Payroll Specialist

This position is posted by Jobgether on behalf of Niyam IT. We are currently looking for a Human Resources Assistant in Virginia, USA. This role offers an excellent opportunity to contribute to a supportive and inclusive HR environment while working remotely in a part-time capacity. You will assist with key HR functions such as maintaining employee records, coordinating HR projects, and ensuring compliance with employment laws. The position is ideal for someone who values flexibility and enjoys collaborating with leadership to implement HR initiatives that foster a positive workplace culture. This role supports strategic HR operations and helps uphold organizational policies, all within a dynamic and diverse team setting. Accountabilities: Collaborate with leadership to apply HR policies and procedures effectively. Coordinate HR projects including surveys, annual training, and legal compliance activities like AAP and EEO-1 reporting. Maintain and update employee records in accordance with company policies and legal requirements. Research, develop, and assist in implementing competitive compensation, benefits, and employee incentive programs. Ensure adherence to employment, benefits, safety, and insurance regulations. Stay informed on employment laws, HR best practices, and talent management trends. Perform additional duties as assigned to support HR operations. Requirements Bachelor’s degree in Human Resources, Business Administration, or a related field. 1 to 3 years of HR experience preferred. Professional in Human Resources (PHR) certification strongly preferred. Strong verbal and written communication skills. Excellent interpersonal skills and conflict resolution ability. Highly organized with great attention to detail. Analytical thinker with strong problem-solving skills. Solid knowledge of employment laws and HR regulations. Experience with human resource information systems. Proficiency in Microsoft Office Suite or equivalent software. Benefits Flexible work hours to help balance personal and professional life. Remote work opportunity within a HUB zone. Supportive environment focused on career growth and development. Inclusive culture that values diversity and individual contributions. Opportunity to be part of a dynamic and collaborative team. Part-time role offering approximately 10 hours per week. Jobgether is a Talent Matching Platform that partners with companies worldwide to efficiently connect top talent with the right opportunities through AI-driven job matching. When you apply, your profile goes through our AI-powered screening process designed to identify top talent efficiently and fairly. 🔍 Our AI evaluates your CV and LinkedIn profile thoroughly, analyzing your skills, experience, and achievements. 📊 It compares your profile to the job’s core requirements and past success factors to determine your match score. 🎯 Based on this analysis, we automatically shortlist the 3 candidates with the highest match to the role. 🧠 When necessary, our human team may perform an additional manual review to ensure no strong profile is missed. The process is transparent, skills-based, and free of bias — focusing solely on your fit for the role. Once the shortlist is completed, we share it directly with the company that owns the job opening. The final decision and next steps (such as interviews or additional assessments) are then made by their internal hiring team. Thank you for your interest! #LI-CL1

Job Title: Human Resources Assistant FLSA Status: Non-Exempt/ Full Time Salary: $22.00 - $23.75/hour (depending on experience) Excellent Benefits Package Available Weekends and holidays off! Who we are: Peninsula Humane Society & SPCA (PHS/SPCA) is a local, private, non-profit charitable organization dedicated to animal welfare. It is our mission is to build healthy relationships between people and animals. PHS/SPCA is truly an open admission shelter, not only accepting many pet animals who might be refused at other shelters, but also taking care of injured and orphaned native wildlife from San Francisco through San Mateo and the northern half of Santa Clara County. Our work means 5,000 lives saved each year. Our HR team supports over 100 employees in multiple nearby locations. To learn more about us, visit www.phs-spca.org. Who you are: Someone that truly believes in animal welfare and ethical animal rehabilitation. You have emotional intelligence in difficult situations, are detail orientated, and can stay well organized. Ready to aid the HR department in serving our employees and contributing to a positive work environment. You stay up to date with all federal, state, and local legal requirements pertinent to HR. Position is hands-on and must be performed on-site. Essential Duties and Responsibilities include the following. Other duties may be assigned. Recruitment: • Post and maintain all open positions on job boards. • Review all applicant resumes and phone screen qualified candidates. • Respond to all job inquiries from our website, emails, and phone calls. • Introduce the qualified candidates to the HR Director and/or hiring department managers to proceed to the next steps in the recruitment process. • Maintain detailed recruitment status reports in the applicant tracking system. • Organize and maintain recruitment notes from hiring managers. • Coordinate administration and recruitment efforts for the RVT internship program and serve as the point of contact for the vet schools. • Assist with the review, and updates of the organizations job descriptions and job postings. • Attend job fairs both virtually and in person. • Other recruiting related functions may be assigned. New Hire Process and Onboarding: • Prepare new hire packets and onboarding materials. • Call references and run background checks. • Coordinate and facilitate onboarding meetings. • Assist in the preparation of materials used in new employee orientation and staff trainings. • Schedules and facilitates new employee check-ins (90 and 180-day reviews) for PHS. Alert HR Director of any trends or immediate concerns. • Responsible for maintaining new hire checklists and required documents for PHS. • Conduct exit interviews for terminating employees at PHS. Safety: • Assist the HR Coordinator with the research and execution of the safety programs, initiatives and trainings in an effort to maintain a company-wide workplace environment free of incidents and accidents. o Member of safety committee o Assist with training new safety committee members on building safety inspections. o Assist with workers compensation claims and tracking. • Assist with annual IIPP updates. Additional Responsibilities: • Prepare, summarize and edit bi-weekly employee attendance reports for each department. • Record and track various employee relations programs, rewards and recognition programs. • Prepare termination packets and COBRA documents for exiting employees. • Assist in ensuring compliance with all federal, state and local legal requirements by understanding existing and new legislation. • Assist with troubleshooting/researching to resolve various HR related topics or problems as they arise. • Assist in organizing and implementing employee relation events, activities, reward and recognition programs. • Assist with the employee data maintenance of the ADP HRIS • Maintain employee files electronically via Dropbox. • Perform other general administrative duties as assigned. • Encourage and promote a positive public image of the organization. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with high attention to detail and accuracy ensuring deadlines are met and accurate records are kept. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Upon hire, must pass background check. • Ability to work effectively under pressure, handle multiple projects and adapt to changing priorities to deliver efficient and accurate results in a fast-paced HR environment. • Ability to work professionally in person and over the phone with volunteers, fellow co-workers, management, candidate applicants and members of the public. • Ability to handle confidential information and records with the utmost of discretion. • Ability to work independently, possess strong organizational and time management skills, and good problem-solving skills. • Strong attention to detail. • Bachelor’s Degree (BA) or Associate’s Degree (AA); At least 6 months HR experience and/or training. • HR Certifications are a plus. • Basic working knowledge of HRIS systems such ADP Workforce Now, Microsoft Office Suite (MS Word, MS Excel, MS Outlook, etc.) and computer keyboarding and data entry skills. Basic experience with Dropbox database. Basic experience with video conferencing systems. • Must be able to reliably commute regularly to San Mateo and Burlingame locations and occasionally to San Jose and Saratoga. Excellent Benefits Package Available • Medical /Dental /Vision/Life/ Flex Spending • Sick, Vacation and Holiday pay • Continued Education Opportunities/Reimbursement • Employee Assistance Plan • Retirement plan & employer matching Available to all employees with pets: • Free vaccines, spay/neuter, microchipping, and two pet adoptions • Discounted euthanasia services/cremation, bloodwork, urinalysis, prescription food, and discounts at our retail stores. For more information about our available job opportunities and how to apply, please visit our website at www.phs-spca.org/careers The Peninsula Humane Society & SPCA is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. EOE/M/F/D/V/SO

This position is posted by Jobgether on behalf of Niyam IT. We are currently looking for a Human Resources Assistant in Virginia, USA. This role offers an excellent opportunity to contribute to a supportive and inclusive HR environment while working remotely in a part-time capacity. You will assist with key HR functions such as maintaining employee records, coordinating HR projects, and ensuring compliance with employment laws. The position is ideal for someone who values flexibility and enjoys collaborating with leadership to implement HR initiatives that foster a positive workplace culture. This role supports strategic HR operations and helps uphold organizational policies, all within a dynamic and diverse team setting. Accountabilities: Collaborate with leadership to apply HR policies and procedures effectively. Coordinate HR projects including surveys, annual training, and legal compliance activities like AAP and EEO-1 reporting. Maintain and update employee records in accordance with company policies and legal requirements. Research, develop, and assist in implementing competitive compensation, benefits, and employee incentive programs. Ensure adherence to employment, benefits, safety, and insurance regulations. Stay informed on employment laws, HR best practices, and talent management trends. Perform additional duties as assigned to support HR operations. Requirements Bachelor’s degree in Human Resources, Business Administration, or a related field. 1 to 3 years of HR experience preferred. Professional in Human Resources (PHR) certification strongly preferred. Strong verbal and written communication skills. Excellent interpersonal skills and conflict resolution ability. Highly organized with great attention to detail. Analytical thinker with strong problem-solving skills. Solid knowledge of employment laws and HR regulations. Experience with human resource information systems. Proficiency in Microsoft Office Suite or equivalent software. Benefits Flexible work hours to help balance personal and professional life. Remote work opportunity within a HUB zone. Supportive environment focused on career growth and development. Inclusive culture that values diversity and individual contributions. Opportunity to be part of a dynamic and collaborative team. Part-time role offering approximately 10 hours per week. Jobgether is a Talent Matching Platform that partners with companies worldwide to efficiently connect top talent with the right opportunities through AI-driven job matching. When you apply, your profile goes through our AI-powered screening process designed to identify top talent efficiently and fairly. 🔍 Our AI evaluates your CV and LinkedIn profile thoroughly, analyzing your skills, experience, and achievements. 📊 It compares your profile to the job’s core requirements and past success factors to determine your match score. 🎯 Based on this analysis, we automatically shortlist the 3 candidates with the highest match to the role. 🧠 When necessary, our human team may perform an additional manual review to ensure no strong profile is missed. The process is transparent, skills-based, and free of bias — focusing solely on your fit for the role. Once the shortlist is completed, we share it directly with the company that owns the job opening. The final decision and next steps (such as interviews or additional assessments) are then made by their internal hiring team. Thank you for your interest! #LI-CL1

Sonoma Tilemakers is a leading wholesale manufacturer and distributor of high-end residential and commercial ceramic tile, stone and glass. Consider joining a family that believes that our work begins and ends with a love for what we do, manufacturing wonderfully beautiful artisan tile! We are searching for a ‘stellar’ HR Representative to join our team. As the HR Representative you will be responsible for supporting the day-to-day HR functions, support and create a positive culture. Position Summary In this position the HR Representative is responsible for the development of processes that support the achievement of the organization's business goals. This Part-time, position is responsible for overseeing human resources programs and initiatives that include Benefits Administration, Recruiting, Performance Management, Employee Relations, Leave Administration, and Compliance as well as fostering the values and culture of Sonoma Tilemakers. Ideal qualities and attributes that will set this candidate up for success include solid organization skills, approachable, intrapersonal communication skills, tech savvy, the ability to work proactively, problem solve and possess 3-5+ years of experience. Bilingual language skills ideal, but not required. Integrity, respect, compassion, and a sense of community are essential values rooted in this role. This position is ideal for someone who is business and people-oriented; someone who finds satisfaction in working to create a happy and effective work force for the company and its employees, while ensuring compliance in all HR functions. Key Responsibilities: • Reviews, tracks, and documents compliance with mandatory and non-mandatory training, and work assessments. This may include safety training, anti-harassment training, aptitude exams and certifications. • Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings. • Implements new hire orientation and employee recognition programs. • Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development. • Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff. • In partnership with leadership team, facilitated and participates in employee disciplinary meetings, terminations, and investigations. • Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance. • Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law. • Performs other duties as assigned. Required Skills/Abilities: • Excellent verbal and written communication skills. • Excellent interpersonal, negotiation, and conflict resolution skills. • Excellent organizational skills and attention to detail. • Excellent time management skills with a proven ability to meet deadlines. • Strong analytical and problem-solving skills. • Ability to prioritize tasks and delegate them when appropriate. • Ability to act with integrity, professionalism, and confidentiality. • Thorough knowledge of employment-related laws and regulations. • Proficient with Microsoft Office Suite or related software. • Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems. Paylocity a plus. Education, Experience, and Licensees: • 3-5+ years’ experience • Bachelor’s degree in Human Resources, Business Administration; or 3-5 years related experience or training; or equivalent combination of education and experience. • SHRM-CP or PHRca a plus. We offer competitive wages, health care benefits, Paid Time Off, paid holidays, 401k with company match and work incentives. To be considered for this position, please forward a cover letter and resume with salary requirements to the email address indicated. https://recruiting.paylocity.com/recruiting/jobs/All/6b5cdcf3-d8f4-4d6e-a85c-452e4318b2f2/Sonoma-Tilemakers-Inc

Founded by Harvard-trained physicians with a vision of offering patient-first care beyond the hospital settings, we’ve grown into the nation’s largest network of outpatient vein, fibroid, vascular, and prostate centers, with 170+ clinics across the country. Our mission is simple: deliver life-changing, minimally invasive care, close to home. We’re building a culture where innovation, compassion, and accountability thrive. While proud of our growth, we’re even more excited about what’s ahead, and the team we’re building to get there. We look forward to meeting you! Role Overview We are seeking a resourceful, people-driven Recruiter to help scale our clinical and administrative workforce across multiple states. This role is central to driving our mission forward by ensuring we hire qualified, licensed, and mission-aligned individuals—on time and at scale. The ideal candidate thrives in fast-paced environments and brings a mix of empathy, urgency, and operational excellence to every interaction. Why You'll Love Working with us: 🚀 Rapid career advancement           💼 Competitive compensation package 🤝 Positive, team-oriented environment  🏥 Work with cutting edge technology 🌟 Make a real impact on patients’ lives  📈 Join a fast-growing, mission-driven company Requirements Manage full-cycle recruiting for clinical and non-clinical roles (e.g., Medical Assistants, Ultrasound Techs, Front Desk, Corporate) Source, screen, and engage candidates through job boards, referrals, and outreach campaigns Collaborate with hiring managers to understand staffing needs and align recruiting strategies accordingly Coordinate interviews, and extend offers in partnership with HR leadership Own candidate experience from first contact through onboarding handoff Maintain accurate records in our ATS (Workable), ensuring documentation is complete and compliant Track and report on hiring metrics such as time-to-fill, show-up rate, and new hire retention Assist with high-volume hiring initiatives and regional hiring events Ensure all hiring activities adhere to federal, state, and company employment regulations Qualifications 2–4 years of recruiting experience, preferably in healthcare, retail, or other high-volume industries Proven experience hiring for multi-site or multi-state locations Familiarity with ATS platforms (Workable experience a plus) and digital scheduling tools Strong communication and follow-up skills, verbal and written Highly organized, self-directed, and able to manage dozens of active requisitions

Sonoma Tilemakers is a leading wholesale manufacturer and distributor of high-end residential and commercial ceramic tile, stone and glass. Consider joining a family that believes that our work begins and ends with a love for what we do, manufacturing wonderfully beautiful artisan tile! We are searching for a ‘stellar’ HR Representative to join our team. As the HR Representative you will be responsible for supporting the day-to-day HR functions, support and create a positive culture. Position Summary In this position the HR Representative is responsible for the development of processes that support the achievement of the organization's business goals. This Part-time, position is responsible for overseeing human resources programs and initiatives that include Benefits Administration, Recruiting, Performance Management, Employee Relations, Leave Administration, and Compliance as well as fostering the values and culture of Sonoma Tilemakers. Ideal qualities and attributes that will set this candidate up for success include solid organization skills, approachable, intrapersonal communication skills, tech savvy, the ability to work proactively, problem solve and possess 3-5+ years of experience. Bilingual language skills ideal, but not required. Integrity, respect, compassion, and a sense of community are essential values rooted in this role. This position is ideal for someone who is business and people-oriented; someone who finds satisfaction in working to create a happy and effective work force for the company and its employees, while ensuring compliance in all HR functions. Key Responsibilities: • Reviews, tracks, and documents compliance with mandatory and non-mandatory training, and work assessments. This may include safety training, anti-harassment training, aptitude exams and certifications. • Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings. • Implements new hire orientation and employee recognition programs. • Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development. • Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff. • In partnership with leadership team, facilitated and participates in employee disciplinary meetings, terminations, and investigations. • Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance. • Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law. • Performs other duties as assigned. Required Skills/Abilities: • Excellent verbal and written communication skills. • Excellent interpersonal, negotiation, and conflict resolution skills. • Excellent organizational skills and attention to detail. • Excellent time management skills with a proven ability to meet deadlines. • Strong analytical and problem-solving skills. • Ability to prioritize tasks and delegate them when appropriate. • Ability to act with integrity, professionalism, and confidentiality. • Thorough knowledge of employment-related laws and regulations. • Proficient with Microsoft Office Suite or related software. • Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems. Paylocity a plus. Education, Experience, and Licensees: • 3-5+ years’ experience • Bachelor’s degree in Human Resources, Business Administration; or 3-5 years related experience or training; or equivalent combination of education and experience. • SHRM-CP or PHRca a plus. We offer competitive wages, health care benefits, Paid Time Off, paid holidays, 401k with company match and work incentives. To be considered for this position, please forward a cover letter and resume with salary requirements to the email address indicated. https://recruiting.paylocity.com/recruiting/jobs/All/6b5cdcf3-d8f4-4d6e-a85c-452e4318b2f2/Sonoma-Tilemakers-Inc