legal secretary/administrative assistant (Palm Desert, CA)

A distribution center located in San Leandro has an immediate opening for an OFFICE ADM / DISPATCHER position. Job Description: The Warehouse Administrator is responsible for overseeing and coordinating daily warehouse activities, ensuring inventory accuracy, and maintaining records of warehouse transactions. This job requires a detail-oriented individual with excellent organizational and communication skills along with experience in warehouse management. The following job description template outlines the key responsibilities and requirements for the Warehouse Administrator position. Dispatcher is responsible for dispatching routes and truck drivers in compliance with rules and regulations. Our service is related to all types of home furniture deliveries. Responsibilities: Manage inventory systems and ensure accurate tracking of all incoming and outgoing warehouse products. Monitor stock levels and collaborate with the purchasing team to maintain optimal inventory levels. Oversee the processing and shipping of orders from start to finish. Coordinate with shipping carriers to ensure timely delivery of products. Maintain accurate records of all warehouse activities and generate regular reports. Train and supervise warehouse staff, ensuring all safety and security protocols are followed. Collaborate with other departments, such as sales and customer service, to ensure efficient operations. Develop and implement effective warehouse policies and procedures to improve productivity and efficiency. Perform routine inspections of the warehouse to ensure cleanliness and organization. Dispatches and monitors the movements of customer's freight. Daily communications are customarily done via wireless tablets and/or cell phones, other interactive electronic devices or face to face. Duties customarily involved in all aspects of pickups and deliveries and tracks shipments from inception through completion In charge of resolving any issues that may affect the scheduled times for pickup or delivery. These problems normally include mechanical problems with trucks, delays due to traffic or weather challenges or changes requested by the customer regarding times or locations Record incoming and outgoing calls and notes what actions were taken. Records are also generally kept that reflect information on the vehicles, freight charge bills, and estimated times of arrival. Update changes in direction, destinations, freight or other factors are regularly recorded. If any mishaps occur or if there is an issue with a shipper or customer, these records may be useful in the resolution process. Qualifications: • High School or Associate's degree or Military. CLEAN BACKGROUND CHECK. E-VERIFY. • Ability to manage several tasks simultaneously. • Keen orientation to detail. • Excellent organization skills and logical thinking. • Strong verbal and written communications skills. Bilingual Spanish will help. • Excellent follow through on daily tasks and projects • Computer literate • Excel proficient • Data entry skills Please send us your resume. Click on the "REPLY" box at the top. Then click on: "reply by email". Attach your resume. We'll evaluate it and call you back for an interview. Then, you can contact our manager: "ALFREDO LEON" at: (510) 778 2199

Looking for an Office Assistant for a Property Management Company; *Managing Incoming phone calls * Scheduling Maintenance * Show Vacant Units * Filing * Typing * Computer Knowledge (Excel, Word, Quickbooks) * Bilingual Please email Resume to Novinproperties@gmail.com for faster review

Center for Neurological Reprogramming Make a difference working for a small local non-profit. Office Assistant: - Filing, Organizing, Letter Writing, Mailings. - One day per week (Fridays) - 4 hours per day - starts at $25.00 per hour - Excel and PowerPoint experience necessary. Additional hours and pay for a person experienced with a Tobii Eyegaze Computer.

Looking for a construction project administrator and coordinator to help with invoices, contracts, bookkeeping, meeting minutes, and general office administration for a small local CM firm engaged in commercial office interior construction throughout the Bay Area and a small family business operated locally in Santa Cruz.. About Us We partner with commercial property owners and their leasing teams to manage small to medium-sized tenant improvement projects from lease negotiation to project close-out. Our firm specializes in ensuring that buildouts are on time, on budget, and meet the highest standards of quality. About the Role The Project Admin will assist in all aspects of construction project management and small business support, including budgeting, scheduling, bid processes, financial tracking, monthly invoicing and misc. administrative support. Key Responsibilities Project Management & Coordination Assist with all aspects of construction, including scheduling, budgeting, and communication Financial & Budget Oversight Maintain Project Workbooks for construction projects, ensuring accurate cost tracking and budget compliance Work with clients’ accounting teams to manage job-cost tracking, invoice processing, and cash flow forecasting Update monthly corporate accounting reports for active projects, ensuring financial accuracy Track and reconcile construction costs against project budgets, identifying and collecting tenant cost overages Process invoices, ensuring proper coding, lien releases, and contract compliance before approval Assist in final project budget reconciliation and financial close-out Administrative & Compliance Support Prepare contracts and manage signature timelines Organize and maintain project filing systems, ensuring accurate documentation Monthly bookkeeping and invoicing Support additional projects or special requests as needed Who You Are: Are very comfortable with Microsoft Excel and spreadsheet creation, familiar with Quickbooks and general accounting principles, familiar with Docusign and contract execution. Must be organized and have attention to detail and able to follow up and be proactive in pursuing a task to completion. Preferably in Santa Cruz.

Front Desk Receptionist, Boutique Assistant & Cat Spa Concierge Join Our One-of-a-Kind Cat Grooming Spa Title: Cat-Loving Front Desk Coordinator – Part-Time Leading to Full-Time Starting Pay: $24/hour Location: Mill Valley, CA Are you a devoted cat lover who dreams of working in a space that feels like a sanctuary for cats and their people? We’re looking for a Front Desk Receptionist / Boutique Assistant / General Catch-All person to become the welcoming heart of our truly special cat grooming spa and boutique. About Us: Fur Cat’s Sake is unlike any other. We believe cats deserve respect, gentleness, and a calm environment. Every part of our mission is built around creating a peaceful, loving experience for our feline clients — and the people who adore them. ________________________________________ What We’re Looking For: • Excellent phone and in-person communication skills • Strong attention to detail and follow-through • Comfort around cats — you’ll be around them every day! • A proactive, dependable work ethic • Availability for 3–4 shifts/week, with a clear path to full-time This Role Is Not a Fit For: • College students juggling school or seasonal schedules • Applicants looking for short-term work or “just a job” • Individuals with other part-time jobs — this position is intended to grow into a full-time role • Anyone who has applied to this position in the past — we received an overwhelming number of applications previously and, while we couldn’t respond to everyone due to the demands of running a growing business, we are looking for very specific talent. If you didn’t hear from us before, we kindly ask that you do not reapply. ________________________________________ Who You Are: • A true cat enthusiast — you intuitively understand cats’ unique needs and personalities • Friendly, patient, and warm with both two-legged and four-legged guests • Calm under pressure — you help keep things grounded during busy moments • Highly organized and proactive — you can gracefully juggle front desk, spa, and boutique tasks • Excited to be part of a mission-driven, tight-knit, cat-loving team ________________________________________ Your Key Responsibilities: • Greet clients and their cats with warmth, patience, and professionalism • Manage appointment scheduling, confirmations, check-ins, invoicing, and client communications • Assist boutique shoppers — recommending cat products and processing purchases • Keep the spa and boutique tidy, serene, and well-stocked • Support groomers and fellow team members to ensure smooth daily operations (this may include lifting heavy cats or litter) ________________________________________ Compensation & Growth: • Starting pay: $24/hour • Part-time position with clear opportunity for advancement • Performance-based raises may lead to eligibility for health and retirement benefits • Long-term potential for leadership roles for the right candidate Bonus Points If You Have: • Experience in pet care, grooming, retail, or boutique settings • Knowledge of feline behavior, wellness, or body language • Strong customer service and communication skills • Managerial skills or leadership experience — and you enjoy taking charge and helping a team run smoothly ________________________________________ Why You’ll Love Working Here: • A peaceful, cat-centered workspace surrounded by fellow feline fans • A supportive, passionate team that shares your love for animals • A chance to help people find beautiful, curated items for their cats • The satisfaction of making a meaningful difference for cats and their humans every day ________________________________________ To Apply: Please send your resume and a short note introducing yourself. We’d love to hear about your favorite cat (past, present, or dream cat!) and why you’d like to join the Fur Cat’s Sake family. Kindly note: It may take us 5–7 days to respond to applications. Thank you so much for your patience and understanding!

An expert in the field of Child & Adolescent Psychiatry, with a thriving private practice, is seeking an assistant to work 8am to 1pm on Tuesdays, Wednesdays, and Fridays. Required qualifications: - Ability to transcribe dictated legal reports - Basic research skills - Strong editing and writing skills - Ability to work independently once assigned project - Attention to detail - Basic computer skills Preferred qualifications: -Ability to research and update documents, including works of fiction. -An active interest in one or more of the fields of psychiatry, psychology, forensics, social justice, and sexuality studies. Within the position, there are many opportunities to collaborate creatively on various projects, such as the production of a podcast about sex and sexuality, fiction and non-fiction writing projects, and general discoursing around the topics that we cover through the various reaches of our work. To inquire, please send a cover letter and resume, outlining your interest and experience. We look forward to connecting with you!