) Attention to detail. Strong organizational skills. A desire to learn about RMF’s engineering approaches. Benefits We offer a stable and professional working environment with competitive salary, excellent employee benefits, which include health and dental insurance, paid holidays, paid vacation, and 401K plan. We are an equal opportunity employer and take pride in the diversity and dedication of our staff.

$60,000-67,000

Administrative Coordinator/Recruiter63392078067969124

G.Z.Q.S.O.

Administrative Coordinator/Recruiter

Sterling Heights, MI, USA

Job Title: Recruiting Coordinator Industry: Manufacturing Location: Sterling Heights, MI Shift: First shift (10 a.m – 6:30 p.m. What Makes This Awesome! · Family-owned small business where employees come first · Monday thru Friday hours · We are new, just opened in 2017 and we want to GROW!!! But we can only do that with the right people. Candidates will find, screen, and attract applicants for open positions. Recruiters own the entire talent acquisition process from end-to-end. This can include advertising the job opening, reviewing resumes, interviewing candidates and working with hiring managers to find the right fit. Salaried Recruiters can grow into managers, managers into senior leadership roles. · Work Hard Play Hard Mentality · Paid work outings such as (Tiki Boat/Peddle Car/Total Sports/ and much more!) · Constant contests that with awesome awards (tickets, trips, extra vacation) · Many ways to earn extra cash outside your salary Individuals with industry experience in either manufacturing, retail, restaurant or staffing working as production associates, waitress, bartender, shift supervisors, managers or retail associates, we want to talk to you!!! The following skills are preferred: *Outgoing, friendly, and confident personality *Strong work ethic and a desire to succeed *Thrives in a fast-paced environment *Competitive yet comfortable working in a team environment *Entrepreneurial spirit and professionally motivated Does the following describe you? · Are you a self -starter? Staffing is a fast-paced environment and to be successful you must be great at prioritizing your time. · Do you enjoy building relationships with others? Requirements Responsibilities: · Review high volume of resumes daily · Answer a high level of inbound calls · Schedule interviews · Conduct new hire orientations · Ensure all pre-employment paperwork is completed · Ensure all employees have proper safety equipment · Ensure all employee files are accurate · Answer employee questions regarding payroll or information about their role Qualifications: · Preferred experience in retail, food, customer service, client service, manufacturing · Work history as a retail associate, customer service associate, supervisor, manager, waitress, or bartender - Team player with a positive attitude

Negotiable Salary

Fun Town RV

Office Manager

Jackson, MI, USA

Founded in 2010, Fun Town RV (FTRV) has grown into Texas’s largest RV chain, operating 36 locations and planning to expand. We provide excellent customer service and offer top RV brands for less, backed by a rigorous 100+ point inspection process on every RV we sell. At Fun Town RV, we prioritize hiring candidates who are honest, accountable, positive, and passionate about exceeding expectations. If you're seeking a dynamic career with growth potential and competitive earning opportunities, we encourage you to apply! Overview: The Office Manager is responsible for managing daily office operations and supporting administrative, HR, and dealership activities. This role ensures efficiency, compliance, and smooth internal communications while providing high-level support to various departments and leadership Key Responsibilities Administrative Operations Handle general administrative duties including clerical support and recordkeeping. Order office supplies and manage office inventory. Oversee the reception area; manage receptionist schedules and provide coverage as needed. Human Resources & Employee Support Act as a liaison between employees and Human Resources. Conduct applicant phone screens and schedule interviews. Facilitate New Hire and Benefits Orientations. Oversee submission and accuracy of all new hire documentation and injury/accident reports. Ensure timely approval and submission of employee timecards. Submit Corrective Action documents and ensure complete documentation. Accounting & Bookkeeping Perform bookkeeping duties, update the accounting system, and maintain petty cash logs. Manage accounts payable and maintain credit card tracking spreadsheets. Handle cash management, deal posting, and scan all payoff documents to the appropriate parties. Deal Processing & Compliance Oversee all RV deal postings; verify deal accuracy and print commission reports. Maintain records of trade titles and ensure new unit logging. Process external incentives (spiffs) and communicate required documentation. Support compliance efforts by collaborating with auditors and site leadership. Other Responsibilities Support dealership leadership with all administrative, HR, and compliance-related tasks. Assist in handling miscellaneous duties as assigned by leadership. Requirements High school diploma or equivalent required. 2+ years of administrative or office management experience preferred. Strong knowledge of office procedures, recordkeeping, and general administration. Excellent customer service and interpersonal communication skills. Proficiency with Microsoft Office Suite, Google Workspace, and the ability to learn new systems. Strong typing skills (minimum 50 WPM). High attention to detail, organization, and sequencing of tasks. Effective time management and ability to work under pressure in a fast-paced environment. Supervisory Responsibilities This position does not directly supervise any employees. May provide informal guidance or support to reception and administrative staff. Physical Requirements Prolonged periods of sitting at a desk and working on a computer. Periods of standing and walking, especially during training or events. Must be able to lift up to 15 pounds occasionally. Benefits Competitive salary based on experience. Health, dental, and vision insurance. Christmas Savings Plan 401(k) with company match. Paid time off and holidays. Join Our Growing Team! At Fun Town RV, we value our employees and provide opportunities for career advancement in an exciting, fast-growing industry. If you’re ready to be part of a company that values hard work and dedication, apply today! Fun Town RV is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Applicants must be authorized to work in the U.S. Drug screening, driving record, and background checks may be conducted prior to and during employment.

Negotiable Salary

Administrative Specialist63392070378113126

Radias Health

Administrative Specialist

St Paul, MN, USA

***The expected salary range for this position is based on several factors including market, funding, candidates experience level, skills, training, and related knowledge. Our ranges are developed and published as good faith estimates for the position.*** Starting Salary Range: $20.00-$25.00 per hour depending on qualifications and experience RADIAS Health is hiring an Administrative Specialist to provide administrative support to the staff on the Outpatient and DBT Clinic, and Compass Case Management teams at RADIAS Health. These teams provide mental health services to clients with severe and persistent mental illness and substance use disorders throughout the state of Minnesota. The Administrative Specialist is an integral part of the team and is responsible for the overall organization and management of the office and administrative activities such as: maintaining files, documentation of records and electronic record keeping systems, scanning, insurance tracking eligibility, performing audits, generating reports, and, billing for client services. This position works with a diverse group of external and internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diversified workload. Hours: Monday - Friday 8:00 am - 4:00 pm or 9 am - 5 pm **This position is hybrid, and works one week per month and the 1st and 3rd Thursday of each month at the office, other days are work from home** Location: 166 4th St E, Saint Paul, MN 555101 Duties and Responsibilities Primary duties include working knowledge of current Electronic Health Record (EHR). Verify client's insurance and maintain eligibility for OPC/DBT and Compass Program. Maintain accurate client records involving data entry, opening/closing of client episodes, update and close treatment plans, update contact information, assess/review documentation for accuracy, and scanning/attaching documents. Process medical records requests as appropriate. Prepare, export, analyze, and provide reports as needed by program supervisors and staff. Job share check preparation/ACH transfer for the Rep Payee program. Assist Associate Clinical Director(s) in management of "Float" schedule and assignments. Provide coverage as needed to the Front Desk Coordinator position. Pickup, prepare, and drop off company mail. Serve as a member of the RADIAS Health Safety Committee. OPC/DBT Clinics Schedule new client intakes and track required intake documents. Provide oversight and support for OPC therapist and psychiatrist schedules and waitlists. Coordination of services between OPC and client's treatment team. Attend monthly consultation with OPC Director and team meetings. Manage all OPC calls and emails, including triage for nursing and psychiatrist inquiries. Maintain client rosters for all OPC and DBT therapy groups. Train and support Front Desk Coordinators on relevant OPC procedures. Report MHIS required data via the MN-ITS. Respond to RADIAS Health Website inquiries pertaining to OPC/DBT clinic. Monitor Float Nurse line. RN Program Attend and create new client profiles in a timely manner Assist with new client referral and intake process. Provide oversight and support for Compass therapist and psychiatrist schedules. Attend weekly consultation and team meetings. Train and support Front Desk Coordinators on relevant Compass procedures. Requirements High School diploma or equivalent. Proficient with Microsoft Office 365 Prior administrative experience Excellent organizational skills and attention to detail. Benefits 4 weeks accrued PTO first year of employment 12 paid holidays Medical, dental, vision, life insurance Health Saving Accounts (HSA) + employer contribution and Flexible Saving Accounts (FSA) Tuition reimbursement and Student Loan Repayment Assistance Dependent Care Account (DCA) + employer contribution Reimbursement for professional licensure fees Routine supervision from a Mental Health Professional, with access to licensure supervision opportunities 403b retirement plan with an employer percentage match Employer paid short-term and long-term disability insurance Bereavement and paid parental leave Employee Assistance Program (EAP) Wellness program to support employee overall health and well-being Variety of discounts through ADP LifeSmart Pet insurance Mileage reimbursement Casual dress code RADIAS Health is proud to be a LGBTQIA+, anti-racist, all-inclusive, and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as protected veteran, status as a qualified individual with a disability, or any other protected class status. RADIAS Health is committed to pay transparency and equity, providing all employees and applicants with access to starting salary.

$20-25

Radias Health

Team Coordinator

St Paul, MN, USA

***The expected pay range for this position is based on several factors including market, funding, candidates experience level, skills, training, and related knowledge. Our ranges are developed and published as good faith estimates for the position.*** Starting Pay Range: $20 - $24 per hour RADIAS Health is seeking a Team Coordinator to support the Assertive Community Treatment (ACT) team. In addition to answering phone calls, typing, filing, and scheduling, this person performs duties such as financial record keeping, coordinating of conferences, obtaining office supplies, coordinating direct mailings, and working on special projects. The Team Coordinator interacts with a diverse group of external as well as internal contacts at all levels of the organization. Independant judgement and critical thinking skills are required for planning, prioritizing, organizing a diversified workload, and recommending changes in office practices or procedures. Hours: Monday - Friday 8:00 am - 4:00 pm The position works fully onsite at either the ReEntry ACT team office or Ramsey County ACT team office. ReEntry ACT Team location: 2515 Wabash Ave, Suite 200, Saint Paul, MN 55414 Ramsey County ACT Team location: 166 4th St E, Saint Paul, MN 55101 Duties and Responsibilities: Prepare team documentation reports and maintain all informational databases regularly. Collect necessary data and prepare quarterly, biannual, yearly and output/outcome reports as required for county and state. Answer telephone and attend to client and staff issues in a timely and courteous manner. Assist team lead with managing scheduling of clients’ appointments and treatment plan meetings with team and prescriber. Track client data and update spreadsheets and electronic healthcare record regularly. Review client charts regularly for completeness and accuracy. Inform and consult with staff for the proper management of clinical documentation, court paperwork and insurance verifications. Prepare requests for medical records and client authorizations and maintain log of requests and records received. Design and maintain forms and spreadsheets. Promptly complete scanning and uploading into the client electronic chart. Sort, distribute and prepare mail and faxes to staff and/or upload to client chart. Coordinate ordering and maintain supplies and equipment with supervisor approval. Schedule and coordinate client transportation needs. Operate and coordinate the computer and management information systems for the program. Actively participate in team meeting in collaboration with the team leader. Participate as a member of the Safety Committee. Facilitate organization and clear communication of team needs. Requirements High school diploma or equivalent. Knowledge of office management with good clerical and organizational skills. Familiar with Microsoft Windows and Office programs. Excellent clerical and organizational skills. Experience with electronic health record preferred. Benefits 4 weeks accrued PTO first year of employment 12 paid holidays Medical, dental, vision, life insurance Health Saving Accounts (HSA) + employer contribution and Flexible Saving Accounts (FSA) Tuition reimbursement and Student Loan Repayment Assistance Dependent Care Account (DCA) + employer contribution Reimbursement for professional licensure fees Routine supervision from a Mental Health Professional, with access to licensure supervision opportunities 403b retirement plan with an employer percentage match Employer paid short-term and long-term disability insurance Bereavement and paid parental leave Employee Assistance Program (EAP) Wellness program to support employee overall health and well-being Variety of discounts through ADP LifeSmart Pet insurance Mileage reimbursement Casual dress code RADIAS Health is proud to be a LGBTQIA+, anti-racist, all-inclusive, and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as protected veteran, status as a qualified individual with a disability, or any other protected class status. RADIAS Health is committed to pay transparency and equity, providing all employees and applicants with access to starting salary. #MidT

$20-24

Empatica

Office Manager

Boston, MA, USA

Empatica Empatica is a full-stack digital healthcare company and a pioneer in digital biomarker development and continuous patient monitoring driven by AI. Our platform consists of medical-grade smartwatches, software, and physiological and behavioural digital biomarkers. Together they enable the continuous remote monitoring of human health across a range of conditions, through clinical-quality digital measurements. If you are looking to join a fast-paced growth environment and do meaningful work that can make a true impact in the world, then keep reading. About the role As Office Manager you will be involved in: Organization of our office operations and procedures, including the collection of mail outside the office Management of vendors, service providers, office equipment, and office leases Assist in logistics activities Warehouse and inventory management Shipments from/to the office (when needed) Medical device RMA checks Repack/inspection activities on medical devices Manage meeting schedules and appointments within the office Plan in-house or off-site activities, like visitors, parties, celebrations, and conferences Address employees’ queries regarding office management topics (e.g. stationery, hardware, and travel arrangements) Collaborate with the Milan, Italy HQ Office Management and People & Culture teams to revise and enforce company policies related to employees and office operations, oversee the onboarding process for new hires, and execute strategies to build and maintain Empatica's culture Oversee institutional email accounts and support accounting activities Assist in marketing activities, including: Monitoring marketing inventor Overseeing material shipments for events Supporting the setup and breakdown of events held in the Boston area, potentially including weekends or events located within driving distance Assist in carrying out any renovations or alterations necessary for the office Be responsible for ordering office supplies, including stationery and weekly snacks Work together with the building manager on concerns pertaining to the office and make sure that the office meets all necessary standards Establish a system for organizing and managing paperwork, supplies, and equipment Requirements You are the ideal person for this job if you: Have a minimum of 2-3 years of work experience in a relevant Administrative, Team Support, or Office Management role Have organizational skills and high attention to detail Have resilience a get-things-done attitude and an innate desire to do a great work Have great people skills Have the ability to maintain confidentiality Are comfortable with new online tools and databases Are able to remain focused under pressure and work under tight deadlines with a “Startup attitude” Have a passion for Empatica’s products and mission Have strong desire to grow and learn Life at Empatica You will join a fast-growing, international, and diverse team of 110+ talented people who care passionately about what we do and the difference we are making in the world. You’ll get the opportunity to work directly with colleagues across all levels of the organization, no matter their seniority, and learn from the people that built the business and our products. If you jump on board, we can guarantee it won't be an easy ride, but it will be one of the most rewarding experiences in your career, one that will allow you to learn a lot, have true ownership of your work, and test your whole skillset on multiple projects which are helping thousands of people worldwide. Read our blog post and find out some reasons why we love working at Empatica. Inclusion & Diversity At Empatica we embrace diversity and inclusion. We have colleagues from 30 different countries, while over 50% of our team is women (double the tech average!). We believe this makes Empatica a more exciting and stimulating place to work, and brings different points of view to the table while fostering a spirit of communication, collaboration, and care, where everyone’s opinion and thoughts matter. Benefits 🧠 Multiple opportunities to be challenged and step up your career in a fast-growth company in one of the hottest areas of tech 💰 Competitive salary 📈 Employee stock options - we want everyone who joins us to own part of the company and our success 🏖️ We have offices in Milan City Center and Downtown Boston. And every summer, we hold an amazing beach retreat in Sardinia, Italy 🏥 Health Insurance 🏋️‍♀️ Wellhub membership with access to gyms, online classes, personal training sessions, and nutrition plans 😌 Membership for mental health and wellness platforms 🥗 Free healthy lunch every day 🤓 Free Kindle and books 🕰️ Flexible working hours 👀 Much more…

Negotiable Salary

ZEMLOCK LLC

Scheduling Supervisor

Sulligent, AL 35586, USA

Job description Job Description: We are a company that is active in the design, production and distribution of a full range of lift truck attachments and industrial material handling equipment for the U.S. market. The latest production methods and technology together with personnel expertise allow us to adapt to the most various and demanding customer requirements. Our commitment to always provide the most suitable product and handling solutions for our customers over the years has resulted in close cooperation with all the main fork lift truck manufacturers. We supplies a wide range of products including integral and hook-on side shifters, fork positioners, paper roll clamps, bale clamps, carton clamps, push pulls, multi-pallet handlers, rotators and forks. The Scheduling Supervisor is tasked with ensuring that inventory is supplied to production efficiently and cost-effectively, and minimizing warehouse space usage. This role aims to maintain high inventory accuracy, reducing carrying costs and obsolescence, and improving direct labor effectiveness. The Scheduling Supervisor manages the stores and receiving department, directing and controlling material handling, storage, disbursement of inventory, and receiving of manufactured and purchased parts. Additionally, this role is responsible for record accuracy, off-site storage, and FTZ management, while establishing a role in a Kanban environment. Key Accountabilities: Supervise receiving, inventory storage, and disbursement of all inventory to off-line RIP locations by setting priorities and directing MCA activities Supervise the efforts of the Greenville Plant by providing direction in FTZ compliance efforts Train employees in procedures and policies relating to inventory control and accuracy through personal and group training, job rotation, and employee meetings Maintain and establish stores locations, including rack locations, POU locations, DFT, and adherence to ISO 9001 compliance relating to inventory preservation and control, including FIFO techniques Establish departmental budgets, minimize warehouse requirements, manage overtime, and institute policies and procedures in stores to increase efficiencies Assist in physical inventory taking by supplying manpower requirements and providing direct and indirect supervision Production planning and control, cycle counting, inventory control, just-in-time policies, receiving procedures, material flow, material handling, stock levels, location systems, BOM structures, inventory transactions, and planning Minimum Qualifications: Bachelor’s degree in management or related discipline required 5+ years of experience in manufacturing situations and inventory management required 3+ years of supervisory experience in manufacturing, including production and inventory control, or a combination of experience and education Strong leadership skills and the ability to interact with people at all levels, convincing them of the importance of inventory accuracy Additional Information: The person selected for this position would be in line to grow with the company and potentially become the next Materials Manager. This position will have 4 direct reports. A background in shipping, receiving, and supply chain is highly desirable. Understanding of scheduling, supply chain, and manufacturing is required. Lean Manufacturing and KANBAN knowledge is desirable. Salary range: $85,000 – $95,000. Job Type: Full-time Pay: $85,000.00 - $95,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule: 10 hour shift 8 hour shift Day shift Monday to Friday Overtime Ability to Commute: Sulligent, AL 35586 (Required) Ability to Relocate: Sulligent, AL 35586: Relocate before starting work (Required) Work Location: In person

$85,000-95,000

Operations Coordinator - DIVVY633920302524171210

Shift Transit

Operations Coordinator - DIVVY

Chicago, IL, USA

We are seeking an experienced and dynamic Operations Coordinator to help support various aspects of our organization. The ideal candidate will possess exceptional people management skills, client management experience, and a passion for efficient operations. This role involves hands-on management, data-driven decision-making, stakeholder management, and project management. Shift Transit is North America's leading operator of urban bicycle and scooter share programs and is proud to be the operation partner for DIVVY, Chicagoland's bike-share system across Chicago and Evanston. Shift Transit is proud of the diversity of our team members. We provide equal opportunities to all qualified individuals regardless of race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran status, genetic information, or disability. Key Responsibilities: Client & Stakeholder Management: be Shift Transit’s primary liaison to external clients and city partners for operational planning on particular projects Project Management & Organization: Ability to manage multiple responsibilities at once and coordinate operational and project planning with multiple stakeholders Inventory/Warehouse Management: Oversee inventory processes, ensuring accurate stock levels and efficient warehouse operations. Team Management: Lead, coach, and provide constructive feedback to a team of technicians and field staff. Foster a collaborative and motivated team culture. Tool Competency: Demonstrate proficiency with various tools, including power tools, to support team operations. Data & Technological Proficiency: Ability to use tools like Excel and Google Sheets Scheduling: Create and manage team schedules Requirements Ability to lift up to 75 lbs. Valid driver’s license. Ability to be on your feet for extended periods. Ability to pass a background check. Ability to work occasional weekends and nights Preferred Qualifications: Experience managing a unionized workforce. Forklift certification. Benefits Competitive salary. Comprehensive health, dental, and vision insurance. Paid time off and opportunities for professional growth. Join us in this exciting opportunity to lead a talented team and make a tangible impact on our operations. If you meet the qualifications and have the passion to excel in a fast-paced environment, we encourage you to apply. Salary Range: $50,000 - $70,000

$50,000-70,000

Fun Town RV

Office Coordinator

Corsicana, TX, USA

Founded in 2010, Fun Town RV (FTRV) has grown into Texas’s largest RV chain, operating 36 locations and planning to expand. We provide excellent customer service and offer top RV brands for less, backed by a rigorous 100+ point inspection process on every RV we sell. At Fun Town RV, we prioritize hiring candidates who are honest, accountable, positive, and passionate about exceeding expectations. If you're seeking a dynamic career with growth potential and competitive earning opportunities, we encourage you to apply! Fun Town RV is currently seeking a reliable and detail-oriented Office Coordinator with a passion for supporting customers and team members. This role is critical in maintaining smooth administrative operations at the dealership and will be responsible for a wide range of clerical, financial, and organizational duties. The ideal candidate thrives in a fast-paced environment and demonstrates strong organizational and communication skills. Key Responsibilities: Administrative & Office Operations Manage all aspects of RV deal postings, including reviewing system entries, verifying documentation against checklists, and printing commission reports. Maintain regular communication with the Corporate Office and Accounting Departments to ensure store accounts and records are up to date. Perform daily bookkeeping duties, including updating the accounting system, maintaining petty cash logs, and reconciling payables and credit card reports. Handle all aspects of cash management, ensuring accuracy and compliance. Submit and track payoff checks sent to lenders, and follow up on trade titles and new inventory logging. Human Resources & Staff Support Act as a liaison between employees and the HR department. Oversee and submit all required new hire documentation for your location. Assist with compliance audits and documentation. Maintain employee files in accordance with company policies. Sales & Registration Coordination Submit warranty registrations for new units and process rebates when applicable. Complete title and registration paperwork and submit tax payments for sold units. Ensure timely follow-up and communication with applicable agencies and internal departments. Customer Service & Office Management Oversee reception area operations, including coverage scheduling and serving as backup when needed. Order office supplies and maintain proper inventory levels. Provide high-level administrative support to leadership as required. Ensure daily operations run efficiently and professionally. Requirements High School Diploma or equivalent required. Prior customer service or office coordination experience preferred. Strong computer proficiency, especially in Microsoft Office and data entry systems. Excellent written and verbal communication skills. Ability to manage high volumes of data with accuracy and attention to detail. Strong time management and organizational skills. Ability to work independently as well as collaboratively in a team environment. Physical Requirements: Ability to sit for prolonged periods while using a computer and other office equipment. Manual dexterity for tasks involving typing, filing, and handling small objects. Occasionally lift or carry items up to 25 lbs (such as office supplies, files, or documents). Ability to bend, reach, and move within the office environment throughout the workday. Maintain focus and attention to detail in a fast-paced, busy setting. Benefits Competitive salary and performance-based bonuses Health, dental, and vision insurance 401(k) with company match Paid time off and holidays Christmas Savings Plan Opportunities for professional development and career advancement Join Our Growing Team! At Fun Town RV, we value our employees and provide opportunities for career advancement in an exciting, fast-growing industry. If you’re ready to be part of a company that values hard work and dedication, apply today! Fun Town RV is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Applicants must be authorized to work in the U.S. Drug screening, driving record, and background checks may be conducted prior to and during employment.

Negotiable Salary