Operations Associate - Los Angeles

🚀 We’re Hiring: Office Administrator (a.k.a. The Glue That Holds Us Together) Are you the kind of person who actually enjoys keeping things organized, on track, and running smoothly? Do you take pride in making sure no detail slips through the cracks? If so — we want you on our team! We’re looking for a sharp, friendly, and reliable Office Administrator to be the backbone of our daily operations. 🛠️ What You’ll Be Doing: *Managing paperwork, scheduling, and keeping our files in check *Answering phones and being the friendly voice of our office *Handling emails, organizing documents, and keeping things running like a well-oiled machine *Helping out with light bookkeeping and customer service *Keeping the office stocked, sorted, and stress-free 🎯 What We’re Looking For: *Previous office or admin experience *Strong organizational and communication skills *Comfortable with Microsoft Office (Word, Excel, Outlook) *A self-starter who can stay on top of things without constant supervision *A positive attitude and a good sense of humor never hurt either 🎉 What You’ll Get: A supportive, no-drama team Room to grow in a fast-moving company Competitive pay Paid time off and potential benefits (depending on experience) Occasional free coffee and snacks (we’re not monsters) 📬 How to Apply: Please email resume :)

LOWELL Transportation is seeking an Office Assistant to join our "IN OFFICE support team. Monday through Friday, 7:30AM to 3:30PM required responsibilities: - customer service assistance - dispatcher assistance - self organized and ability to generate tasks to others -assist in daily check-in and assist dispatcher/driver support as needed - Create and maintain company files including Excel and word - Letter writing - internet browsing and computer skills Requirements include: · Strong interpersonal and communication skills (written and verbal) · Highly motivated self-starter · Ability to work independently interact with management and staff · Exceptional organizational skills and attention to detail · Working knowledge of the Microsoft Office suite

Our client, a leading provider of environmental and industrial services located in Norwell, MA, is seeking a Fleet Management Administrator to maximize operational profit using effective planned maintenance. This is a 1-year contract role, 100% on-site 8:00am to 5:00pm Mondays through Fridays. Compensation for this role is $25 per hour. Qualified and interested individuals are encouraged to apply today for immediate consideration. Tasks: Prioritizes outsourced maintenance work and work order process on a daily basis in consultation with Hub Maintenance Planners, Operations and Maintenance Supervisors. Manages Maintenance data collections and information gathering to more effectively provide planned maintenance in the future. Prepares reports, Analyzes data and makes recommendations for maintenance efficiency improvements. Monitoring the actual maintenance activity, comparing the actual progress as compared to plan. Monitoring the actual maintenance activity, comparing the actual progress as compared to plan. Manage all third party repairs for assigned regions of responsibility Review all quotes and identify areas where repair costs can be reduced/eliminated Identify rework scenarios where repairs should be denied and or be covered under warranty Identify repairs that should be covered under OEM or aftermarket parts suppliers warranty Coordinate with third party vendors to collect quotes, invoices and preventative maintenance forms. Create purchase orders for all third party repairs Update asset management system with asset attributes if necessary, such as engine make, model, other classifications Perform other administrative duties and tasks assigned from time to time by management and will be required by the needs of the Clean harbors business Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Milton/Dorchester: We are a dental practice in need of a front desk receptionist that we refer to as a Patient Relations Coordinator as it accurately reflects the job description. You will be the first person that our patients talk with either on the phone or in person. Thus, we are looking for a personable professional who enthusiastically interacts with our patients and other team members to help create a welcoming, caring, and helpful environment. Are you that person? Customer service experience is critical. Working in a computer-based office is a plus. Reliability, punctuality, integrity, and responsibility are all critical attributes in this position. This is a 32 hour per week position (considered full-time in this office) with benefits. No nights or weekends. Salary will reflect your experience and abilities.

Job Title: Recruiting Coordinator Location: Hybrid (Tuesday-Thursday onsite, Monday & Friday remote) - Norwood, MA Start Date: ASAP Duration: 3 months+ Pay: $25-28/hour Hours: 8:30 AM - 5:00 PM About the Role: We are seeking a highly organized and detail-oriented Recruiting Coordinator to support our fast-paced recruitment operations. This role requires excellent scheduling skills, strong communication, and the ability to manage multiple stakeholders and time zones. The ideal candidate thrives behind the scenes, ensuring a seamless hiring process from start to finish. Key Responsibilities: Coordinate and manage complex interview schedules involving multiple candidates, recruiters, and hiring managers across different time zones Serve as a primary point of contact throughout the interview process Maintain accurate candidate records in the applicant tracking system (ATS) Assist with administrative tasks and recruitment-related projects Prepare hiring status updates, reports, and meeting notes for internal teams Collaborate with recruiters to ensure a positive candidate experience Communicate proactively and clearly with all stakeholders Identify opportunities to improve processes and provide reliable support to the team Manage tasks independently while meeting deadlines and maintaining organization Qualifications: 2+ years' experience in scheduling or administrative support, preferably in a corporate setting Proven ability to handle high-volume and complex interview scheduling Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Exceptional organizational skills and strong attention to detail Excellent verbal and written communication skills Self-motivated with the ability to work independently and as part of a team Comfortable following direction and managing follow-ups Enjoys providing behind-the-scenes support in a dynamic environment Bonus: Experience coordinating remote and hybrid teams Project coordination or multitasking across priorities Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

$38-$42/hr 3-6 months, Hybrid to Acton JOB DESCRIPTION Position Overview: The Senior Administrative Assistant provides administrative support to three VPs in the US Commercial team supporting the VP of US Commercial Planning, VP of US Marketing, and VP of US Market Access. Responsibilities • Maintain and protect highly confidential corporate information and communicate information within scope of authority. • Maintain executives’ calendars and schedules by arranging meetings and events via Outlook and Microsoft Teams. • Collaborate with other EAs and Admin Assistants to coordinate calls and meetings with other executive and senior leadership teams. • Scheduling/event management for employees and external company functions as requested, such as team building events or workshops. • Arrange executives’ domestic and international travel to include flight, hotel, and ground transportation reservations by using Concur and/or company travel agency. • Prepare and submit expense reports promptly for executives via Concur, ensuring compliance with the company T&E policies. • Manage all meeting/events details such as: • Booking/setting up conference room, coordinating with Facilities as needed. • Researching and managing offsite events to include securing venues, blocking hotel rooms, securing restaurants, and any ground transportation as requested. • Preparing meeting agendas, materials, and pre-reads, as needed. Coordinate with presenters to get copies of presentations and pre-reads. • Securing necessary IT/AV equipment and required connections (Wifi, teams), coordinating with IT support as needed. • Initializing and/or driving presentations for presenters, as requested. • Coordinating catering needs when necessary or as requested. • Updating attendees of meeting requirements and other meeting info. Coordinate to ensure third party guest(s) have access to facilities and wifi/AV equipment. • Use CoPilot to take meeting minutes and follow-up with team on action items as needed. • Finalize draft PowerPoint presentations for meetings to ensure uniformity with other presenters and adherence with the company’s corporate master presentation format. • Draft official correspondence, such as emails and letters, as requested. • Initiate purchase order requests, invoices, and check requests as requested or when necessary, using SAP. Manage specific vendor relationships. • Perform other duties as assigned. Multifaceted project management and assisting with special projects and initiatives, as needed. Required Skills and Competencies • Dependable, highly organized and very detail oriented. Strong professional presence. • Strong problem resolution and project management skills with strong ability to manage multiple tasks, prioritize effectively, and meet deadlines. Flexibility to adapt to changing priorities and situations. • Ability to act independently and use discretionary judgment. • Strong knowledge and experience coordinating offsite events dealing with securing venues and working with event planners to include hotel room blocking, securing conference rooms, securing A/V requirements, catering, large group restaurant reservations, and ground transportation as required. • Ability to learn new technical apps quickly for immediate use (i.e., Workday, Adobe Acrobat Pro, Smartsheet, OneNote, SharePoint, etc.) • Extremely knowledgeable and have significant Microsoft Outlook and Teams scheduling experience. High computer proficiency in Microsoft Office Suite such as Word, Excel, PowerPoint, and other relevant software. • Extremely knowledgeable and have considerable experience in working with SAP for PO requests and invoice payments. • Exceptional verbal, written, presentation, and communication skills. • Ability to manage multiple priorities at any given time while having the decisiveness to ask for help when needed. Accuracy and attention to detail are essential for all tasks. • Highly personable and work well with others and peers. Highly team-oriented. • Superior collaborative skills with ability to work with ease either up or down the chain. Experience communicating with individuals at all levels, both externally and internally within the organization, is required. Education and Experience • Minimum of 5 years of experience supporting senior management stakeholders required. • Experience supporting multiple executives is preferable. Superior interpersonal skills with feeling at ease working with senior-level executives. Additional Information • The position is hybrid in Acton, MA with three days per week in-office. • Travel is limited and will be based on business needs.