Executive Assistant for Interior Design Studio (Santa Monica)

We are a growing network of detox and rehabilitation centers dedicated to helping individuals transform their lives. Our mission is to provide compassionate care, innovative treatment programs, and supportive environments for recovery. With multiple facilities under our leadership, we are looking for a driven and motivated professional to join our team as the right hand to our CEO. Position Overview: We are seeking an energized and highly organized Personal Assistant to directly support our CEO. This role requires someone with strong communication skills, a proactive mindset, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will also bring a strong marketing flair and customer service-oriented personality to represent the CEO and the organization in a professional, approachable manner. Key Responsibilities: Provide high-level administrative support to the CEO, including scheduling, travel coordination, and meeting preparation. Serve as a liaison between the CEO, staff, partners, and external stakeholders. Assist with marketing initiatives, outreach efforts, and brand representation. Draft professional correspondence, presentations, and reports as needed. Help maintain smooth day-to-day operations across multiple facilities. Anticipate needs and proactively address challenges before they arise. Qualifications: Strong organizational and time-management skills with the ability to multitask. Excellent verbal and written communication abilities. A proactive, positive, and resourceful personality. Customer service and marketing experience strongly preferred. Ability to maintain confidentiality and professionalism at all times. Flexibility to adapt to a dynamic and fast-paced environment. Why Join Us? Work directly alongside a visionary CEO and leadership team. Be part of a mission-driven organization making a difference nationwide. Opportunity to grow within a rapidly expanding healthcare network. Email Resume: desertparadisedrc@gmail.com

About the Role: We are looking for a dedicated and detail-oriented Call Center Agent to join our team. This role requires experience handling high-volume calls, strong data entry skills, and the ability to communicate fluently in both English and Spanish. If you thrive in a fast-paced environment and enjoy helping people, we’d love to hear from you. Key Responsibilities: *Manage a high volume of inbound and outbound calls with professionalism and empathy *Accurately input and update customer data in internal systems *Resolve customer inquiries and issues efficiently, escalating when necessary *Follow communication scripts and adhere to company procedures *Maintain up-to-date knowledge of services, and policies *Meet performance targets related to call quality, response time, and customer satisfaction Qualifications: *Bilingual in English and Spanish (spoken and written) *1+ year of experience in a high-volume call center or customer service role *Proficient in data entry and CRM systems *Excellent communication, problem-solving, and multitasking skills *Strong attention to detail and accuracy *High school diploma or equivalent required Benefits: *Paid Time Off (PTO) *Sick Pay *Holiday Pay *Performance-Based Bonuses *401(k) Retirement Plan

Position Overview We are seeking a detail-oriented and proactive Project Coordinator to support our project management and field teams in delivering high-quality residential and/or commercial construction projects. The ideal candidate will have strong organizational, communication, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment. ________________________________________ Key Responsibilities Project Support & Coordination • Assist the Project Manager with day-to-day project management tasks, including schedules, budgets, and documentation. • Track project milestones, deliverables, and deadlines to ensure on-time execution. • Prepare and distribute project meeting agendas, notes, and updates to internal teams and stakeholders. Documentation & Compliance • Maintain organized project files, contracts, RFIs, submittals, and change orders. • Ensure all permits, insurance certificates, and compliance documents are up-to-date and properly filed. • Support preparation of bid proposals and coordinate subcontractor scopes of work. Communication & Client Relations • Act as a liaison between the office, field teams, subcontractors, vendors, and clients. • Provide timely updates on project status, including schedule changes, material delays, and field conditions. • Support client satisfaction by ensuring consistent communication and documentation. Scheduling & Procurement • Coordinate material orders and deliveries with suppliers to align with project timelines. • Support subcontractor scheduling and verify their readiness for scheduled tasks. • Track and reconcile purchase orders and invoices in collaboration with accounting. Reporting & Tracking • Prepare regular progress reports and updates for internal meetings and client check-ins. • Monitor project costs and assist with budget tracking and variance reporting. • Identify risks or delays and escalate issues to the Project Manager for resolution. ________________________________________ Qualifications • Education: Associate’s or Bachelor’s degree in Construction Management, Business Administration, or a related field preferred (or equivalent experience). • Experience: 2+ years of experience in construction administration, project coordination, or related roles (residential or commercial). • Skills: o Strong organizational and multitasking abilities. o Excellent written and verbal communication skills. o Proficiency in project management software (Procore, Buildertrend, Monday.com, or similar). o Competency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). o Familiarity with CSI codes and basic construction terminology is a plus. • Attributes: Detail-oriented, proactive, and adaptable with strong problem-solving skills. Compensation & Benefits • Competitive salary based on experience • Professional development opportunities

We are seeking an enthusiastic and capable individual to fill the position of Executive Assistant with a focus on Customer Service and Administrative tasks for the area of Valencia, CA. The chosen candidate will be a pivotal part of our team, responsible for managing meeting notes, email follow-ups, calendar organization, and delivering exceptional customer service. This role combines executive support with customer interaction, making it a vital link between our internal operations and client satisfaction. Temp to Hire Pay Rate $22.00-$26.00/HR Monday-Friday 9am-5:30pm Key Responsibilities: • Efficiently manage notes during meetings and ensure follow-ups on action items • Monitor and organize email communications, ensuring timely responses and effective correspondence • Maintain an organized and up-to-date calendar for the executive, scheduling meetings, appointments, and events as needed • Act as the primary point of contact for customer inquiries and provide top-tier customer service • Create, edit, and manage customer accounts, signatures, invoices, and serial numbers • Coordinate with the sales team to follow up on leads, gather feedback, and maintain comprehensive records • Handle incoming service calls, address customer concerns, and schedule service appointments • Assist in creating and sending out email and SMS templates for various purposes, including sales follow-ups • Collaborate with reception to send welcome, quality control, and promotional materials • Provide administrative support by managing documentation, filing, and organizing company records • Answering incoming phone calls in a professional and courteous manner • Able to book flights • Assist with the marketing department Requirements: • Excellent written and verbal communication skills • Strong organizational and time management abilities • Proficiency in QuickBooks and Microsoft Office Suite • Self-motivated and capable of working independently and as a cooperative team member • Prior experience in customer service and sales preferred Hiring Requirements:  • Valid identification that proves your right to work in the United States  • As a condition of employment, you may be required to pass a drug screen and background check  • Register online at www.exactstaff.com/register • For more information call 661-393-9700. 

Office Manager / Operations & Events Coordinator Job Overview: We are looking for a highly organized and proactive Office Manager/Operations & Events Coordinator to support the daily operations of our business, with a particular focus on coordinating art-related events and exhibitions. This role includes managing schedules, overseeing contractors, handling bookkeeping, and organizing a variety of events, including art shows, exhibitions, art classes, and cultural evenings such as comedy and musical performances. The ideal candidate will have strong communication skills, an eye for detail, and a passion for the arts. Key Responsibilities: Appointment & Calendar Management: Manage and maintain a busy calendar for meetings, appointments, and events. Schedule and prioritize meetings, ensuring there are no conflicts and all necessary preparations are made in advance. Follow up with clients, contractors, and leads regarding scheduled meetings and appointments. Contractor & Maintenance Coordination: Act as the primary point of contact for contractors providing maintenance and repair services. Schedule and track ongoing maintenance and repair needs for the office and any related facilities. Ensure work is completed on time, within budget, and to a high standard. Keep an up-to-date log of maintenance requests and completed tasks. Lead & Meeting Follow-Up: Follow up on leads and ensure timely responses to inquiries. Assist in organizing meetings with potential clients, partners, and vendors. Ensure meetings are productive by preparing agendas, taking notes, and following up on action items. Bookkeeping & Financial Coordination: Maintain and organize financial records, including invoices, receipts, and payment schedules. Assist with basic bookkeeping tasks such as tracking expenses and income, and ensuring all financial documents are up to date. Coordinate with the accounting team for monthly and annual financial reporting. Ensure timely payments to contractors, vendors, and service providers. Art Show Coordination & Artwork Tracking: Plan, schedule, and coordinate art exhibitions and gallery shows, including organizing logistics, marketing efforts, and event setup. Work with artists to facilitate the inclusion of artwork in exhibitions and ensure all necessary documentation (artist bios, descriptions, pricing) is prepared. Track artwork inventory, ensuring all pieces are properly logged, photographed, and stored. Manage artwork sales, commission tracking, and customer relations during events. Event Planning & Coordination (Art Classes, Comedy, Music Events): Schedule, plan, and promote art-related classes, workshops, and educational programs, working with instructors and artists. Organize and coordinate cultural events such as comedy nights, musical performances, and other live entertainment. Coordinate with performers, manage contracts, and ensure the smooth execution of all logistics (venue, sound, marketing). Handle guest lists, RSVPs, and ticketing (if applicable). Assist with the promotion of events through social media, newsletters, and flyers. Lease & Property Management: Organize and maintain lease agreements, ensuring all terms are met and renewals are tracked. Keep a record of property-related documents and deadlines, such as lease payments and inspections. Communicate with property managers and landlords to ensure all lease terms and property conditions are in order. Qualifications: Proven experience in office management, event coordination, or a similar administrative role. Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines. Excellent communication skills, both written and verbal. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software (Google Calendar, QuickBooks, etc.). Knowledge of the art industry and a passion for arts and culture. Experience in coordinating live events, including exhibitions, performances, or workshops. Ability to work independently, take initiative, and handle multiple tasks simultaneously. Preferred Skills: Experience with event planning and management, particularly in the arts, theater, or music industry. Familiarity with bookkeeping software (QuickBooks, Xero, etc.). Knowledge of contracts and legal documents related to leases and property management. Familiarity with marketing techniques for promoting events and classes (social media, email marketing, etc.). Compensation & Benefits: Competitive salary commensurate with experience. Paid time off and holidays. Opportunities for professional development and growth within the arts community.

100% FREE SECURITY OFFICER TRAINING AND JOB PLACEMENT!!! NO EXPERIENCE NEEDED! Orientation September 4 and CLASS STARTS SEPTEMBER 15th Are You Collecting Unemployment or Have in the last 18mo? $100 Gas Card given to all that are or were collecting unemployment upon successful graduation and employment verification $18-35 per hour to Start… Plus Benefits YOU ARE A DW (Dislocated Worker) IF: You are Currently Collecting Unemployment OR Were Collecting Unemployment (EDD) ANY TIME IN THE LAST 1.5years? GET TO WORK FAST! NO GUARD CARD? NO WORRIES! ITS ALL 100% FREE to YOU!!! YOU MUST HAVE: Valid Driver’s License or ID Social Security Card Pass FBI Background Check (let us know if any so we can determine eligibility) Pass Drug Test Are or Have Collected Unemployment within the last 1.5 years Proof of Layoff (Layoff Letter - If needed) If 18+ Male – registered for Selective Service(www.sss.gov) ** IF YOU MEET THE ABOVE REQUIREMENTS REACH OUT SO WE CAN HELP YOU! TEXT Now to REGISTER and to RECEIVE FULL INFORMATION for EVENT: TEXT “ DW and Your FULL NAME ” to (818) 873-7926