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Category:Legal Secretaries

Legal Practice Assistant63393552280579120

Legal Practice Assistant

Hackensack, NJ, USA

A national law firm in Hackensack, NJ is seeking a full-time Legal Practice Assistant to join their team. This person will be responsible for supporting associates and paralegals within the areas of Bankruptcy, Corporate, Environmental, Litigation, Real Estate and Tax, Trusts & Estates. Responsibilities: Assist attorneys with pretrial and trial preparations, depositions Knowledge of court rules and procedures Organizing and maintaining files Preparing legal documents and correspondence Proofreading and formatting documents Requirements 3+ years of experience working within law firm environment as a legal assistant Excellent communication and organizational skills. Strong working knowledge of Microsoft Word, Excel and 3E required Knowledge of IManage and PowerPoint a plus. Associate Degree or higher preferred.

Negotiable Salary

Litigation Legal Secretary (Century City)63393491764995121

Litigation Legal Secretary (Century City)

Los Angeles, CA, USA

Responsibilities: Edit and proofread routine law office correspondence and legal case matters. Transcribe legal documents, correspondence and reports from rough draft, dictation or transcription. Organize and prioritize numerous tasks and complete them under time constraints. Professional and positive interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact. Work with multiple attorneys with minimum supervision. Problem solve, use sound judgment and work well under pressure. Work within deadlines and effectively handle stress. Establish effective working relationships and appropriately interact with others. Requirements Bachelor’s degree (preferred); 5+ years of legal secretarial experience Litigation experience (required); Working knowledge of iManage and Microsoft Office Applications (Word, Excel, PowerPoint, Outlook and etc.) Work independently and thrive as part of a team. Prepares complex documents, correspondence, memoranda and other legal documents under the supervision of an attorney or paralegal. Opens new files and client matters, requests conflict of interest checks, and maintains all client and general files

Negotiable Salary

Legal Secretary (Health Care & Life Sciences)63392060993025122

Legal Secretary (Health Care & Life Sciences)

Washington, DC, USA

Responsibilities: Manage the day-to-day schedules of the attorneys, including but not limited to, managing attorney calendars, coordinating travel arrangements, planning and scheduling meetings, opening and sorting mail, CLE reporting, professional memberships and entering attorneys’ time entries Read and manage emails, print client emails and attachments. Effectively manage projects by meeting deadlines and conducting follow-up as needed. Handles monthly client billing. Reviews billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits. Process various forms such as expense reports, new business forms, check requests and audit letters. Create engagement letters, opens new matters and generates client conflict checks. Assist with meeting planning, coordination and support, including internal and external meetings, booking conference rooms in other offices and arranging catering for lunch/dinner client meetings. Sets up and maintains timekeeper's work files, including daily and regular filing. Indexes and prepares files for off-site storage. Answers telephones and accurately takes and relays messages. Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm. File and maintain electronic documents in iManage. Prepare documents for offsite storage utilizing LegalKey software. Requirements 3+ years of administrative law firm experience required BA/BS degree preferred

Negotiable Salary

Litigation Legal Secretary63392076459523123

Litigation Legal Secretary

Washington, DC, USA

Responsibilities: Edit and proofread routine law office correspondence and legal case matters. Transcribe legal documents, correspondence and reports from rough draft, dictation or transcription. Organize and prioritize numerous tasks and complete them under time constraints. Professional and positive interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact. Work with multiple attorneys with minimum supervision. Problem solve, use sound judgment and work well under pressure. Work within deadlines and effectively handle stress. Establish effective working relationships and appropriately interact with others. Requirements Bachelor’s degree (preferred); 5+ years of legal secretarial experience Litigation experience (required); Working knowledge of iManage and Microsoft Office Applications (Word, Excel, PowerPoint, Outlook and etc.) Work independently and thrive as part of a team. Prepares complex documents, correspondence, memoranda and other legal documents under the supervision of an attorney or paralegal. Opens new files and client matters, requests conflict of interest checks, and maintains all client and general files

Negotiable Salary

Litigation Legal Assistant63392073350915124

Litigation Legal Assistant

Newark, NJ, USA

Responsibilities: Transcribes legal briefs, correspondence, letters, minutes of meetings, and confidential memorandum Types a variety of legal documents from rough and oral drafts; relays instructions to other staff and attorneys as directed by the supervisor Assists with travel arrangements, internal correspondence (requisitions, reimbursements, etc.) for attorneys, paralegals Prepares, maintains and confirms daily work calendars and schedule meetings and appointments Reads, sorts and dates incoming mail and ensures outgoing mail is timely delivered; if necessary routes mail to a specific delivery services Processes bills; proofs billing sheets; reviews and edits bills Maintain supervisor’s legal confidential and administrative files Requirements 3+ years of legal assistance experience. Must type a minimum of 70 words per minutes. Comprehensive knowledge of modern legal office practices and procedures. Considerable knowledge of legal documents preparation, legal terminology and court procedures. Comprehensive knowledge of MS office products, Word, Excel, PowerPoint, document production, Adobe Professional, redline comparisons, digital dictation. Considerable knowledge of effective proofreading

Negotiable Salary

Legal Admin63392069069825125

Mandarich Law Group, LLP

Charlotte, NC, USA

Mandarich Law Group, LLP is a leading debt collection law firm with offices located in multiple states. We are currently recruiting for a Legal Admin for our Charlotte, NC office. This a full-time, In-office, non-exempt position. Base schedule is Monday thru Friday 8AM to 5PM, in-office. Interested applicants: We require a completed employment applicant and resume. What You'll Do: Provide administrative support to attorneys and legal team, including document preparation, filing, and general office tasks. Manage and organize legal documents, ensuring compliance with regulations and confidentiality standards. Requirements Bachelor’s degree in business administration, Legal Studies, or a related field (preferred). Prior law firm experience-preferred Basic knowledge of civil litigation Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and legal management software (i.e. JST preferred) Benefits Competitive Base Salary Medical, Dental, and vision coverage; 401K plan with company match PTO Paid Parental Leave Company-paid Life Insurance Short and Long Term Disability Insurance Opportunities for advancement and professional development Salary $20-$22/Hour DOE

Legal Admin63392065539713126

Mandarich Law Group, LLP

Jackson, MI, USA

Mandarich Law Group, LLP is a leading debt collection law firm with offices located in multiple states. We are currently recruiting for a Legal Admin for our Jackson, MI office. This a full-time, In-office, non-exempt position. Base schedule is Monday thru Friday 8AM to 5PM, in-office. Interested applicants: We require a completed employment applicant and resume. What You'll Do: Provide administrative support to attorneys and legal team, including document preparation, filing, and general office tasks. Manage and organize legal documents, ensuring compliance with regulations and confidentiality standards. Requirements Bachelor’s degree in business administration, Legal Studies, or a related field (preferred). Prior law firm experience-preferred Basic knowledge of civil litigation Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and legal management software (i.e. JST preferred) Benefits Competitive Base Salary Medical, Dental, and Vision coverage; 401K plan with company match PTO Paid Parental Leave Company-paid Life Insurance Short and Long Term Disability Insurance Opportunities for advancement and professional development Salary $18-$20/Hour DOE

Billing Specialist (law firm exp. required)63392060433539127

Billing Specialist (law firm exp. required)

Washington, DC, USA

A law firm is seeking a full-time Billing Specialist to join their team. This person will be responsible for full cycle billing from the preparation of prebills through final invoices. Responsibilities Managing the prebill to final bill process; assuring partnerseceive and return accurate prebills in a timely manner. Finalizing and submitting bills/eBills in an appropriate template that conforms to the client requirements. Confirming final bills have been submitted to the client and posted in the accounting system. Producing closing bills on demand. Collaborating with the eBilling team for set-up of new clients for eBilling requirements. Submitting invoices electronically, taking accountability for successful submission and troubleshooting issues. Proactively following-up regarding acceptance of eBills. Verifying billing rates with the Rates team, reviewing and instituting the outside counsel guidelines to include: monitoring fee caps, tier discounts and matter budgets; communicating with BIC and management regarding discounts, write-downs and write-offs. Responding to inquiries relating to accruals, audits and payments. Maintaining updated prebill status reports and monitoring billing figures on a daily basis. Ensuring management of client trust accounts, accurate payment allocation and unapplied fund resolution throughout the life cycle of assigned portfolio. Keeping partners updated with available, unapplied and trust funds and apply when appropriate. Requirements • Bachelor’s degree in Accounting, Finance or Business discipline preferred. • Law firm or professional services background preferred. • Expertise in Microsoft Office, specifically Excel. • Aderant Expert or Elite Enterprise (3E) experience preferred. • Talent for delivering client service through teamwork. • Ability to exchange information and to present ideas, report facts and other information clearly and concisely. • Strong initiative to proactively increase value to the position. • Flexibility to work additional hours as necessary.

Negotiable Salary

Litigation Legal Assistant (ITC)63392042527107128

Litigation Legal Assistant (ITC)

Washington, DC, USA

Responsibilities: Maintain correspondence and pleadings, and index as appropriate. Assist with the preparation of appeal briefs. Utilize litigation software such as Relativity. Assist with document productions, including coordinating attorney reviews for relevant and privileged documents and coordinating efforts with eDiscovery and Litigation Support. Maintain deposition files and deposition exhibits indices. Assist in the preparation of documents for witnesses’ depositions. Assist with court filings. Docket litigation due dates. Work overtime or travel, if required. Participate in the supervision and training of litigation clerks. Requirements Bachelor’s degree or equivalent litigation experience required; Paralegal certificate preferred. 5+ years of ITC and district court experience. Demonstrated knowledge of litigation software such as Relativity and Sharepoint is strongly preferred. Knowledge of Microsoft Office Suite, including meeting platforms such as Teams and Zoom, and the ability to learn the software and databases used by the firm and its clients. Solid experience with case/matter management and/or other database tools and technologies used to manage data and information. Excellent research skills and proficiency in using various research tools, including the Internet and court websites.

Negotiable Salary

Legal Admin63392013242371129

Mandarich Law Group, LLP

Las Vegas, NV, USA

Mandarich Law Group, LLP is a leading debt collection law firm with offices located in multiple states. We are currently recruiting for a Legal Admin for our Las Vegas, NV office. This a full-time, In-office, non-exempt position. Base schedule is Monday thru Friday 8AM to 5PM, in-office. Interested applicants: We require a completed employment application and resume. What You'll Do: Provide administrative support to attorneys and legal team, including document preparation, filing, and general office tasks. Manage and organize legal documents, ensuring compliance with regulations and confidentiality standards. Requirements Bachelor’s degree in business administration, Legal Studies, or a related field (preferred). Prior law firm experience-preferred Basic knowledge of civil litigation Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and legal management software (i.e. JST preferred) Benefits Competitive Base Salary Medical, Dental, and vision coverage; 401K plan with company match PTO Paid Parental Leave Company-paid Life Insurance Short and Long Term Disability Insurance Opportunities for advancement and professional development Salary $18-$22/Hour DOE

E-Billing Specialist (law firm experience required)633920005802271210

E-Billing Specialist (law firm experience required)

Los Angeles, CA, USA

Responsibilities: Assist the E-Billing Manager and E-Billing team with all electronic on-boarding needs to include, client matter setup and mapping, timekeeper entry and mapping, diversity submission as required, and rate updates/maintenance in the various e-billing platforms utilized by the firm clients Transmit electronic billing via Ebilling Hub and various e-billing sites Responsible for recording and maintaining accurate phase, task, and billing codes Assist with bill preparation for more sophisticated e-bills and/or on-demand requirements as available (both manual & electronic) Maintaining and adding timekeepers to restricted lists in Time Entry software Send weekly reports to the Billing Team for un-submitted invoices and rejected invoices. Prepare invoices for usage of various e-billing sites Coordinate special client billing requests with E-Billing Manager Coordinate approval and implementation of special rate arrangements in collaboration with the Pricing and Project Management team and the Billing Compliance team Requirements 3+ years experience working in a professional services environment, law firm billing experience preferred. Experience with financial/billing software packages and Finance/Accounting organizational operations. Elite billing system experience preferred. Experience with electronic billing transmission on a variety of e-billing platforms, eBillingHub experience preferred. Ability to adhere and apply billing department policies and procedures. Proficiency in MS Office; strong knowledge of Excel required.

Negotiable Salary

Assistant to the Managing Attorney - Longview, TX633919968112651211

Lone Star Legal Aid

Assistant to the Managing Attorney - Longview, TX

Longview, TX, USA

Lone Star Legal Aid (LSLA) seeks one Assistant to the Managing Attorney (LNG JP# 003-2025) for its Longview Branch Office. LSLA is a 501 (c) (3) non-profit law firm and its mission is to protect and advance the civil rights of low-income Texans by providing advocacy, legal representation, and community education that ensure equal access to justice. Summary of Responsibilities and Duties: The AMA candidate carries out general office and secretarial duties in the assigned unit. The AMA answers the telephone, takes accurate messages and/or routes callers to voice mail; prepares and types legal documents, reports, and attorney and office correspondence; schedules appointments and sets up hearings; develops and maintains an accurate systematic filing system; photocopies documents; posts and distributes mail and fax transmissions; greets visitors, clients, and applicants; and monitors unit or office reception area. Other Duties (As required by Unit or Branch Office) The AMA conducts preliminary client eligibility screening; maintains unit petty cash; maintains cost of court receipt book; orders unit supplies; transcribes documents from dictation or audio tape; if bilingual, interprets legal documents and correspondence; serves as a Notary Public; maintains office library; and responsible for performing secretarial duties as assigned. Requirements Minimum Education: High school diploma or equivalent. Minimum Skills and Experience: This position requires a typing speed of at least 60 words per minute; strong client service orientation; and ability to work under pressure. Bilingual preferred. Location: Longview Branch Office. The successful applicant must have reliable transportation to travel throughout the counties served by this office. Benefits Medical Benefits Paid Leave Lone Star Legal Aid is an Equal Employment Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or veteran status.

Negotiable Salary

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