Office Concierge (financial district)

Position Overview We are seeking a detail-oriented and proactive Project Coordinator to support our project management and field teams in delivering high-quality residential and/or commercial construction projects. The ideal candidate will have strong organizational, communication, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment. ________________________________________ Key Responsibilities Project Support & Coordination • Assist the Project Manager with day-to-day project management tasks, including schedules, budgets, and documentation. • Track project milestones, deliverables, and deadlines to ensure on-time execution. • Prepare and distribute project meeting agendas, notes, and updates to internal teams and stakeholders. Documentation & Compliance • Maintain organized project files, contracts, RFIs, submittals, and change orders. • Ensure all permits, insurance certificates, and compliance documents are up-to-date and properly filed. • Support preparation of bid proposals and coordinate subcontractor scopes of work. Communication & Client Relations • Act as a liaison between the office, field teams, subcontractors, vendors, and clients. • Provide timely updates on project status, including schedule changes, material delays, and field conditions. • Support client satisfaction by ensuring consistent communication and documentation. Scheduling & Procurement • Coordinate material orders and deliveries with suppliers to align with project timelines. • Support subcontractor scheduling and verify their readiness for scheduled tasks. • Track and reconcile purchase orders and invoices in collaboration with accounting. Reporting & Tracking • Prepare regular progress reports and updates for internal meetings and client check-ins. • Monitor project costs and assist with budget tracking and variance reporting. • Identify risks or delays and escalate issues to the Project Manager for resolution. ________________________________________ Qualifications • Education: Associate’s or Bachelor’s degree in Construction Management, Business Administration, or a related field preferred (or equivalent experience). • Experience: 2+ years of experience in construction administration, project coordination, or related roles (residential or commercial). • Skills: o Strong organizational and multitasking abilities. o Excellent written and verbal communication skills. o Proficiency in project management software (Procore, Buildertrend, Monday.com, or similar). o Competency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). o Familiarity with CSI codes and basic construction terminology is a plus. • Attributes: Detail-oriented, proactive, and adaptable with strong problem-solving skills. Compensation & Benefits • Competitive salary based on experience • Professional development opportunities

We are seeking an enthusiastic and capable individual to fill the position of Executive Assistant with a focus on Customer Service and Administrative tasks for the area of Valencia, CA. The chosen candidate will be a pivotal part of our team, responsible for managing meeting notes, email follow-ups, calendar organization, and delivering exceptional customer service. This role combines executive support with customer interaction, making it a vital link between our internal operations and client satisfaction. Temp to Hire Pay Rate $22.00-$26.00/HR Monday-Friday 9am-5:30pm Key Responsibilities: • Efficiently manage notes during meetings and ensure follow-ups on action items • Monitor and organize email communications, ensuring timely responses and effective correspondence • Maintain an organized and up-to-date calendar for the executive, scheduling meetings, appointments, and events as needed • Act as the primary point of contact for customer inquiries and provide top-tier customer service • Create, edit, and manage customer accounts, signatures, invoices, and serial numbers • Coordinate with the sales team to follow up on leads, gather feedback, and maintain comprehensive records • Handle incoming service calls, address customer concerns, and schedule service appointments • Assist in creating and sending out email and SMS templates for various purposes, including sales follow-ups • Collaborate with reception to send welcome, quality control, and promotional materials • Provide administrative support by managing documentation, filing, and organizing company records • Answering incoming phone calls in a professional and courteous manner • Able to book flights • Assist with the marketing department Requirements: • Excellent written and verbal communication skills • Strong organizational and time management abilities • Proficiency in QuickBooks and Microsoft Office Suite • Self-motivated and capable of working independently and as a cooperative team member • Prior experience in customer service and sales preferred Hiring Requirements:  • Valid identification that proves your right to work in the United States  • As a condition of employment, you may be required to pass a drug screen and background check  • Register online at www.exactstaff.com/register • For more information call 661-393-9700. 

Office Manager / Operations & Events Coordinator Job Overview: We are looking for a highly organized and proactive Office Manager/Operations & Events Coordinator to support the daily operations of our business, with a particular focus on coordinating art-related events and exhibitions. This role includes managing schedules, overseeing contractors, handling bookkeeping, and organizing a variety of events, including art shows, exhibitions, art classes, and cultural evenings such as comedy and musical performances. The ideal candidate will have strong communication skills, an eye for detail, and a passion for the arts. Key Responsibilities: Appointment & Calendar Management: Manage and maintain a busy calendar for meetings, appointments, and events. Schedule and prioritize meetings, ensuring there are no conflicts and all necessary preparations are made in advance. Follow up with clients, contractors, and leads regarding scheduled meetings and appointments. Contractor & Maintenance Coordination: Act as the primary point of contact for contractors providing maintenance and repair services. Schedule and track ongoing maintenance and repair needs for the office and any related facilities. Ensure work is completed on time, within budget, and to a high standard. Keep an up-to-date log of maintenance requests and completed tasks. Lead & Meeting Follow-Up: Follow up on leads and ensure timely responses to inquiries. Assist in organizing meetings with potential clients, partners, and vendors. Ensure meetings are productive by preparing agendas, taking notes, and following up on action items. Bookkeeping & Financial Coordination: Maintain and organize financial records, including invoices, receipts, and payment schedules. Assist with basic bookkeeping tasks such as tracking expenses and income, and ensuring all financial documents are up to date. Coordinate with the accounting team for monthly and annual financial reporting. Ensure timely payments to contractors, vendors, and service providers. Art Show Coordination & Artwork Tracking: Plan, schedule, and coordinate art exhibitions and gallery shows, including organizing logistics, marketing efforts, and event setup. Work with artists to facilitate the inclusion of artwork in exhibitions and ensure all necessary documentation (artist bios, descriptions, pricing) is prepared. Track artwork inventory, ensuring all pieces are properly logged, photographed, and stored. Manage artwork sales, commission tracking, and customer relations during events. Event Planning & Coordination (Art Classes, Comedy, Music Events): Schedule, plan, and promote art-related classes, workshops, and educational programs, working with instructors and artists. Organize and coordinate cultural events such as comedy nights, musical performances, and other live entertainment. Coordinate with performers, manage contracts, and ensure the smooth execution of all logistics (venue, sound, marketing). Handle guest lists, RSVPs, and ticketing (if applicable). Assist with the promotion of events through social media, newsletters, and flyers. Lease & Property Management: Organize and maintain lease agreements, ensuring all terms are met and renewals are tracked. Keep a record of property-related documents and deadlines, such as lease payments and inspections. Communicate with property managers and landlords to ensure all lease terms and property conditions are in order. Qualifications: Proven experience in office management, event coordination, or a similar administrative role. Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines. Excellent communication skills, both written and verbal. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software (Google Calendar, QuickBooks, etc.). Knowledge of the art industry and a passion for arts and culture. Experience in coordinating live events, including exhibitions, performances, or workshops. Ability to work independently, take initiative, and handle multiple tasks simultaneously. Preferred Skills: Experience with event planning and management, particularly in the arts, theater, or music industry. Familiarity with bookkeeping software (QuickBooks, Xero, etc.). Knowledge of contracts and legal documents related to leases and property management. Familiarity with marketing techniques for promoting events and classes (social media, email marketing, etc.). Compensation & Benefits: Competitive salary commensurate with experience. Paid time off and holidays. Opportunities for professional development and growth within the arts community.

100% FREE SECURITY OFFICER TRAINING AND JOB PLACEMENT!!! NO EXPERIENCE NEEDED! Orientation September 4 and CLASS STARTS SEPTEMBER 15th Are You Collecting Unemployment or Have in the last 18mo? $100 Gas Card given to all that are or were collecting unemployment upon successful graduation and employment verification $18-35 per hour to Start… Plus Benefits YOU ARE A DW (Dislocated Worker) IF: You are Currently Collecting Unemployment OR Were Collecting Unemployment (EDD) ANY TIME IN THE LAST 1.5years? GET TO WORK FAST! NO GUARD CARD? NO WORRIES! ITS ALL 100% FREE to YOU!!! YOU MUST HAVE: Valid Driver’s License or ID Social Security Card Pass FBI Background Check (let us know if any so we can determine eligibility) Pass Drug Test Are or Have Collected Unemployment within the last 1.5 years Proof of Layoff (Layoff Letter - If needed) If 18+ Male – registered for Selective Service(www.sss.gov) ** IF YOU MEET THE ABOVE REQUIREMENTS REACH OUT SO WE CAN HELP YOU! TEXT Now to REGISTER and to RECEIVE FULL INFORMATION for EVENT: TEXT “ DW and Your FULL NAME ” to (818) 873-7926

Job Description: -Act as a office manager to helping with daily business or personal tasks in Auto Industry -Bilingual (Russian/Spanish) + -Computer Skills/ Excel, Word, QuickBooks -Digital filing, data entry -Maintain record of vendors, employees, and clients -Perform general office tasks -Research -Create Weekly/Monthly reports -Inventory Control/Reports -3rd party delivery management -Social Media/ ability to create edit content -Ability to travel -Excellent customer service abilities, both over the phone and in person -Strong computer skills, including proficiency in Google Drive, Calendar, Excel -MUST have DL -MUST know how to manage social media , groups posts etc.. -light paperwork -research & studio help etc. $16-20 HR Please send your resume and a brief cover letter to [email address]. -Must Be Reliable & trustworthy

We are seeking an experienced Client Relations Manager to join our team and help deliver exceptional client service across our organization. This is an exciting opportunity to play a key role in overseeing client interactions, managing daily operations, and ensuring a seamless experience for both clients and staff. Shift: Monday-Friday Hours: 8 am-5 pm, flexibility needed Pay: 100k + Key Responsibilities: Oversee client service operations and ensure a high level of satisfaction. Coordinate with internal teams to manage workflows, priorities, and client needs. Anticipate and resolve potential challenges to maintain smooth operations. Support special projects or initiatives as needed. Qualifications: Strong background in client relations, customer service, or office Services. Excellent organizational and communication skills. Ability to work independently and manage multiple priorities. Experience leading or coordinating teams is a plus. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.