Experienced Office Administrator – Construction Office (Staten island)

Job description: ******** job is in Arroyo Grande Description/Requirements: A positive attitude, willingness to learn, and reliability are essential! We can train for everything else. Must be friendly and willing to work in a customer-facing position. This job primarily involves answering phones, processing paperwork, filing, showing properties to prospects, and other administrative tasks assigned by the office manager. You will be responsible for completing specific tasks along with other team members, all reporting to a single manager. Responsibilities: Answering phones and providing excellent customer service. Processing paperwork accurately and efficiently. Filing documents and maintaining organized records. Showing properties to prospective clients. Performing various administrative tasks as directed by the office manager. Requirements: Bilingual- Fluent in Spanish preferred but not necessary and English Reliability and punctuality. Friendly demeanor and ability to work in a customer-facing role. Ability to work well in a team and follow instructions from the manager. Preferred Skills (but not required, as training will be provided): Basic knowledge of office equipment and administrative procedures. Good communication and interpersonal skills. Basic computer skills and familiarity with office software. This role is ideal for someone looking to start or continue their career in a supportive, team-oriented environment where customer service and a positive workplace culture are prioritized. Job Type: Full-time M-F 8 to 5 20.00 to start plus benefits after probation period Ability to Commute: Arroyo Grande, CA 93420 (Required) Work Location: In person

Position: Assistant Project Manager needed for a construction company. Location: Santa Clara, Schedule: Full-Time, Flexible. Duties: 1. Assist Project Manager by overseeing construction projects on site. 2. Make sure projects get completed in a timely manner and on budget. 3. Coordinate subcontractors. 4. Resolve any problems that come up. Requirements: 1. Must have experience in the construction field. 2. Quality control with subcontractors. 3. Must be organized, energetic, and very detail oriented. 4. Great customer service skills. 5. Bilingual Spanish, preferred. 6. Must have a car/driver’s license. Compensation: $25 per hour plus bonuses. If interested, please email resume to: Aerecruitingla@gmail.com

Are you looking for an opportunity to become part of a busy and rapidly growing company in Sonoma County? Are you looking for a way to get your 'foot in the door' to a future rewarding career in property management or real estate sales? If so, read on.... we are looking to fill this position on before Monday, September 22nd. Bilingual Receptionist & Administrative Assistant One of Sonoma County's largest independently-owned property management companies is seeking an AMAZING receptionist and administrative assistant who speaks fluent English and Spanish. We are a locally-owned management company with hundreds of rental properties under management and a small team of talented and dedicated employees. The receptionist is usually the first point of contact for current and potential customers and is a critical part of our Team. The right candidate will help our office run smoothly and efficiently and work well with others. We are looking for someone to make a commitment to be part of our team for many years to come. This position is normal business hours 9:00 AM to 5:00 PM, Monday through Friday, including one Saturday per month. ** This is an entry-level position. We will train you ** Job Responsibilities: Answer all incoming phone and email contacts. Respond to all walk-in traffic, including rental inquiries, vendors, owners, and current tenants Collect rent and issue receipts Data entry for tenant files, maintenance, accounting, and marketing as needed Administer marketing for vacant properties Receive and process applications to rent including credit checks and reference verifications Maintain application log Create rental agreements, management agreements, notices, and correspondence as directed Update rental marketing as needed including rental hotline Create maintenance work orders and contact vendors as requested Process notices to vacate received from tenants Oversee office supplies and order as needed Maintain a clean and organized work environment Assist bookkeeper as needed Assist property management team as needed Make bank deposits as needed Required Skills: Must speak Spanish fluently Must be proficient in written and verbal communication (lots of phone and email work) Professional and positive attitude Natural curiosity and willingness to learn Office technology -- Internet, MS Office, Google apps, phone system, copier/scanner, document management Ability to stay focused on a task while being interrupted by phone or walk in traffic is critical Sonoma County Property Rentals Inc. | Corporation | EOE | Equal Housing Opportunity CA DRE #02037683

Hello, This is a full-time, in-office position only. We continue to expand and are now looking for someone who: - Has experience in loan servicing or banking, mortgages, escrow industry, etc. - Willing to work in the office full-time, 40 hours a week (NOT a remote position!). - Genuinely happy & cheerful in life. - Innately responsible and truly cares about delivering high-quality results & service. - Comfortable speaking with clients and skillfully addressing any uncomfortable issues that may arise. - Is happy to deal with administrative duties including excels, database updates, filling out forms, tracing back information as needed, etc. - Has expertise in the field of mortgage/loan servicing. - Values being part of a team that finds joy in their work, takes pride in providing excellent customer service, collaborates closely and is focused on expanding the company’s successes & growth. If you have the above qualities and skills, I invite you to apply to join our team as the Loan Servicing Specialist! :-) Pay Rate: $27 - $29 an hour, depending on experience and proven production. About This Role: The Loan Servicing Specialist is responsible for overseeing part of our portfolio of loans, by closely coordinating with the current Servicing Administrator and working with the external sub-servicing teams. This position covers a variety of duties including timely processing of any NOD accounts, monitoring and handling of Lender placed insurance, monitoring property taxes, maintaining customer accounts, handling of non-paying borrowers, and providing excellent customer service. This role requires strong analytical skills, attention to detail, genuine care & responsibility, and the ability to work effectively with clients - which includes both Private Lenders and Borrowers, as well as internal & external team members. Training: We have a good training process to groove you into your responsibilities. Qualifications: · Minimally 1-2 years experience in the field of Loan Servicing ideally, otherwise Loan Processing, Escrow/Title or mortgage industries. · Has a responsible attitude and genuinely cares about producing high quality results. · Problem-solving abilities and attention to detail. · Proficient in Microsoft Office Suite (excel, word docs, outlook email platform, etc.). · Comfortability with calling clients and potentially discussing life & financial difficulties. Key Duties Include: 1. Delinquency Tracking & Default Management. 2. Smoothly handling both borrower and Lender Inquiries. 3. Account resolution such as overseeing overdue loan payments, monitoring property taxes and insurance, ensuring compliance is maintained on all servicing procedures, etc 4. Record Keeping, Document & Required Reporting Preparation. 5. All databases and loan servicing hard copy files maintained current. Hours: This position is In Office Only – It Is NOT a remote position or hybrid. Full-time, 40-hour week from 8:30 am to 4:30 pm with a paid 30 min lunch break, and 2 available 10-min breaks during the day, Monday – Friday. Language Skills: Must speak English. Proficiency in written and verbal communication skills in English is essential. Must be understanding and empathetic in the most sensitive situations, handling borrowers with class and dignity. The ability to convey complex ideas clearly and concisely, as well as to adapt communication styles to different audiences (internal and public facing) is critical for ensuring successful collaboration. Physical Requirements: Ability to sit and stand for extended periods. Capability to lift and carry up to 25 pounds. Work Environment: Shared work environment. Non-Exempt position Details of each of the above duties are as follows: Account Management 1. Account Maintenance: Perform routine updates and adjustments to loan accounts to ensure accuracy in terms of payment schedules, interest rates, and balance adjustments. 2. Payment Processing: Overseeing payments received from borrowers, including setting up and managing automatic payment systems. 3. Borrower & Lender Inquiries: Respond to inquiries from borrowers and/or lenders regarding their loan status, payment issues, and any other concerns they might have. 4. Issue Resolution: Address and resolve any issues or discrepancies in loan accounts, ensuring prompt and accurate resolutions. 5. Communication & Coordination: Liaise with other departments (Processing, collections, compliance, Escrow, Insurance Agents, etc.) to ensure cohesive operations and effective communication regarding loan servicing matters. 6. Delinquency Tracking: Monitor loans for signs of delinquency and take appropriate action according to company policies. 7. Default Management: Coordinate efforts with the collections team for loans in default, facilitating recovery strategies and maintaining communication with affected borrowers. Document Management, Compliance and Reporting 1. Record Keeping: Maintain accurate and up-to-date records of all transactions & communications. 2. Document Preparation & Review: Prepare & review loan-related documents, such a release letters, payoff statements, set up forms, etc 3. Regulatory Compliance: Ensure all loan servicing activities comply with relevant laws & regulations. 4. Reporting: Assist in the preparation of reports related to loan servicing activities, 5. compliance audits, and portfolio analysis. Continuous Improvement Training and Development: Participate in training sessions to stay updated on new servicing technologies, compliance requirements, and best practices in loan servicing and administration. Contact: Ready to join an up-beat team who’s passionate about providing exceptional servicing to clients? Apply today and become part of a team that values innovation, collaboration, and excellence!

We are looking for a detail-oriented and proactive Office Administrator to support daily operations at our Cupertino office. This role involves handling front-line customer service, scheduling, document preparation, and general office management. You’ll also assist with company events, meetings, and promotional activities — making sure things run smoothly behind the scenes. The ideal candidate has strong computer literacy (Microsoft Office, email, and collaboration tools), excellent verbal communication skills, and the ability to juggle multiple priorities with professionalism. A supportive, team-oriented attitude — and a good sense of humor — are key to thriving in our workplace. Previous office administration or customer service experience is preferred, but we welcome applicants with the right skill set and drive to learn.

🔴 Construction Office Admin – Residential Construction (Bay Area) We are a high-end residential construction firm with projects throughout the Bay Area, seeking a sharp, highly organized, and detail-oriented Construction Office Admin to support our management team. This role is essential in keeping communication smooth and schedules on track. Responsibilities: Respond to client emails promptly and professionally. Manage and maintain the company calendar, including meetings, inspections, and deadlines. Provide timely reminders to team members and flag scheduling conflicts before they become issues. Support daily operations by carrying out additional responsibilities as assigned. Qualifications: Exceptional attention to detail and ability to stay sharp under pressure. Strong written and verbal communication skills. Highly organized, dependable, and proactive. Previous administrative or office support experience preferred. Proficiency with Gmail and Google Calendar required.