Receptionist (new york city: manhattan)

Our client, an investment firm in Midtown, is seeking an Executive Assistant to support senior leaders in the Fixed Income group. The hours are 8:30am-5:00pm, and the role is fully in office, five days per week. Responsibilities: * Provide executive-level support to several senior leaders * Manage calendars, coordinate meetings, schedule travel, and prepare expense reports * Compile reports and project-related documents * Coordinate meetings and events both onsite and offsite * Create detailed travel itineraries and perform ad hoc duties as needed Qualifications: * Up to 5-7+ years of experience as an Executive Assistant, preferably within financial services * Bachelor's degree required * Proficiency in Microsoft Office Suite * Proven ability to manage complex scheduling and support multiple senior leaders * Excellent communication skills and ability to handle confidential information with discretion Compensation/Benefits: * Up to $130K base salary plus bonus and paid overtime * Catered breakfast and lunch daily * 401K with match * Comprehensive benefits plan with employee contribution * Fitness reimbursement * Work-sponsored social events * Generous PTO Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Golden Class Limo is specialized in professional limousine transportation services in the tri-state area. Our services include Airport Transportation, Transportation for Meetings & Events, Hourly Service, Group Transportation and Corporate Transportation. Job Description • Generate and track invoices and make payments. • Ensure clients are billed correctly for the services offered. • Follow up invoices sent to clients or affiliates. • Communicate with clients/affiliates to answer invoices related questions. • Keep drivers’ files updated and well organized. • Help in coordinating events (greater). Requirements: • Basic understanding of billing and invoices. • Excellent organizational skills and attention to detail. • Excellent written and verbal communication skills. • Ability to follow verbal and written instructions. • Proficient in Microsoft Office Suite • Experience with accounting software; QuickBooks experience a plus Job Types: Full-time Pay: $17 up to $20 per hour For interview, please email your resume or reply to this post with your resume Address: 47-47 35th St, Long Island City, NY 11101

Our client, a global investment and technology development firm, is seeking a Receptionist in New York City. The hours are Monday through Friday, 9:00 am-6:00 pm (with occasional 8:30am-5:30pm shifts). Responsibilities: Serve as the first point of contact for investors, visitors, and employees, ensuring a warm and professional welcome Manage front desk operations, including answering calls, triaging inquiries, and maintaining a polished reception area Schedule and coordinate conference room bookings, ensuring all setups are complete and conflicts are resolved Collaborate with other reception teams across offices to standardize responses and procedures Act as a concierge for internal and external stakeholders, assisting with business cards, parking passes, and museum memberships Liaise with the food services team to coordinate offerings and troubleshoot platform issues Qualifications: Bachelor's degree required 0-2+ years of experience in reception, hospitality, or related customer-facing roles Strong interpersonal skills and a proactive, service-oriented mindset Ability to multitask effectively in a fast-paced environment Familiarity with Microsoft Outlook and the full Office suite a plus Compensation: Base salary of $70,000 plus overtime and bonus 100% employer-paid medical, dental, and vision insurance Fertility and family-building benefits On-site chef-prepared breakfast and lunch with rotating weekly menus On-site gym and subsidized gym memberships 401(k) matching, wellness reimbursements, and charitable gift match program Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, a leading hedge fund located in Midtown Manhattan is seeking a Long-Term Temporary Project Coordinator to support the Global Head of Real Estate. The position starts asap and lasts up to two years; current schedule requires Tues-Thurs onsite and Mon/Fri work from home, though that could change in time. Hours are 8am - 6pm, with flexibility for overtime as needed. Hourly rate is $40-42/hr DOE. Responsibilities: Manage and maintain project management system, interfacing with and across teams and departments within the organization; responsibilities include compiling a weekly recap of upcoming meetings, open items and upcoming deadlines. Manage the day-to-day workflow of the executive ensuring daily and weekly tasks and deliverables are operationally and strategically well aligned with priorities Ensure the executive is well prepared for external and internal meetings, and support execution of special projects. Maintain close relationships with external and internal parties, serving as liaison between them and executive Represent and intercede on behalf of executive in person, by phone and in written correspondence as needed and appropriate. Prepare notes and readouts resulting from all meetings Coordinate sensitive and confidential projects Requirements: Minimum of 5+ years in a project coordinator or similar role ideally out of real estate, construction or financial services Excellent computer skills with the following: Microsoft Office, including Word, PowerPoint, Excel and Microsoft Outlook; project management or Demonstrated experience implementing systems to boost efficiency Proven ability to adapt and pivot quickly based on new information and able to prioritize and re-prioritize tasks in real-time in order to meet deadlines Excellent administrative and organizational skills, with expert attention to detail. Self-starter, able to work independently as well as collaboratively with others. Outstanding interpersonal skills, including the ability to work with all levels of employees Sound judgment, including the ability to use and show discretion Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

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Our client, an investment management firm, is seeking an Executive Assistant to support Portfolio Managers and their teams. They are seeking a dynamic individual who has strong multitasking skills, is organized, and can be flexible in a fast-paced environment. This role is onsite 5 days per week in New York City, and the hours are 8:00/8:30am-5:00/6:00pm with paid overtime. Responsibilities: * Manage complex, high-volume calendars and coordinate internal/external meetings * Build relationships with broker sales teams and Investor Relations to plan calls and meetings * Arrange domestic and international travel, including flights, hotels, and ground transportation * Process and reconcile expense reports for supported team members * Log corporate access and broker interactions into internal databases * Assist with personal requests from portfolio managers as needed * Participate in weekly team meetings and support ad hoc projects Qualifications: 3-5+ years of Executive Assistant experience, ideally supporting client-facing teams Experience supporting multiple team members Bachelor's degree required Stable work history Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) Strong organizational and time management skills; able to juggle competing priorities Mature, professional, and collaborative with excellent communication skills Discretion handling confidential information and a proactive, resourceful work style Compensation/Benefits: * Up to $120,000 base salary + bonus + paid overtime * Paid overtime * Medical, dental, and vision benefits (with employee contribution) * 401K with match * Catered breakfast and lunch daily * Fitness reimbursement, on-site gym * Mental health and family benefits * Generous PTO package Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)