Weekend Mailroom Staff (boston: boston/cambridge/brookline)

WE ARE: Murrayhill is a well-established family friendly community in Beaverton, Oregon. Living in Murrayhill provides a wide range of amenities that benefit those who enjoy an active lifestyle or have children. We take pride in Murrayhill’s appearance, have a strong commitment to preserve the natural resource areas, and provide a strong sense of connection to residents. We are proud of our neighborhood. YOU ARE: You are a dependable individual with the ability to demonstrate skills in administration and professional communication, plus you have the gift of serving others. It goes without saying that you have a polished appearance, a desire to deliver excellent customer service, and the rare ability to get along with just about every type of person. WHAT WE OFFER: • Hourly wage of $26-$28 DOE • Part-time, non-exempt position 24 hours per week • General schedule of 10am to 2pm with flexibility needed surrounding weekly/biweekly/monthly meetings WHAT WE NEED: • A candidate who will answer the phone promptly, with a smile and warm, friendly voice, to let them know you are there to help solve their problem. Ability to keep your cool when the homeowner is agitated. • Inquisitive nature, willingness to learn, and ability to make mistakes and learn from them. • Successful completion of the interview process and pre-employment requirements. Murrayhill OA is an equal opportunity employer. • Competency in administrative tasks, including professional written communication, processing applications, managing workflows, preparing meeting agendas and minutes, updating data and systems, communicating with Committee/Board members and CMI (mgmt. company), maintaining office supplies, etc. • Basic office skills, working knowledge of MS Outlook/Word/Excel with quick and accurate typing of 50 WPM. • Minimum of one year of experience in administrative support for one or more supervisors, including fielding calls, word processing, drafting correspondence, filing, copying, and other office tasks. See the enclosed list of job duties, for reference. Please apply online through CMI’s recruiting platform by clicking on the following link: https://www.communitymgt.com/careers/ ------- Daily • Check telephone voice messages – respond to all inquiries • Review email – Respond as needed • Greet incoming visitors • Assist owners with questions regarding ARC applications, Design Guidelines, CC&R’s, Compliance, • and common areas. • Receive and sort mail. Forward, respond, or file as needed Weekly/Bi-weekly Architectural Review Committee meetings (Wednesday 5:30 PM) • Prepare meeting agenda, type notes from the previous meeting. • Send an email to the committee to verify the meeting will be held. Include the agenda and notes and any special instructions. Meet at (time and location) to review project application. ARC members will email or call if they are not available for the meeting. • Update committee roster. Provide copies of any amendments to MOA documents. • Receive and review applications for completeness, communicate with owner as needed • Prepare CMI transmittal form for the ARC fee, email scanned copy w/check and mail the original check and form to CMI. • Take digital photos as needed, download photos taken by the committee’s consultants to use during the review. Organize the photos into a file to present at the meeting. • Update spreadsheet. • Once applications and plans have been approved. Create the approval letter, email and mail if requested with copies of the approved application, approved plans and completion notice. • Send reminder notices to owners: For expired applications, failure to meet the conditions of approval, extensions, and follow-ups. • Process notices to owners within 30 days for projects not completed per the ARC approval. • Check out and in the ARC approved signs. Prepare sign credit and forward to CMI with a copy of the original transmittal. • Obtain and set out snacks for meeting Monthly Board meeting (3rd Thursday 5:30 PM currently via Zoom) • Prepare administrators/committee report, send to the Board members and CMI. • CMI is responsible for providing and maintaining Board information, minutes, financial statements, resolutions, and opinion letters. • Board meetings are currently via Zoom. In person meetings light meals were provided. Compliance meetings (2nd Tuesday of the month, 9:00 AM currently via Zoom) • Send an email to the committee to verify the meeting will be held. Include the agenda, notes pending report and any special instructions; request a property or properties be reviewed prior to the meeting. • Compliance members will email or call if they are not available for the meeting. • Prepare agenda and pending report. Record/or take notes during the meeting. Type notes • Receive complaints and document, record time line on the spreadsheet. • Process compliance letters and any necessary fines. • Inform CMI of compliance fines and up-date status. Landscape meeting preparation (1st Friday of the month 8:00 AM currently via Zoom) • Send an email to the committee and request verification they will attend. • If a quorum is met email with the agenda and notes from the previous meeting • Prepare the agenda take photos as needed. Record or take notes of the meeting. Type notes. • Forward any reported common area issues to landscape contractor and committee. Annually • Inspect sidewalks that are adjacent to MOA common properties. Accounting • Balance and send petty cash details to CMI for reimbursement monthly. • Submit new debit card receipts to CMI. Request check as needed to maintain a $500 daily balance. • Send delinquent letters to Owners at the request of the Board. List provided by CMI. • Approve invoices via AvidXchange program Website and computer maintenance • Update website calendar • Add or change Board and Committee members • Post the approved Board minutes receive via email from CMI • Obtain any required web domain and hosting renewals • Maintain Virus and fire wall programs. • Maintain all computer files (back-up, delete unnecessary files) Miscellaneous • Prepare bi-annual newsletter • Prepare notebooks and/or digital flies of association documents for new Board and Committee Members. • Obtain all required office supplies: single item exceeding $100.00 request Board approval. MOA/MRA Cross training MOA Committee Administrator will oversee the following in the Absence of the MRA Association Manager. Hometown Center (HTC): • Show the HTC if requested • Check calendar and give owner the HTC reservation form • Give out new owner/tenant forms as needed. • Distribute or check in HTC keys note in HTC notebook General office: • Collect mail and incoming paper work • Walk in Customer Service • Direct aquatic questions to the pool staff (Summer) • Contact Board members if needed MRA Association Manager will oversee the following in the Absence of the MOA Committee Administrator. Architectural Review (ARC) • Give and explain upon request ARC applications • Receive applications noting date received • Distribute or check in ARC “Approved Signs” General Office • Collect mail and incoming paper work • Walk in Customer Service • Contact Board members or CMI if needed

Appliance Guys Inc is looking for a high energy, self-motivated, confident employee to add to our team. We are a high paced and busy office that has a high call volume as well as many other moving parts to the business. We manage 7 technicians all over the greater Portland area, and that requires a quick thinking, organized, and a positive go get ‘em personality. Responsibilities include (but not limited to): - Answer customer calls and emails - Listen and respond to voicemails - Schedule calls for appliance repair technicians - Research and find parts for technicians - Light office cleaning and organization. Skills & Competencies: - Sending/Receiving E-mail - Downloading/Uploading PDF’s - Ability to learn a new computer program quickly and efficiently - Excellent phone etiquette - Maintaining high-quality customer service and care - Team player - Basic knowledge of Microsoft Word - High efficiency multitasking - Ability to follow directions and specific process steps - Works well under pressure and a fast-paced environment Benefits: - 401(k) - 401(k) matching - Paid time off Schedule: - Day shift - Monday to Friday ​Supplemental pay types: - Bonus pay Experience: - Microsoft Office: 1 year (Preferred) - Customer Service: 2 years (Preferred) Work Location: In person position (Bethany/Beaverton) **We offer Tele Health - Clever Health for all MSA members, Dependents and Employees · Smart Virtual Care™- a lot like traditional telemedicine, but better, faster, and easier to use! Our doctors can diagnose and prescribe for most minor illnesses including cold, flu, pink eye, strep throat, UTI, prescription refills, and much more! · Clever RX™- discounts on over 55,000 FDA-approved medications, 40% of which cost $10 or less. Our discount pricing can beat the average insurance plan 80% of the time! · Bella™- ai-driven chatbot completely anonymous and available 24/7 to help with anxiety and depression. · Clever Connections™- connect with someone who shares a similar experience when you face difficult decisions or real-world problems. cleverhealth.ai Clever Health – The Future of Telehealth & RX Savings - Smart Virtual Care™. Download the Clever Health App to consult with provider in minutes. $35 or less per visit. Clever RX Savings. Behavioral Health and more.

Job Overview We are seeking a motivated and detail-oriented Office Assistant to join our team. This position requires strong organizational skills, excellent communication abilities, and proficiency in office software. Duties • Utilize computer literacy to perform data entry, create sales orders and manage correspondence with customers and brokers/account managers. • Answering customer emails • Assist in filing and organizing documents to maintain an orderly office environment. • Operate office equipment such as printers, copiers, and phone systems effectively. • Collaborate with team members to ensure all administrative tasks are completed accurately and timely. Requirements • Strong computer literacy with proficiency in Excel, Word and Outlook. EDI and ERP system preferred but not required. • Excellent phone and email etiquette and interpersonal skills for effective communication across departments and with customers. • Ability to work independently as well as part of a team in a fast-paced environment. • Prior experience in an office setting is preferred but not mandatory. Hours Monday through Friday 5 – 6 hours/day with flexibility.

Our client, a Cambridge-based educational institution, is seeking a temporary Event Assistant to support its team for a 3-4 month assignment, with the possibility of extension. This onsite role runs Monday through Friday, 9:30 AM-4:30 PM, and pays $21.50/hour. The position focuses on event coordination and administrative support in a fast-paced academic environment. Qualified and interested candidates are encouraged to apply today for immediate consideration. Job Responsibilities: Provide event support and assist with coordination of programs and activities Handle daily office operations and administrative tasks Manage scheduling, communications, and logistics for events Collaborate with staff and faculty to ensure smooth execution of initiatives Candidate Qualifications: 1-2 years of event support, coordination, or administrative experience Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong organizational and communication skills with attention to detail Ability to manage multiple tasks in a fast-paced environment Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

A family owned company in Middleton is seeking a motivated individual to assist the office. This individual must be able to pay attention to detail in a fast paced environment with a knowledge of Microsoft Office. Duties and Responsibilites: * Set up UPS/Fedex Shipments * Create labels for our order processing * Entering and receiving orders * Filing * Answering phones * Scheduling customer orders for pick up * Data entry * Providing back-up duties for entire office * Work directly with the President of the company on specific matters/projects Qualifications: * Must be able to multi-task in a fast paced environment * Pay close attention to detail * Be able to take direction * Have a knowledge and understanding of Microsoft Office and Outlook * Motivated to learn outside the scope of your duties *Interested candidates should email catherine@flamelaminatingcorp.com with your resume, contact information, and personal references, if any.

Organizing paperwork, tax documents, some traveling and simple book keeping an d light cleaning..