PHS-SPCA Human Resources Assistant (san mateo)

The HR Coordinator supports the Americas HR team by providing essential operational and day-to-day HR support. This role serves as a key contact for managers and employees, offering guidance on policies, onboarding, and routine employee matters. Focused on delivering consistent HR support, the HR Coordinator assists with local and regional projects, ensuring processes run smoothly and efficiently. This role collaborates with the rest of the HR team and with business leaders to maintain a positive employee experience throughout all stages of the employee lifecycle. Tasks and responsibilities Advice and talent support Build strong working relationships with employees at all levels, providing guidance on HR policies and related issues to promote understanding and ensure clear communication of good HR practices. Support the business in implementing change initiatives, including redundancies and adjustments to terms and conditions, where appropriate. Support implementation of our global and regional initiatives at the local level to measurably improve engagement and retention, thereby empowering managers and employees with tools to take greater ownership of their engagement. Participate in cross-functional projects as needed to enhance the overall HR function (e.g., HR processes, policies, training). Work with leaders and employees to identify, establish and maintain a positive work environment and authentically welcoming culture that encourages diversity, inclusion and belonging. Collaborate closely with the Talent Development Manager to ensure the local training programs are implemented in line with the regional training agenda. Operations Ensure accurate employee data in all core HR systems by making timely updates and maintaining accountability. Administer payroll functions for joiners, movers, leavers and all pay exceptions. Demonstrate customer focus and a commitment to seamless service for the business by responding promptly to all emails and queries while delivering high quality, accurate work. Support employee relations cases that arise in country, including but not limited to performance improvement plans, investigations, disciplinary actions and long-term illness and grievances, in partnership with external labor lawyers and guided by the Lead HRBP, HR Senior Manager and/or Regional HR Director, Assist with performance management procedures. Ensure labor compliance is maintained and partner with our labor lawyers, as needed. Maintain compliance records and submit required filings for local jurisdictions, such as government and state compliance reports. Manage day-to-day HR operations, including benefits administration, leave administration and onboarding/offboarding/movers. Serve as the primary point of contact for employees with benefits-related questions and issues. Act as the liaison between employees and insurance providers. Track and process invoices and purchase orders for all HR expenses, including but not limited to benefits, external advisors in labor law and immigration lawyers. Employee lifecycle Ensure an engaging employee experience through the effective onboarding and orientation of new joiners. Be accountable for immigration documentation and renewal of relevant documentation for foreign employees. Manage employee exits while capturing valuable insight and making recommendations for improvements. Manage and coordinate health and welfare cases, including parental leave and long-term absences, while liaising with employees, the HR team and the payroll team, as needed. Manage the mover process as required locally, ensuring that HR systems are accurately updated in a timely manner. Requirements Knowledge and experience Fluency in English Bachelor's degree OR 2 years of relevant HR experience Preferred: Relevant certifications (e.g. aPHR, SHRM-CP, etc.) Preferred: Experience using HR information systems and Microsoft Office Preferred: Experience working within a diverse, international environment Preferred: Previous HR operations experience Preferred: Fluency in Spanish Qualifications and specialist skills Able to actively listen, communicate, network, engage with and influence people at all levels of the organization, building strong working relationships with managers. Able to identify when an issue needs to be escalated. Able to demonstrate a high level of credibility, integrity, resilience and customer service. Able to work flexibly and respond to changing business priorities. Able to meet deadlines while maintaining strong attention to detail. Affinity for using data and analytics to develop insights, drive decisions and measure impact. Highly collaborative, a team player who is willing to help others. Demonstrate sound judgment and discretion. Demonstrates a learning mindset and is open to giving/receiving feedback. Highly proficient with Excel and some exposure to Copilot or PowerBI Behaviors All employees are expected to display behaviors reflective of our company values: Integrity and Ethics, Collaboration and Teamwork, Commitment to People and Professionalism and Excellence. The base salary range for this position is $55,000-$65,000 per year. Exact compensation offered may vary depending on job-related knowledge, skills, and experience. Control Risks is committed to a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status. If you require any reasonable adjustments to be made in order to participate fully in the interview process, please let us know and we will be happy to accommodate your needs. Control Risks participates in the E-Verify program to confirm employment authorization of all newly hired employees. The E-Verify process is completed during new hire onboarding and completion of the Form I-9, Employment Eligibility Verification, at the start of employment. E-Verify is not used as a tool to pre-screen candidates. For more information on E-Verify, please visit www.uscis.gov. Benefits Control Risks offers a competitively positioned compensation and benefits package that is transparent and summarized in the full job offer. Control Risks supports hybrid working arrangements, wherever possible, that emphasize the value of in-person time together - in the office and with our clients - while continuing to support flexible and remote working. Medical Benefits, Prescription Benefits, FSA, Dental Benefits, Vision Benefits, Life and AD&D, Voluntary Life and AD&D, Disability Benefits, Voluntary Benefits, 401 (K) Retirement, Nationwide Pet Insurance, Employee Assistance Program. As an equal opportunities employer, we encourage suitably qualified applicants from a wide range of backgrounds to apply and join us and are fully committed to equal treatment, free from discrimination, of all candidates throughout our recruitment process.

HOW TO APPLY PLEASE CLICK HERE TO APPLY We maintain a rigorous hiring process to help ensure we only hire the best and most dedicated professionals. Please note that you will not be considered for this position if you fail to follow the instructions when applying. WHY YOU SHOULD APPLY Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers: The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month! A highly competitive Paid Time Off plan, promoting quality work-life balance. Subsidized gym memberships to help team members feel their best. Medical, dental, vision, and life insurance packages for all US-based team members. International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition. Device upgrade and learning reimbursement programs. Motivating career development plans with clearly defined goals and rewards. Additional job-specific incentives and bonuses. Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from! YOU SHOULD HAVE: Prior experience with recruitment, sourcing, screening, hiring etc. International recruiting experience is a plus. Passion for recruitment and human resources. Great interpersonal, analytical, problem-solving, negotiating, influencing, facilitation, decision-making, and conflict resolution skills. The ability to stay highly organized with great attention to detail. The ability to maintain strict confidentiality and discretion. Excellent written and spoken English. The availability to work 40 hours per week from 9:00 am to 6:00 pm PST. Passion to build a startup. An outgoing and friendly disposition. A reliable workstation with a fast computer, microphone and speakers, reliable internet and power if working remotely. YOUR DUTIES AND TASKS: Drafting and posting job ads. Reviewing resumes and screening candidates. Scheduling interviews and skills tests by coordinating appointments. Conducting interviews with candidates on Zoom. Administering skills tests. Inputting, updating and maintaining data in the recruiting database. Conducting exit interviews in the event that an employee leaves the company. Assisting management with personnel issues and employee development. Assisting management with organizing and coordinating employee training workshops. Planning and executing company events. Protecting operations by keeping human resource information confidential. Providing horizontal support to other staff members of the recruitment team. HOW TO APPLY PLEASE CLICK HERE TO APPLY California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 - $35 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.

Ultimate Care NY, a home health care services company with 20 years of experience, is looking for a Home Care Front Desk Associate to join our team. The selected candidate will be responsible for managing the front desk operations of the company. The Front Desk Associate will be the first point of contact for clients and visitors and will need to provide exceptional customer service. Ultimate Care NY provides tailored home health care services to thousands of New Yorkers. We have a reputation for providing quality and compassionate care, and the Home Care Front Desk Associate will play a key role in maintaining this reputation. Here at Ultimate Care we value our employees and are committed to creating a positive and supportive work environment. Compensation: $22-25 an hour Responsibilities Greet and direct clients and visitors to the appropriate department or staff member Answer incoming calls and respond to inquiries in a professional and courteous manner Schedule appointments for clients and staff members and maintain accurate records Process client-related paperwork and maintain electronic and hard copy files Ensure the cleanliness and organization of the front desk area Provide administrative support to other departments as needed Uphold Ultimate Care NY's standards for customer service and professionalism Requirements Proven experience as a Front Desk Representative, Customer Service Representative or similar role Solid understanding of office management procedures Excellent written and verbal communication skills Ability to handle multiple tasks simultaneously Strong organizational and time-management skills Knowledge of medical terminology and office software (preferred) Benefits We offer the Ultimate employee perks (literally)! Competitive rate and advancement opportunities Healthcare coverage 401k Retirement plan Company-sponsored life and accident insurance Generous paid time off, sick time Learning and development resources Daily pay via payroll program Discount programs for restaurants, Broadway shows, movies, shopping, and much more! Ultimate Care is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state, or local law. Ultimate Care, Inc. does not accept resumes from unsolicited search firms nor recruiters About Us: At Ultimate Care, our mission is to provide and restore client dignity and independence in their homes through individualized care plans. We aim to reduce the caregiver role and ease the stress on family members—helping to avoid the need for nursing homes and assisted living facilities. Ultimate Care is a licensed home care provider based in New York. We offer comprehensive home care services, leading with our hearts to deliver top-quality, compassionate, and empathetic care to those who need it most. Why Choose Us? At Ultimate Care, we are dedicated to fostering a people-centric culture that is pivotal for success in the contemporary home care landscape. Our unwavering commitment begins with inspiring and empowering our employees to unleash their full potential. We actively pursue avenues to cultivate a dynamic learning environment, allowing our team members to explore and nurture their passions and talents. Our goal is to facilitate holistic growth, both personally and professionally, whether within the office or beyond. Join us on this journey of empowerment and achievement! Ultimate Care and our affiliates, we're committed to creating a diverse, inclusive, and authentic workplace. If you're enthusiastic about the role but don't meet every qualification in the job description, we encourage you to apply. You could be the ideal candidate for this or other roles! Ultimate Care is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state, or local law. Ultimate Care, Inc. does not accept resumes from unsolicited search firms nor recruiters.

3 months temp to begin for a reputable co in the heart of Downtown Los Angeles. It can go longer....Schedule: Tues, Wed, Thur 8-5 and one of those days can possibly be remote later. OVERVIEW: Provides confidential administrative, and clerical assistance to VP of Human Resources & Operations as well as to HR staff. Prepares correspondence; indexes documents; assists in the search and vetting of applicants; and creates reports. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Provide administrative assistance to the VP and HR Team members • Respond to candidates via email or follows up via telephone • Assist with indexing of confidential documents. • Scan mail. Perform other responsibilities as assigned. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: Two years’ experience as an administrative assistant Bachelor’s degree in HR or a related field is preferred Proficient with MS Office Suite OTHER SKILLS and ABILITIES: Excellent verbal and written communication skills Excellent interpersonal and customer service skills Knowledge of HR principles, practices, and procedures

Ultimate Care NY, a home health care services company with 20 years of experience, is looking for a Home Care Front Desk Associate to join our team. The selected candidate will be responsible for managing the front desk operations of the company. The Front Desk Associate will be the first point of contact for clients and visitors and will need to provide exceptional customer service. Ultimate Care NY provides tailored home health care services to thousands of New Yorkers. We have a reputation for providing quality and compassionate care, and the Home Care Front Desk Associate will play a key role in maintaining this reputation. Here at Ultimate Care we value our employees and are committed to creating a positive and supportive work environment. Compensation: $22-25 an hour Responsibilities Greet and direct clients and visitors to the appropriate department or staff member Answer incoming calls and respond to inquiries in a professional and courteous manner Schedule appointments for clients and staff members and maintain accurate records Process client-related paperwork and maintain electronic and hard copy files Ensure the cleanliness and organization of the front desk area Provide administrative support to other departments as needed Uphold Ultimate Care NY's standards for customer service and professionalism Requirements Proven experience as a Front Desk Representative, Customer Service Representative or similar role Solid understanding of office management procedures Excellent written and verbal communication skills Ability to handle multiple tasks simultaneously Strong organizational and time-management skills Knowledge of medical terminology and office software (preferred) Benefits We offer the Ultimate employee perks (literally)! Competitive rate and advancement opportunities Healthcare coverage 401k Retirement plan Company-sponsored life and accident insurance Generous paid time off, sick time Learning and development resources Daily pay via payroll program Discount programs for restaurants, Broadway shows, movies, shopping, and much more! Ultimate Care is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state, or local law. Ultimate Care, Inc. does not accept resumes from unsolicited search firms nor recruiters About Us: At Ultimate Care, our mission is to provide and restore client dignity and independence in their homes through individualized care plans. We aim to reduce the caregiver role and ease the stress on family members—helping to avoid the need for nursing homes and assisted living facilities. Ultimate Care is a licensed home care provider based in New York. We offer comprehensive home care services, leading with our hearts to deliver top-quality, compassionate, and empathetic care to those who need it most. Why Choose Us? At Ultimate Care, we are dedicated to fostering a people-centric culture that is pivotal for success in the contemporary home care landscape. Our unwavering commitment begins with inspiring and empowering our employees to unleash their full potential. We actively pursue avenues to cultivate a dynamic learning environment, allowing our team members to explore and nurture their passions and talents. Our goal is to facilitate holistic growth, both personally and professionally, whether within the office or beyond. Join us on this journey of empowerment and achievement! Ultimate Care and our affiliates, we're committed to creating a diverse, inclusive, and authentic workplace. If you're enthusiastic about the role but don't meet every qualification in the job description, we encourage you to apply. You could be the ideal candidate for this or other roles! Ultimate Care is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected under federal, state, or local law. Ultimate Care, Inc. does not accept resumes from unsolicited search firms nor recruiters.

HOW TO APPLY PLEASE CLICK HERE TO APPLY We maintain a rigorous hiring process to help ensure we only hire the best and most dedicated professionals. Please note that you will not be considered for this position if you fail to follow the instructions when applying. WHY YOU SHOULD APPLY Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers: The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month! A highly competitive Paid Time Off plan, promoting quality work-life balance. Subsidized gym memberships to help team members feel their best. Medical, dental, vision, and life insurance packages for all US-based team members. International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition. Device upgrade and learning reimbursement programs. Motivating career development plans with clearly defined goals and rewards. Additional job-specific incentives and bonuses. Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from! YOU SHOULD HAVE: Prior experience with recruitment, sourcing, screening, hiring etc. International recruiting experience is a plus. Passion for recruitment and human resources. Great interpersonal, analytical, problem-solving, negotiating, influencing, facilitation, decision-making, and conflict resolution skills. The ability to stay highly organized with great attention to detail. The ability to maintain strict confidentiality and discretion. Excellent written and spoken English. The availability to work 40 hours per week from 9:00 am to 6:00 pm PST. Passion to build a startup. An outgoing and friendly disposition. A reliable workstation with a fast computer, microphone and speakers, reliable internet and power if working remotely. YOUR DUTIES AND TASKS: Drafting and posting job ads. Reviewing resumes and screening candidates. Scheduling interviews and skills tests by coordinating appointments. Conducting interviews with candidates on Zoom. Administering skills tests. Inputting, updating and maintaining data in the recruiting database. Conducting exit interviews in the event that an employee leaves the company. Assisting management with personnel issues and employee development. Assisting management with organizing and coordinating employee training workshops. Planning and executing company events. Protecting operations by keeping human resource information confidential. Providing horizontal support to other staff members of the recruitment team. HOW TO APPLY PLEASE CLICK HERE TO APPLY California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 - $35 per hour. Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.