Legal Admin

A national law firm in Hackensack, NJ is seeking a full-time Legal Practice Assistant to join their team. This person will be responsible for supporting associates and paralegals within the areas of Bankruptcy, Corporate, Environmental, Litigation, Real Estate and Tax, Trusts & Estates. Responsibilities: Assist attorneys with pretrial and trial preparations, depositions Knowledge of court rules and procedures Organizing and maintaining files Preparing legal documents and correspondence Proofreading and formatting documents Requirements 3+ years of experience working within law firm environment as a legal assistant Excellent communication and organizational skills. Strong working knowledge of Microsoft Word, Excel and 3E required Knowledge of IManage and PowerPoint a plus. Associate Degree or higher preferred.

Responsibilities: Edit and proofread routine law office correspondence and legal case matters. Transcribe legal documents, correspondence and reports from rough draft, dictation or transcription. Organize and prioritize numerous tasks and complete them under time constraints. Professional and positive interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact. Work with multiple attorneys with minimum supervision. Problem solve, use sound judgment and work well under pressure. Work within deadlines and effectively handle stress. Establish effective working relationships and appropriately interact with others. Requirements Bachelor’s degree (preferred); 5+ years of legal secretarial experience Litigation experience (required); Working knowledge of iManage and Microsoft Office Applications (Word, Excel, PowerPoint, Outlook and etc.) Work independently and thrive as part of a team. Prepares complex documents, correspondence, memoranda and other legal documents under the supervision of an attorney or paralegal. Opens new files and client matters, requests conflict of interest checks, and maintains all client and general files

Responsibilities: Edit and proofread routine law office correspondence and legal case matters. Transcribe legal documents, correspondence and reports from rough draft, dictation or transcription. Organize and prioritize numerous tasks and complete them under time constraints. Professional and positive interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact. Work with multiple attorneys with minimum supervision. Problem solve, use sound judgment and work well under pressure. Work within deadlines and effectively handle stress. Establish effective working relationships and appropriately interact with others. Requirements Bachelor’s degree (preferred); 5+ years of legal secretarial experience Litigation experience (required); Working knowledge of iManage and Microsoft Office Applications (Word, Excel, PowerPoint, Outlook and etc.) Work independently and thrive as part of a team. Prepares complex documents, correspondence, memoranda and other legal documents under the supervision of an attorney or paralegal. Opens new files and client matters, requests conflict of interest checks, and maintains all client and general files

Responsibilities: Transcribes legal briefs, correspondence, letters, minutes of meetings, and confidential memorandum Types a variety of legal documents from rough and oral drafts; relays instructions to other staff and attorneys as directed by the supervisor Assists with travel arrangements, internal correspondence (requisitions, reimbursements, etc.) for attorneys, paralegals Prepares, maintains and confirms daily work calendars and schedule meetings and appointments Reads, sorts and dates incoming mail and ensures outgoing mail is timely delivered; if necessary routes mail to a specific delivery services Processes bills; proofs billing sheets; reviews and edits bills Maintain supervisor’s legal confidential and administrative files Requirements 3+ years of legal assistance experience. Must type a minimum of 70 words per minutes. Comprehensive knowledge of modern legal office practices and procedures. Considerable knowledge of legal documents preparation, legal terminology and court procedures. Comprehensive knowledge of MS office products, Word, Excel, PowerPoint, document production, Adobe Professional, redline comparisons, digital dictation. Considerable knowledge of effective proofreading

Mandarich Law Group, LLP is a leading debt collection law firm with offices located in multiple states. We are currently recruiting for a Legal Admin for our Jackson, MI office. This a full-time, In-office, non-exempt position. Base schedule is Monday thru Friday 8AM to 5PM, in-office. Interested applicants: We require a completed employment applicant and resume. What You'll Do: Provide administrative support to attorneys and legal team, including document preparation, filing, and general office tasks. Manage and organize legal documents, ensuring compliance with regulations and confidentiality standards. Requirements Bachelor’s degree in business administration, Legal Studies, or a related field (preferred). Prior law firm experience-preferred Basic knowledge of civil litigation Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and legal management software (i.e. JST preferred) Benefits Competitive Base Salary Medical, Dental, and Vision coverage; 401K plan with company match PTO Paid Parental Leave Company-paid Life Insurance Short and Long Term Disability Insurance Opportunities for advancement and professional development Salary $18-$20/Hour DOE

Responsibilities: Manage the day-to-day schedules of the attorneys, including but not limited to, managing attorney calendars, coordinating travel arrangements, planning and scheduling meetings, opening and sorting mail, CLE reporting, professional memberships and entering attorneys’ time entries Read and manage emails, print client emails and attachments. Effectively manage projects by meeting deadlines and conducting follow-up as needed. Handles monthly client billing. Reviews billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits. Process various forms such as expense reports, new business forms, check requests and audit letters. Create engagement letters, opens new matters and generates client conflict checks. Assist with meeting planning, coordination and support, including internal and external meetings, booking conference rooms in other offices and arranging catering for lunch/dinner client meetings. Sets up and maintains timekeeper's work files, including daily and regular filing. Indexes and prepares files for off-site storage. Answers telephones and accurately takes and relays messages. Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm. File and maintain electronic documents in iManage. Prepare documents for offsite storage utilizing LegalKey software. Requirements 3+ years of administrative law firm experience required BA/BS degree preferred