Project & Operations Coordinator – Portland (SE Portland) — $25–30/hr (Portland (SE Portland))

Administrative Assistant RWR Construction is seeking a full-time Assistant to our General Manager. Duties include administrative support across the organization, managing incoming requests for bids, pricing and ordering supplies, scheduling inspections, and working on special projects. You should be a self-starter and able to multitask in a timely and effective manner. Exceptional organizing skills are essential for this position. Responsibilities: • Process incoming bid requests by phone, email and internet. • Obtaining pricing for and ordering materials from vendors. • Schedule appointments, inspections, help coordinate with Clients, Engineers, Inspectors and others. • Perform other clerical duties and provide general administrative support to office. • Work on special projects such as marketing and safety. • Receive, sort and distribute daily mail and deliveries. • Keep area and all common office areas tidy, presentable and stocked with all necessary supplies. SKILLS: • Proven work experience as a receptionist and/or administrative assistant • Exceptional verbal and written communication skills • Interest in the construction trades • Ability to be resourceful and proactive when issues arise • Excellent organizational skills • Multitasking and time-management skills, with the ability to prioritize tasks • Quick learner, anticipates needs and is a self-starter • Proficiency with Microsoft Office Suite, especially Excel Experience and Qualifications: • Receptionist or administrative assistant in construction setting: 1 year (preferred) Education: • High school or equivalent (Required) • Bachelor's Degree a plus • Bilingual - Spanish a plus.

Absolute Electrical is seeking an office receptionist for our office in Belmont to handle the day to day operations. Requirements: Good phone etiquette, you will be the point of contact at the office so proper phone etiquette and a good phone voice will be required. Knowledge of Windows PC; Word, excel, etc. Valid Driver's license Great personality Self-motivated Ability to problem solve and complete tasks. The job consists of answering phones, scheduling jobs, typing invoices (word documents) picking up and sending mail, pick up and delivery of material, filing, keeping warehouse and office tidy, typing estimates, and many clerical roles. You will also have the role of personal assistant to the owner, helping with any tasks so he may focus his time on work related items. This job is not for everybody. You must be self-disciplined and able to work by yourself because a lot of the time you may be the only person in the office. You must be self-reliant, a strong decision maker and able to hold yourself accountable for correct and complete work. No experience is required and the office promotes a casual (yet appropriate) dress code. The office is DOG FRIENDLY and you may bring your dog(s) to the office with you daily. Pending introduction to the owner's dog. Part of the job will be picking up the owner's two dogs from his house in San Carlos and dropping the dogs back off in the afternoon (Dog pick up and drop off is on company time.) Hours are Monday through Friday from 8:00 am to 3:00pm. May be slightly flexible for school schedule. Job Type: Full-time Compensation: $22 PLEASE NO CALLS! Interested applicants can email their resumes.

We are seeking a highly organized and friendly Front Desk Receptionist to join our team. In this pivotal role, you will be the first point of contact for our clients and visitors, as well as our employee's, ensuring a welcoming atmosphere while managing various administrative tasks. The ideal candidate will possess strong communication skills, attention to detail, and the ability to multitask effectively. Duties (but not limited to) -Greet and assist visitors and clients/employees in a professional and courteous manner. -Manage multi-line phone systems, directing calls appropriately and taking messages when necessary. -Perform data entry tasks accurately and efficiently, maintaining organized records. -Handle filing and document management to ensure easy retrieval of information. -Provide customer support by addressing inquiries and resolving issues promptly. -Utilize Microsoft Office for various administrative tasks, including typing correspondence and proofreading documents. -Assist with calendar management, scheduling appointments, and coordinating meetings and interviews. -Maintain office organization through effective time management and clerical support. -Support bookkeeping tasks as needed. -assist in maintaining up to date record keeping on employees including sending communication for card renewals and updated contact information. Requirements/preferred: -Experience in front desk or receptionist roles is preferred. -Strong computer literacy with proficiency in Microsoft Office. -Familiarity with multi-line phone systems and excellent phone etiquette skills. -Previous office management or clerical experience is highly desirable. -Exceptional organizational skills with the ability to manage multiple tasks simultaneously. -Strong typing skills with attention to detail for accurate data entry and documentation. -Experience in customer service or support roles, demonstrating a commitment to client satisfaction. -Personal assistant experience is beneficial for managing various administrative responsibilities effectively. -Professional appearance and demeanor are required. Dress the part!! -Bring a positive and happy attitude to work every day! We are a smaller in-office team, and we rely on one and other to create a work environment we all want to be in! We look forward to welcoming a dedicated Front Desk Receptionist who can contribute positively to our team while providing exceptional service! There is definitely opportunity to grow and develop withing the company and sister companies. Monday-Friday, 8:45am-5:15pm. Closed weekends and Major holidays!!

Position: Designer/Sales Assistant Location: San Diego to Oceanside, CA (travel required) Job Type: Variable hours, including weekends We are seeking a highly organized and driven Designer/Sales Assistant to support our growing design team. This role demands flexibility, initiative, and strong communication skills. You will play a key role in client management, material planning, and design execution. Key Responsibilities: • Manage and organize all client information and communication • Accurately measure properties and ensure field data is precise • Assist in creating accurate material take-offs and support the estimating process with the lead designer • Facilitate communication and approvals with Homeowners Associations (HOAs) • Support and help manage the workflow of the current design team • Handle client outreach, meeting scheduling, and follow-up • Be available to travel throughout the region—from San Diego to Oceanside—as needed • Work variable hours, including evenings and weekends when required Qualifications: • Prior experience in design, sales assistance, or project coordination preferred • Strong attention to detail and ability to multitask • Excellent verbal and written communication skills • Proficiency in basic design tools (e.g., SketchUp, AutoCAD, or similar) is a plus • Must have a valid driver’s license and reliable transportation • Self-starter with a proactive attitude

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Part time weekend Receptionist/Hostess wanted for busy new model home showroom display center. Saturday 10:00 to 5:00. $600.00 per month. Reliable, friendly, creative, outgoing people person. Some Computer, Internet, Social Media Skills Necessary. MLS knowledge a plus. Will train. Spanish speaking required. Please send current resume.