Looking for a office assistant (Calabasas)

The position is defined as the person who manages the 'fulfillment of our promise'. Its about working with our clients managing and coordinating all facets of our order process from customer request to delivery for the order. We're a small company so the job requires addressing all areas for order flow. It requires communication with customers, vendors, delivery companies. The skills needed for this position. Some technical and accounting/ knowledge is beneficial. Professional communication and organization skills are very important. Microsoft knowledge combined with some creative skills are a plus. The position is part time, 2 to 4 days a week thus 10 to 20 hours weekly. Family friendly work hours, mostly middle of the day.

Active Day Adult Day Care Health Center has an available opportunity for a Center Administrative Assistant to join our team! As Center Administrative Assistant, you will provide strong administrative support to the Center Director and all other Center Leaders in the general operation of the Center(s). Responsibilities included but not limited to: • Entering all inquiries, attendance and new member information into the company’s Electronic Health Record System (CAD Care) and discharge members from system when directed to do so. • Tallying meal check off sheets and completing Meal Stats monthly report, assuring complete eligibility forms for each member monthly. Order members daily meals as needed. • Processing petty cash and coding the bills. • Making calls to families, caregivers and Care Managers to promote attendance or to seek authorization. • Overseeing and maintaining program areas, supplies, and equipment ensuring all are organized, clean, stocked and in good working order. Qualifications: • High School diploma or equivalent • Minimum one (1) year experience in an administrative role strongly preferred. • Excellent communication and interpersonal skills. • Strong Computer skills, including MS Office (Excel/Word) and Outlook. • Ability to pick up new systems easily. • Ability to bend, push, squat, turn, transfer and lift up to 50 pounds - this is ACTIVE DAY after all! As part of our team, you will have the opportunity to participate in benefits programs, including: • Paid Time Off (“PTO”) • Medical/Vision • Dental • 401(k) Please send all your questions along with your resume to the email address provided. If you are selected, you will be contacted to schedule an interview. Thanks!

Garden style apartment community needs a full-time individual to handle the leasing and other managerial duties for the property. We want you to help people find their next apartment home and make the living experience a good one for the residents. The schedule is Tuesday-Saturday. We want an energetic go-getter to help run this lovely community located south of the mall off Meridian. In addition to the hourly wage, there is bonus potential. If you wish to live at the community, we offer a 30% housing discount.

Part-time office assistant to provide administrative and clerical support. Specific duties can include: Administrative tasks: Managing and organizing files, and overseeing mail. Office operations: Ordering and restocking office supplies. Data and records: Entering accounts payable data, preparing payables and reports, and managing records. Support for staff: Assisting project managers with various tasks. Specialized tasks: Basic bookkeeping, assisting with paperwork, or handling specific client correspondence. Necessary qualifications and skills A high school diploma, an associate's or bachelor's degree is a plus. Key qualifications include: Computer proficiency: Strong knowledge of Microsoft Office Suite and other relevant software. Organizational skills: Excellent time management and the ability to multitask effectively in a fast-paced environment. Communication: Strong verbal and written communication skills are essential for interacting with clients and staff. Interpersonal skills: Professional and friendly demeanor. Detail-oriented: Meticulous attention to detail is necessary for tasks, record-keeping and data entry. Adaptability: A proactive and reliable nature is valued, as is the willingness to learn new tasks as the company's needs evolve. **All applicants must submit resumes, phone calls or in person applications will be scheduled**

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1 Make disposal appointments as needed - from monitoring the board 2 Dispatch drivers and prepare the Dispatch sheet 3 Create manifests as needed for all PMs 4 Make sure that drivers know when their EQ is being repaired (either OTR or in yard) 5 Manage new truck assignments (permit books, fire ext, walk arounds, schedule details) 6 Make sure that all changes in the board are approved and communicated to all shippers/receivers by email 7 Oversee all load clearance procedures by email 8 Route drivers and note layover locations on productivity sheet; compare layover locations v actual layover locations and REPORT by email +/- miles (make sure MR is aware by email) 9 Daily driver tracking (ending city, state, miles for previous days) **anyone with <600 miles per day should be discussed. Update and maintain the "Driver Productivity sheet" along with tracking HOME time (sep tab) 10 Monitor Driver appointment performance to ensure on time - even on the weekends (to be done by email) 11 Monitor logs and DVIR reporting - make sure that they are completed correctly - ie 1 trailer per DVIR, logs complete and accurate 12 Schedule RS DOT inspections and coordinate within the alotted schedule (assist MR with this task) Shop/Yard - use Yard worker to do the leg work 1 Do weekly yard inspections and make sure yard is clean on Fridays (Complete Checklist w/ photos), gate locked *shop should be sending Patty the photos 2 Maintain the spare keys for all EQ 3 Make sure waste is shipped timely from shop (inlcuding trash & metal bins) 4 Make sure all EQ is stored and parked neatly in yard 5 Make sure garbage cans in yard are emptied and metal/garbage bins are scheduled as needed - yard must be kept clean 6 Make sure shop schedule is adhered to and communicate with MR regarding needed changes Driver Recruiting 1 Driver screening for applicants - SEND ALL APPLICANTS THAT PASS INITIAL SCREENING TO Selene for COC, CDL run, Orientation 2 Maintain and run ads for drivers as needed on Craigslist 3 Set up new hires on Motive. Before they leave, confirm they're connected to the truck via bluetooth, review how to manage the app, maintain their logs and complete inspection reports. 4 Daily Assignment/Notation for all Unidentified Driving events along with daily reports of drivers who refuse to accept unidentified driving (all movements yard should be noted mechanic move) 5 Daily Assignment/Notation for all Unidentified Driving events along with daily reports of drivers who refuse to accept unidentified driving (all movements yard should be noted mechanic move) 6 Monitor logs and DVIR reporting - make sure that they are completed correctly - ie 1 trailer per DVIR, logs complete and accurate 7 Weekly (Mondays) reporting to all drivers who have Violations (MTD), Form and Manner Issues (MTD), Disconnect report, or logs without inspection reports (1 email per report with all drivers listed who appear on the report) - FILE in inspection binder