Executive Operations Manager & Assistant to CEO (Part-Time) (Boston)

Established Flooring Company located in Roslyn Heights is currently seeking a Project Cost Accountant. The ideal candidate for this position should have experience working in the construction field. Job duties will include the following; - Entering invoices by project - Entering payments by project. - Inventory tracking by job - Credit Card reconciliation - Bank account reconciliation - AIA submission and tracking - Change Order work tracking - Sub contractor payments tracking - Manage lien waivers (1st tier, 2nd tier, and material) - Project P&L Knowledge and Skills · Carpet pattern layout · General construction experience and previous estimating experience are pluses · Strong Computer Skills (Proficient in Excel, word, office, Dropbox, etc. · Strong Communication skills, excellent organizational, and problem-solving skills · Experience with reading blueprints and project specifications · Ability to estimate projects · Self-motivated with keen attention to detail · Ability to work as a team on projects as well as take initiative and work alone

Immediate hire. Family owned and operated. Casual attire. Strong critical thinking and problem solving skills. Office experience preferred. Order entry. Accounts Receivable & Accounts Payable. Applying payments to invoices Some experience with Quickbooks and Excel helpful. Some bookkeeping experience helpful. Phones and data entry.

Boat Manufacturer seeks a reliable, organized, and detail oriented office assistant Duties will include but not limited to answering phones, data entry, e-mailing, filing, greet visitors, keep office tidy and support office personnel in other duties as needed. Working knowledge of Quickbooks; Microsoft Excel, Word and Outlook Hours of operation 8:30am - 4:00pm, Monday - Friday Please forward resume with salary requirements

Restoration company looking for a receptionist to answer phone take detailed messages and do filing. Must be computer literate as well as having Excel, Outlook & Microsoft experience. Some Customer service and willing to learn our Software Programs. We are willing to train this is not a remote position. We are a drama free office and we would like to keep that way. Please email your Resume to ftr@finaltouchrestoration.com this position needs to be filled asap. Looking forward to hearing from you.

Job Title: Office Assistant – Entry Level/Clerical Language: English & Spanish (Bi-Lingual) Location: Northport, NY (On-site) Position Type: Full-Time Job Description: We are seeking a bilingual (Spanish & English), dependable and detail-oriented Office Assistant to support our day-to-day operations. This entry-level role is ideal for someone who is organized, proactive, and comfortable handling a variety of office tasks. You’ll play an essential part in keeping the office running smoothly. Key Responsibilities: Pick up and sort incoming physical mail and faxes File and organize documents and paperwork Light cleaning (vacuuming, tidying common areas) Prepare and mail out packages; visit post office as needed Perform general office errands Use Microsoft Office tools (Outlook, Word, Excel) for basic data entry and communication Assist with other administrative duties as assigned Scan, Fax, Email, Text Qualifications: Basic proficiency in Microsoft Office (Word, Excel, Outlook) Strong attention to detail and organizational skills Ability to multitask and follow instructions Punctual and professional attitude Schedule: Monday-Friday from 9am-5pm Compensation: $18 per hour, review in 12 months To Apply: Please send your resume to email in this posting or contact Robert Macedonio at number and extension provided for more information.

Busy East End Plumbing and Heating Company is seeking a detail-oriented Administrative Assistant/Service Coordinator Billing Specialist with project or job billing experience to ensure timely, accurate invoicing to our customers! Essential Duties and Responsibilities for the Billing Specialist will include the following. Other duties may be assigned to meet business needs. Answering Phones/schedule appointments • Generate customer invoices • Communicate regularly with operations management; review labor and job information • Gather necessary supporting documentation to produce accurate / timely billing • Resolve billing questions with customers as necessary • Monitor costs accumulated in job cost system and ensure invoiced to customer as applicable • Work closely with members of family business and company employees • Additional administrative duties as assigned Qualifications/Requirements: • Excellent communication skills; verbal and written • Excellent analytical and problem-solving skills • Knowledge Accounting software preferred quick books (service software, will train) • Knowledge of MS Office (Word, Excel, Outlook) • Ability to multi-task; to work under pressure and time sensitive deadlines • Detail orientated and works with a high degree of accuracy Education/Training/Experience: • Minimum 1-3 years project billing, construction industry or similar a plus