Permitting Specialist (Jacksonville)

Arita Poulson General Contracting, LLC, a locally owned and operated company, seeking an experienced Project Engineer to assist Project Managers and Superintendents in ensuring projects meet plans and specifications. Responsibilities: * Collaborate with the Project Manager and Superintendent to develop on-site utilization programs. * Initiate and oversee job start-up, in-progress, and shutdown procedures, ensuring timely execution. * Manage submittals, reviews, approvals, and distribution of shop drawings, samples, and other required documentation. * Organize and maintain all project engineering files, including subcontract and bid package records, plans, specifications, changes, clarifications, and as-builts. * Track the status of submittals, draw requests, subcontractor draws, and change proposals, obtaining direction from the Project Manager as needed. * Review vendor schedules of values and coordinate with the Project Manager to prepare the schedule of values. * Obtain signatures for all contracts, subcontracts, and change orders. * Resolve invoice issues and coordinate back charges promptly. * Manage draw request procedures from review to payment. * Evaluate subcontractor payment requisitions relative to work completed, in coordination with Project Manager and Superintendent. * Assist with preparation and processing of general requisitions through to payment. * Supervise and coordinate record/document processing for field purchasing and labor (receiving, logging, distribution, control stamping, filing). * Serve as liaison between project teams, other departments, clients, and external contacts to schedule meetings, resolve issues, coordinate work, and maintain professional relationships. * Assist with project-related communications and marketing correspondence to potential clients. Qualifications: * Associate Degree or minimum 5 years of construction administrative experience. * Intermediate understanding of construction terminology, documentation, and procedures. * Familiarity with accounting functions and contract management. * Ability to read and interpret construction plans and specifications. * Proficiency in MS Office, Internet, and Construction Management Software. * Strong communication and interpersonal skills. * Authorized to work in the United States. * Valid driver’s license required. Benefits: * 401(k) matching * Health and dental insurance * Paid time off Schedule: Monday to Friday Download our application at www.aritapoulson.com/employment and email it with your resume to resume@aritapoulson.com.

Interested in getting into the property management area but no experience? Entry level position will train. Detail oriented, able to follow through on tasks, takes initiative and enjoys communicating with Owners, Tenants and Vendors. This is not a remote position. Office Hours: Monday through Friday. 7:30am to 4:30pm. Closed on Federal Holidays. Responsibilities include: 1. General office responsibilities. 2. Answer phones, take detailed messages and assist customers. 3. Assist Accounting and Assistants as needed. 4. File, scan and upload documents into Appfolio. Other areas as assigned. Minimum qualifications: 1. High school graduate. 2. Strong verbal and written communication skills. 3. Positive attitude. 4. Team player. 5. Detail-oriented with the ability to multi-task for a busy office. 6. Flexible. 7. Computer experience (Microsoft Office, Excel, and Outlook). Preferred qualifications: 1. 1 year of office experience. 2. Property Management experience. 3. Familiar with Appfolio property management software. 2. Knowledge of the Island of Oahu. We have properties Island-wide. This is an hourly position. Medical, dental, drugs and vision coverage provide for employee through HMSA or Kaiser after meeting employment requirement. Paid Federal Holidays off. If interested, please provide your resume and salary requirements.

About Us ZMANA is a fast-growing smart technology start-up based in Kaka‘ako. We design and install intelligent security and automation systems for residential and commercial clients across O‘ahu. Our team thrives on innovation, adaptability, and excellent service. We're looking for a driven, organized, and customer-focused Office Administrator to support our day-to-day operations. About You You're proactive, adaptable, and ready to wear many hats in a dynamic work environment. You love solving problems, are great at staying organized, and enjoy helping both customers and teammates. You’re comfortable with technology and take pride in keeping things running smoothly. Key Responsibilities Serve as the first point of contact for customers via phone and email Confirm and prepare for the next day's appointments and technician schedules Organize paperwork and digital files across ZMANA and affiliated businesses (Google Drive) Manage administrative workflows for the CEO's personal LLCs and nonprofit initiatives Track and report on utilities, licenses, and billing using QuickBooks Online and Salesforce Process Alarm.com RMAs and create accounts for new installations Maintain inventory of office and cleaning supplies, and reorder as needed Schedule vehicle safety checks and maintenance appointments Create and manage internal folders and documentation (e.g., KTO install folders Support Leadership and Executive Admin in high-priority operational projects Assist in vendor coordination, document management, and general office operations Preferred Skills & Experience Excellent verbal and written communication skills Highly organized, detail-oriented, and accountable Strong customer service skills and a positive, team-oriented attitude Comfort with Macs, Google Email, Google Workspace, and cloud-based tools Experience with QuickBooks Online and Salesforce (preferred but not required) 3–5 years of administrative or customer service experience Bachelor's degree or equivalent work experience Ability to learn and adapt quickly in a startup setting Benefits Full medical, dental, and vision coverage Paid time off and holidays 401(k) plan Growth opportunities in a fast-paced tech startup environment Please apply online with ZMANA at: https://zmana.prismhr-hire.com/job/175266/office-administrator?s=cl

Our busy eBay store needs a second person to list items for sale. Seeking someone to enter and post eBay listings and photos via Google Drive on a weekly basis. Candidate must have at least 2 years of experience consistently listing items for sale on eBay. Must be detail oriented and willing to work an average of 8 - 10 hours per week. Powersports vehicle knowledge is a plus. Set your own schedule while you work from home. Must live on Kauai. Reply to this posting with a resume listing your eBay store and any other ecommerce store experience to apply. Mahalo!

About Kokua Realty: With over 35 years of service in the Hawaiian Islands, Kokua Realty is one of Hawaiʻi’s leading full-service real estate companies. Our mission is to deliver exceptional property management, maintenance, brokerage, construction, and investment services—fueled by our commitment to “STRIVE For Excellence” in everything we do. We are currently seeking a dependable and customer-focused Part-Time Self-Storage Front Desk Clerk to join our Self Storage Team. If you are friendly, organized, and enjoy providing excellent service, we’d love to hear from you. Key Responsibilities: Greet customers and provide professional, friendly assistance both in person and over the phone Rent and manage self-storage units efficiently and accurately Promote and sell packing supplies and related retail items Maintain accurate records, complete daily reports, and manage rental agreements Operate and update computer systems for account management and facility operations Maintain a clean, professional, and welcoming front office environment Assist with onsite facility inspections and other tasks as needed Qualifications: Previous experience in customer service, sales, or administrative roles Strong verbal and written communication skills Excellent organizational skills and attention to detail Proficient with Microsoft Office and basic computer systems Self-motivated and able to work independently with minimal supervision Positive, team-oriented attitude and professional appearance Valid driver’s license required Experience in the self-storage industry is a plus, but not required Additional Information: Part-time position, approximately 20–25 hours per week (including possible weekend shifts) Must pass a pre-employment drug test and background check Kokua Realty is an equal opportunity employer How to Apply: If you’re ready to be part of a dedicated, supportive team and make a difference for customers every day, please submit your resume and a brief cover letter. Kokua Realty – One Vision. One Company. One Team.

Large downtown condominium seeking a full-time administrative assistant to work with and be a part of our management team. Experience in property/residential management field preferred but not required. Computer literate candidates with great interpersonal skills, strong work ethic and integrity are being sought. Individuals must have excellent communication, organizational, and multi-tasking skills. Training & professional development provided. Position available immediately. Please send resume and salary requirements, in confidence, via reply to this post. Additional Responsibilities: • Provide excellent customer service both via phone and in person. • Responds and acts upon all resident questions, concerns and complaints. • Accurate Data Entry of routine correspondence and work orders. • Coordinate/schedule work orders and dispatch appropriate personnel. • Handle a high volume of paperwork, correspondence, and reports. • Assist with general office duties, including filing, scanning, data entry, copying, etc. • Other duties as assigned. Required Education and Qualifications: • High School Graduate (Diploma or Equivalent). • Must have at least 2 years of administrative work experience. • Proficient in Microsoft Office programs. • Must be able to maintain confidential information. • Ability to work well independently and in a group setting. • Excellent written and verbal communication skills. Benefits: • Medical and dental benefits • Parking • More