Office/Contract administrator (Escondido)

**Responsibilities** 1. **Create Invoices** – Generate invoices accurately and on time. 2. **Manage Collections** – Monitor past due invoices and follow up with clients via email and phone until payment is received. 3. **Provide Outstanding Balance Reports** – Submit a report of all outstanding balances to the Owner **every two weeks**. 4. **Process Payments (Checks)** – Receive and record checks upon receipt. 5. **Track Wire Transfers** – Monitor incoming wire transfers and update records to avoid unnecessary collection communications to clients who have already paid. 6. **Monitor Emails** – Check email accounts regularly, including personal, PO, and invoice-related accounts. 7. **Create Packing Slips** – Prepare packing slips for outgoing shipments. 8. **Open Purchase Orders** – Enter and track new POs in the system. 9. **Send Quotes** – Prepare and send quotes to clients as needed. 10. **Prepare Certificates of Conformance (CoCs)** – Create and issue CoCs for applicable shipments. 11. **Employee Training & Company Manual** – Oversee employee training and maintain/review the company manual for updates and compliance.

APPLY HERE Join our team of website testers at Little Wheel. We are a gambling technology company researching and building products that put players first. We are hiring Website Testers at all of our offices across North America. Earn at least $1,000 for around 20 hours of testing. You’ll earn a minimum of $25/hour, but faster testers earn more. This is a short-term contract. There are opportunities for ongoing work for high performers. It’s ideally suited to people looking to supplement their income. You will not be gambling with your money, and you do not need any experience. There are no fees or out-of-pocket expenses. You'll complete a short online training program before starting to ensure you have the right skills for the role. We offer a $100 bonus for completing onboarding with us, so you start earning straight away. What's in it for you: Easy money - you will earn at least $1,000 for around 20 hours of testing. Work from home - earn from the comfort of your own home. Flexible schedule - you can choose when you work, day or night. Paid quickly - the testing is split into 4 stages, and you get paid after each. Great support - our research coordinators are available from 6am to 11pm ET. What you need to get started: Be at least 21 years old. Have your own laptop or desktop. What team members say about us: Great side gig for some extra cash. The team is very communicative and will answer any questions/concerns! (Maria, Trustpilot, 2021) Tasks to complete are clearly explained with step by step instructions. There are timelines to complete tasks but you can work on them when convenient for you, usually a few hours each week is all you need. Support is very helpful and responsive. This is an easy and fun way to make some extra money. (Anonymous, Glassdoor, 2025) APPLY NOW

CLERICAL, ENTRY LEVEL - IMMEDIATE OPENINGS FOR TELEPHONE SECRETARIES - PAID TRAINING FIRST CHOICE TELEPHONE ANSWERING SERVICE has immediate openings for telephone secretaries. We are looking for people who: Type 40 words per minute Has good spelling and customer service skills Can work 11p-7a shift Able to start immediately For an immediate interview, call 412 430 3104 NOW!

Job description: ******** job is in Arroyo Grande Description/Requirements: A positive attitude, willingness to learn, and reliability are essential! We can train for everything else. Must be friendly and willing to work in a customer-facing position. This job primarily involves answering phones, processing paperwork, filing, showing properties to prospects, and other administrative tasks assigned by the office manager. You will be responsible for completing specific tasks along with other team members, all reporting to a single manager. Responsibilities: Answering phones and providing excellent customer service. Processing paperwork accurately and efficiently. Filing documents and maintaining organized records. Showing properties to prospective clients. Performing various administrative tasks as directed by the office manager. Requirements: Bilingual- Fluent in Spanish preferred but not necessary and English Reliability and punctuality. Friendly demeanor and ability to work in a customer-facing role. Ability to work well in a team and follow instructions from the manager. Preferred Skills (but not required, as training will be provided): Basic knowledge of office equipment and administrative procedures. Good communication and interpersonal skills. Basic computer skills and familiarity with office software. This role is ideal for someone looking to start or continue their career in a supportive, team-oriented environment where customer service and a positive workplace culture are prioritized. Job Type: Full-time M-F 8 to 5 20.00 to start plus benefits after probation period Ability to Commute: Arroyo Grande, CA 93420 (Required) Work Location: In person

The City of Paso Robles is excited to invite qualified candidates to apply for the position of Administrative Assistant within our Community Development Department. This vital role supports the daily operations of the Building, Planning, and Engineering Divisions, providing a wide range of administrative and customer service functions. We are looking for a detail-oriented, organized, and customer-focused team player with a passion for public service. If you thrive in a fast-paced environment and want to contribute to the growth and success of a city that combines small-town charm with forward progress, we encourage you to apply! Wage Ranges: Administrative Assistant I: $23.11 - $29.33 per hour | $48,076.60 - $61,004.32 annually Administrative Assistant II: $26.03 - $33.03 per hour | $54,146.56 - $68,710.46 annually This recruitment is being conducted for both Administrative Assistant I and II levels. Placement will be determined based on the candidate's education, experience, and demonstrated competencies. 💻 Apply now: https://www.prcity.com/jobs Application Deadline: Tuesday, September 30, 2025 at 10:00 am Tentative Interview Date: Wednesday, October 29, 2025 Stay in the loop on future job openings with the City of Paso Robles! Complete our job interest form here: https://www.governmentjobs.com/careers/prcity/jobInterestCards/categories

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