Looking For An Executive Assistant (North Chelmsford)

Detailed, and organized individual wanted for a position with a great variety of tasks, Must be able to post pictures for real estate listings, proficient in following up on contracts, posting transactions in quickbooks, scanning all documents, preparing proposals, invoicing in quickbooks, spreadsheets, ebay postings, , file and organize, some property management experience, Handle all aspects of customer service and customer accounts with detailed accounting for accurate record keeping. Must be proficient in computer, flexible in switching from one business to another. Flexible work hours but minimum two to three days a week. Must Follow up on Accounts. For collections Follow up on contracts. 8 am to 4pm Salary based on experience Please call Ann at 917 838-9498

Looking for reliable office clerk with medical experience in the clerical department. Willing to learn and work in a fast-paced environment. Retired RN's or retired LPN's would be welcomed.

Small real estate firm is seeking organized, efficient and dependable property management, executive assistant and bookkeeper for immediate employment. The following responsibilities are required for the said position: +++ Property Management - assist with tenant inquiries, supervise outside superintendents, input bookkeeping/accounting, coordinate with vendors and suppliers, and other property management items; +++ Executive Assistant - independently dealing with day-to-day office organizational matters, scanning, filing, administrative support and handling office operations and management matters and personal business affairs of the principal. +++ Bookkeeping - handling multiple Quickbooks files and bank accounts, accounts payable, accounts receivable, credit card posting, preparation of financial reports. Requirements: • PRIOR EXPERIENCE IN REAL ESTATE OR SIMILAR IS A MUST • Minimum 3-year experience in the required field • Excellent communication and writing skills with strong follow-up ability • Excellent computer skills (Microsoft Office: Word, Excel, Quickbooks, etc.) • Professional appearance, demeanor and work habits • Exceptional organizational and multi-tasking skills Mon-Fri 9am to 6pm. Office is located in Rego Park, Queens. Please only apply if you possess the required skills. You must send you resume in the body of your email and not as an attachment.

The assistant to the shop manager is an administrative and customer service based position. This person is the primary point of contact for incoming clients, as well as a guide to clients once work on their car is underway. They will provide information to clients as to the status of their car’s repairs, liase with insurance for payments and contribute to the overall smooth operations of the shop. Qualifications: H.S. Graduate English speaking, Spanish speaking a PLUS Experience with billing, customer service, account management Ability to multitask Level-headed, calm and works well under pressure Hard-working, responsible & will take initiative Experience in auto body repair shops or with cars a PLUS Days/Hours: Weekdays 8am - 5pm with one hour lunch break from 1-2pm Some weekends may be necessary Most holidays off Pay/Benefits: Flexible pay, commensurate with experience. The first 2-4 weeks will be a trial period at NY state minimum wage, after which desired pay will be reviewed. Responsibilities: - Provide excellent customer service, including greeting customers & updating clients regarding their car’s repair progress - Answer phones & take messages - Open and maintain files for incoming cars, including assignation of a tag number collect paperwork for new incoming cars - Initiate insurance claims - Assist customers with rental vehicles as needed - Tally costs of parts once repairs are completed - Order car parts - Receive & vet parts deliveries - Issue checks to vendors & record checks issued - Follow up with insurance regarding claims, payments, etc. To Apply: email your resume, a few words about your experience & reasons for applying, preferred pay rate and your favorite episode of Top Gear and why. Applications which include references will be prioritized for consideration

Administrative assistant needed full time. Must be able to multi-task, be detail-oriented, be well-versed in computers (I don't have time to teach anyone how to use the computer), be proficient in outlook/word/excel, can type properly (no single-finger typing), is a self-starter and has a professional attitude. Some basic duties include; answer phones, schedule jobs, type and send quotes to customers, order materials, filing, misc office tasks. We are a small family-owned glass company and the office is in our home. Background check required. Pay based on experience, but averaging $20 per hour. Email resume only, do not call. **This is NOT a remote position**

We are a fast-paced, growing construction company seeking a highly organized and proactive Office Manager to join our team. This is a great opportunity for someone who thrives in a dynamic environment and enjoys supporting both field and office operations. Key Responsibilities: • Oversee day-to-day administrative tasks and office operations • Manage schedules, coordinate meetings, and handle communication between team members and clients • Assist with job costing, invoicing, and tracking project expenses • Maintain records, documents, and ensure compliance with company policies • Support project managers and field staff as needed Preferred Qualifications: • Prior experience in the construction industry is a plus, but not required • Familiarity with Buildertrend or other project management software is a plus, but not required • Strong organizational and communication skills • Proficiency with Microsoft Office (Word, Excel, Outlook) • Ability to multitask and prioritize effectively in a busy environment We offer a supportive work culture, competitive pay, and opportunities for growth. To apply, please send along your resume. Thank you and have a great day!