Telephone Answering Service Secretary (Downtown Pittsburgh)

A small boutique design office in Little Havana is seeking a reliable Part-Time Administrative / Office Manager with prior experience in office administration and bookkeeping support. ⸻ ✅ Who Would Be a Good Fit • Experienced Office Administrator or Bookkeeping Assistant – comfortable handling mail, checks, scanning, and deposits with little training. • Semi-Retired Professional or Former Office Manager – someone who values light, steady work and independence. • Detail-Oriented & Trustworthy – must be comfortable handling sensitive information and financial tasks. • Local & Independent – lives near Little Havana, has reliable transportation, and can manage errands easily. • Organized but Flexible – appreciates a role that is only a few hours per week but consistent. ⸻ 🚫 Who This Role Is Not For • Students or recent grads looking for career growth or full-time hours. • Anyone seeking remote-only work (this role requires in-person tasks like mail and deposits). • People without reliable transportation. • Candidates uncomfortable with a background check. • Applicants who need heavy supervision or training. This is a historic building with one flight of stairs and no elevator or ADA access. ⸻ Responsibilities • Pick up and organize mail • Scan and forward mail to bookkeeper • Track and file checks/payments • Print and mail checks once a week • Prepare and make bank deposits every other week Requirements • Prior experience in office administration or bookkeeping required • Organized, detail-oriented, and reliable • Comfortable with basic computer tasks (email, scanning, simple record keeping) • Able to work independently with minimal supervision • Local candidates only (must be able to work onsite in Little Havana, Miami) • Must have reliable transportation • Must be able to pass a background check

Join Our Team: Office Administrative Assistant (Apparel Distribution – Ft. Lauderdale) We are a dynamic apparel distribution company based in the Ft. Lauderdale area, and we're on the lookout for a proactive and detail-oriented Administrative Assistant to become an essential part of our growing team. This position is perfect for someone who thrives in a fast-paced environment, enjoys collaborating with others, and takes pride in delivering accurate, efficient administrative support. ________________________________________ Position Summary As our Office Administrative Assistant, you’ll play a pivotal role in keeping operations running smoothly. You'll be responsible for communicating with vendors and clients, managing invoices, assisting with logistics, and supporting our team across departments. ________________________________________ Key Responsibilities • Manage daily invoicing and send courteous payment reminders to clients. • Maintain regular follow-ups with vendors and prospective clients. • Coordinate with warehouse staff and ensure smooth shipping logistics (including trade shows). • Communicate professionally with clients via email, phone, and in person. • Organize files, documents, and assist with ad hoc tasks as needed. • Provide administrative support to team members and management. ________________________________________ Required Skills & Qualifications • QuickBooks: A most • Excel Proficiency: Strong Excel skills are a must. • Communication: Excellent verbal, written, and active listening abilities. • Detail-Oriented: Precision and accuracy in every task. • Organized & Efficient: Able to manage multiple responsibilities and meet deadlines. • Proactive: Self-starter who works well with minimal supervision. • Customer-Focused: Friendly, calm, and solution-oriented approach with clients. • Reliable: Dependable, punctual, with consistent transportation. • Team Player: Cooperative, adaptable, and open to learning new things. ________________________________________

Insurance office established for over 20 years in the area of Miami Lakes, specialized in Homeowners Insurance, Auto Insurance, Commercial General Liability and Commercial Property Insurance, seeks candidates for the following positions. 220 or 440 licensed sales representative Unlicensed clerical staff Candidates must have basic computer skills, strong communication skills and detail oriented. Candidates must be able to work full time. Candidates can be trained but prior office or insurance office experience preferred. Excellent compensation, schedule and added benefits are offered. Benefits Sick time Holidays Vacation days paid Production Goals Bonus Job Description Provide excellent customer service to existing customers and new prospects. Service of Existing customer policies and quoting of new policies Customer retention Customer policies review Customer preparation of documents (Certificates of Insurance) Customer log and database update Please email your resume for interview appointment.

Join Us as Our Next Team Star – No Experience Needed, Just a Willing Heart! Phone receptionist needed in West Palm Beach!! Are you someone who's been waiting for that one chance to shine? Maybe you've never worked as a receptionist before, but you know you’ve got the drive, the positive attitude, and the eagerness to learn. If you're looking for a place that values your potential more than your past experience, we want to meet you. At our company, we're not just offering a job; we're offering a chance to grow with us. We believe in giving opportunities to those who are ready to embrace them. No resume full of receptionist roles? No problem. We’re looking for someone who’s excited to be the welcoming voice of our business, someone who’s never had the chance but is ready to make the most of it. - Must speak clearly and have a welcoming phone pressence - Must be willing to learn - Starting at $17.50 per hour full time If you want to be part of a team that sees your potential and is excited to help you grow, we’d love to hear from you. Bring your enthusiasm, your willingness to learn, and your appreciation for a new opportunity, and let's build something great together. send us a message as to why you are the best candidate for this position Thank you so much!

We are seeking a professional and friendly receptionist to join our team. This is a front-line role where you will be the first voice our clients interact with, so a welcoming attitude and great phone presence are essential. Responsibilities: Answer and transfer incoming calls quickly and accurately Provide a warm, professional, and friendly first impression to callers and visitors Assist with general office organization and communication tasks Support virtual team members by handling inquiries in an efficient, organized manner Maintain a positive and cooperative attitude in a fast-paced environment Requirements: Excellent phone etiquette and clear, confident communication skills Friendly, approachable, and professional demeanor Strong organizational skills and ability to multi-task Comfortable working as part of a team in a busy office Previous receptionist or front desk experience is a plus but not a must Compensation & Benefits: Starting at $18 per hour, with room for growth Flexible schedule with the ability to work from home a couple of days per week Opportunity to grow within the company What We’re Looking For: We need someone who thrives on helping people, can stay organized under pressure, and represents our company with professionalism and warmth at all times. How to Apply: Please reply with your resume, a couple os sentences as to why you are right for the position, any relevant social media linkks, and your best contact information.

Demolition contractor specializing in commercial, industrial, and residential projects, we’re looking for a highly organized and detail-oriented Bid Coordinator. As a Bid Coordinator, you’ll be the key link between our estimating team, project managers, and clients. You’ll manage the bid process from start to finish—sourcing opportunities, preparing documentation, and ensuring deadlines are met. Key Responsibilities • Coordinate and prepare bids, RFQs, and RFP responses • Review bid invitations and identify scope of work • Gather required documentation (certifications, insurance, licenses, etc.) • Track and manage deadlines for submissions • Communicate with subcontractors and vendors for pricing • Maintain bid calendar • Support estimators and project managers with proposal prep • Conduct follow-ups on submitted bids and track results As well as answer phones, maintain job files, obtain certificate of insurance for projects. Qualifications • 2+ years of experience in a bid coordinator, estimating assistant, or similar role • Familiarity with the construction/demolition industry preferred • Strong organizational skills and attention to detail • Excellent written and verbal communication • Ability to manage multiple deadlines in a fast-paced environment