Operations Assistant (Portland)-Mandarin

Job Title: Recruiting Coordinator Location: Hybrid (Tuesday-Thursday onsite, Monday & Friday remote) - Norwood, MA Start Date: ASAP Duration: 3 months+ Pay: $25-28/hour Hours: 8:30 AM - 5:00 PM About the Role: We are seeking a highly organized and detail-oriented Recruiting Coordinator to support our fast-paced recruitment operations. This role requires excellent scheduling skills, strong communication, and the ability to manage multiple stakeholders and time zones. The ideal candidate thrives behind the scenes, ensuring a seamless hiring process from start to finish. Key Responsibilities: Coordinate and manage complex interview schedules involving multiple candidates, recruiters, and hiring managers across different time zones Serve as a primary point of contact throughout the interview process Maintain accurate candidate records in the applicant tracking system (ATS) Assist with administrative tasks and recruitment-related projects Prepare hiring status updates, reports, and meeting notes for internal teams Collaborate with recruiters to ensure a positive candidate experience Communicate proactively and clearly with all stakeholders Identify opportunities to improve processes and provide reliable support to the team Manage tasks independently while meeting deadlines and maintaining organization Qualifications: 2+ years' experience in scheduling or administrative support, preferably in a corporate setting Proven ability to handle high-volume and complex interview scheduling Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Exceptional organizational skills and strong attention to detail Excellent verbal and written communication skills Self-motivated with the ability to work independently and as part of a team Comfortable following direction and managing follow-ups Enjoys providing behind-the-scenes support in a dynamic environment Bonus: Experience coordinating remote and hybrid teams Project coordination or multitasking across priorities Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

$38-$42/hr 3-6 months, Hybrid to Acton JOB DESCRIPTION Position Overview: The Senior Administrative Assistant provides administrative support to three VPs in the US Commercial team supporting the VP of US Commercial Planning, VP of US Marketing, and VP of US Market Access. Responsibilities • Maintain and protect highly confidential corporate information and communicate information within scope of authority. • Maintain executives’ calendars and schedules by arranging meetings and events via Outlook and Microsoft Teams. • Collaborate with other EAs and Admin Assistants to coordinate calls and meetings with other executive and senior leadership teams. • Scheduling/event management for employees and external company functions as requested, such as team building events or workshops. • Arrange executives’ domestic and international travel to include flight, hotel, and ground transportation reservations by using Concur and/or company travel agency. • Prepare and submit expense reports promptly for executives via Concur, ensuring compliance with the company T&E policies. • Manage all meeting/events details such as: • Booking/setting up conference room, coordinating with Facilities as needed. • Researching and managing offsite events to include securing venues, blocking hotel rooms, securing restaurants, and any ground transportation as requested. • Preparing meeting agendas, materials, and pre-reads, as needed. Coordinate with presenters to get copies of presentations and pre-reads. • Securing necessary IT/AV equipment and required connections (Wifi, teams), coordinating with IT support as needed. • Initializing and/or driving presentations for presenters, as requested. • Coordinating catering needs when necessary or as requested. • Updating attendees of meeting requirements and other meeting info. Coordinate to ensure third party guest(s) have access to facilities and wifi/AV equipment. • Use CoPilot to take meeting minutes and follow-up with team on action items as needed. • Finalize draft PowerPoint presentations for meetings to ensure uniformity with other presenters and adherence with the company’s corporate master presentation format. • Draft official correspondence, such as emails and letters, as requested. • Initiate purchase order requests, invoices, and check requests as requested or when necessary, using SAP. Manage specific vendor relationships. • Perform other duties as assigned. Multifaceted project management and assisting with special projects and initiatives, as needed. Required Skills and Competencies • Dependable, highly organized and very detail oriented. Strong professional presence. • Strong problem resolution and project management skills with strong ability to manage multiple tasks, prioritize effectively, and meet deadlines. Flexibility to adapt to changing priorities and situations. • Ability to act independently and use discretionary judgment. • Strong knowledge and experience coordinating offsite events dealing with securing venues and working with event planners to include hotel room blocking, securing conference rooms, securing A/V requirements, catering, large group restaurant reservations, and ground transportation as required. • Ability to learn new technical apps quickly for immediate use (i.e., Workday, Adobe Acrobat Pro, Smartsheet, OneNote, SharePoint, etc.) • Extremely knowledgeable and have significant Microsoft Outlook and Teams scheduling experience. High computer proficiency in Microsoft Office Suite such as Word, Excel, PowerPoint, and other relevant software. • Extremely knowledgeable and have considerable experience in working with SAP for PO requests and invoice payments. • Exceptional verbal, written, presentation, and communication skills. • Ability to manage multiple priorities at any given time while having the decisiveness to ask for help when needed. Accuracy and attention to detail are essential for all tasks. • Highly personable and work well with others and peers. Highly team-oriented. • Superior collaborative skills with ability to work with ease either up or down the chain. Experience communicating with individuals at all levels, both externally and internally within the organization, is required. Education and Experience • Minimum of 5 years of experience supporting senior management stakeholders required. • Experience supporting multiple executives is preferable. Superior interpersonal skills with feeling at ease working with senior-level executives. Additional Information • The position is hybrid in Acton, MA with three days per week in-office. • Travel is limited and will be based on business needs.

A well-established law firm in Natick, MA is seeking a detail-oriented Intake Specialist for a full-time, in-person role. The position offers a pay rate of $25/hour, with a Monday-Friday, 9:00 AM - 5:00 PM schedule and free parking onsite. This is a temporary role with potential for permanent placement, supporting a small legal team by managing client intake and ensuring an efficient onboarding process. Job Responsibilities: Conduct intake calls with potential clients and document case details Manage and track client leads, follow-ups, and transitions to attorneys Communicate with clients, staff, and vendors via phone, email, video, and in-person Maintain intake software systems, generate reports, and support process improvement Participate in business development efforts and oversee AI tools related to intake Candidate Qualifications: Bachelor's degree and 2+ years of office or equivalent experience Proficient in Microsoft Office, CRMs, and preferably Lawmatics; ability to quickly learn new systems Strong judgment, organization, multitasking, and interpersonal communication skills Knowledge of social media, internet search functions, and basic employment law is a plus Qualified and interested candidates are encouraged to apply today for immediate consideration. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Job Title: Building Superintendent, First Congregational Church of Winchester, 21 Church Street, Winchester, MA. Position Status: 20 hours per week (requires occasional on-call work with supplemental pay) Overview: Building Superintendent is responsible for keeping the church building and grounds safe, clean, and well maintained. Some technical and administrative skills required. Work includes event setup and breakdown. Position also includes frequent interaction with members of the church community. Experience: Must have one or more years’ experience in maintaining systems in, performing minor repairs on, and cleaning a large building. Certificates, licenses, registrations– include driver’s license and access to a car (preferred).

We're seeking a highly motivated and energetic Junior Business Administrator/Assistant Manager to launch a new business venture. The ideal candidate will be a jack-of-all-trades with some knowledge in marketing, sales, and numbers, as well as excellent communication and multitasking skills. Knowledge of IA is a plus. Key Responsibilities: 1. Marketing and Sales: - Develop and implement marketing strategies to reach target audiences. - Manage social media presence and create engaging content. - Identify new sales opportunities and build relationships with clients. - Meet sales targets and contribute to revenue growth. 2. Business Administration: - Assist in managing day-to-day operations. - Develop and maintain spreadsheets, reports, and other business documents. - Analyze data to inform business decisions. - Ensure efficient use of resources and optimize processes. 3. Communication and Multitasking: - Communicate effectively with team members, clients, and stakeholders. - Prioritize tasks, manage multiple projects, and meet deadlines. - Provide exceptional customer service. -Speaking another language is a plus. 4. IA Knowledge (Plus): - Apply IA principles to streamline processes and improve efficiency. - Explore opportunities for automation and process improvement. Requirements: - Lots of energy and motivation. - Strong analytical and problem-solving skills. - Excellent communication, interpersonal, and multitasking skills. - Proficiency in Excel. - Basic knowledge of marketing automation tools and CRM systems. - IA knowledge or experience is a plus. If you're a motivated and results-driven individual with a passion for business administration, marketing, and sales, please contact us with your resume and phone number. We look forward to hearing from you!

LOWELL Transportation is seeking an Office Assistant to join our "IN OFFICE support team. Monday through Friday, 7:30AM to 3:30PM required responsibilities: - customer service assistance - dispatcher assistance - self organized and ability to generate tasks to others -assist in daily check-in and assist dispatcher/driver support as needed - Create and maintain company files including Excel and word - Letter writing - internet browsing and computer skills Requirements include: · Strong interpersonal and communication skills (written and verbal) · Highly motivated self-starter · Ability to work independently interact with management and staff · Exceptional organizational skills and attention to detail · Working knowledge of the Microsoft Office suite