Dispatcher/ Office Coordinator (san rafael)

A front desk secretary is responsible for creating a positive first impression by greeting visitors, managing a multi-line phone system, and handling mail and deliveries, while also providing administrative support like scheduling meetings, managing office supplies, and maintaining a tidy reception area. Key skills include excellent communication, strong organizational abilities, proficiency with office equipment and software, and a customer service-oriented attitude. Schedule 12:30pm to 8:30pm.

Our client, a private equity firm, is seeking a Receptionist to work on the front lines of their newly renovated office in Soho. Seeking an individual with a team-player who has strong prioritization, organization, and multi-tasking skills. The hours are 8:30am-5:00pm with flexibility needed to monitor email after hours. This role is onsite five days per week. Responsibilities: * Greet and welcome visitors, including executives and internal employees from global offices * Manage phones, office supplies, and catering/lunch orders * Keep the office organized, tidy, and running smoothly * Support office events, meetings, and special projects as needed * Collaborate with the admin team and contribute to a close-knit, team-oriented culture * Provide general administrative support and ensure a polished office environment Qualifications: * 2-3+ years of professional experience in a reception or administrative role * Strong organizational skills with a keen eye for detail and aesthetics * Team player with solid emotional intelligence and good judgment * Background in arts or performance industry a plus Compensation/Benefits: * Up to $75,000 base salary + bonus * 100% covered medical, dental, and vision insurance * Generous PTO days * Free daily breakfast and lunch Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, a private equity firm, is seeking an Executive Assistant to join the team. They are looking for an individual who can be flexible as needed, has strong organizational and prioritization skills, and who thrives in a fast-paced environment working closely with different members of the team. The hours are 8:30am-5:30pm with flexibility for overtime and after-hours accessibility via text/email. This role is onsite, 4/1 days per week in upper midtown, Manhattan. Responsibilities: * Provide executive support to an executive and two additional Partners, including extensive calendar management with frequent last-minute changes * Coordinate complex international and domestic travel, proactively managing logistics such as flights, hotels, cars, and adjusting plans as needed * Prepare and process expenses in a timely and accurate manner * Build strong relationships with C-level executives, internal colleagues, and external executive assistants * Assist with meeting coordination, presentation preparation, and ad hoc projects as needed * Serve as a polished, professional point of contact and trusted gatekeeper for the Partners Qualifications: * 7-10+ years of Executive Assistant experience, preferably supporting senior executives in financial or professional services * Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint * Strong organizational skills with the ability to adapt quickly to shifting priorities * Excellent judgment and attention to detail * Professional demeanor with the confidence to work with C-level executives while remaining approachable Compensation/Benefits: * Up to $125,000 base salary + bonus * 100% company-covered healthcare * 401(k) and FSA Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We are looking for a proactive and organized individual to support our office operations. If you excel in customer service, have strong organizational skills, and enjoy working in a fast-paced environment, we’d love to hear from you! Responsibilities Accurately manage billing and data entry Answer and place phone calls with professionalism and courtesy Use Google Calendar, Google Maps to schedule and coordinate tasks Provide general office and administrative support Requirements Communication: Excellent customer service skills with a professional and courteous demeanor Technical: Comfortable using Google Workspace tools (Calendar, Maps etc); proficiency in Microsoft Office Suite is a plus Personal: Proactive, detail-oriented, and strong problem-solving abilities Starting pay: $20 per hour Opportunities for professional growth and career development A supportive and collaborative work environment

We are a private career school of professional instructional training to aspiring home health care (HHA) professionals and we are looking for a Bilingual (Spanish /English) Front Desk Office Assistant for our Queens Location. • Must be Bilingual in English and Spanish • Must have HS Diploma/ or GED (must be able to provide a copy) • Computer Skills /Office Experience/ MS Office/ PDF • Strong attention to details and good follow up skills • Multitask/ Customer Serv/ Mature individual with exceptional communication skills. • A MUST****Maintain punctuality and regular attendance at the office to execute job responsibilities. • This role is based in a professional office environment; employees are expected to adhere to a business-casual dress code. You will be responsible for serving as the primary point of contact for students inquiries, completing students enrollment applications, processing tuition payments, maintaining students electronic files, answering/ returning calls, scanning/ uploading documents, and assisting with various office task/duties. Schedule Monday-Friday 9:00am-5:30pm Weekly Pay East Elmhurst, NY 11369 Job Type: Full-time Pay: $17.00 per hour Expected hours: 40 per week *****Applicants must provide proof of eligibility to work in the United States/ Must be legally authorized to work in the US****

Medical office seeking a friendly, professional, and organized Front Desk Receptionist to be the first point of contact for our patients and visitors. The ideal candidate will create a welcoming environment while handling administrative tasks that keep our office running smoothly. Responsibilities will include greet and welcome visitors in a professional and courteous manner, answer, screen and direct phone calls, manage the front desk area ensuring it is clean and presentable, schedule appointments and manage calendars, administrative task such as filing, data entry and documentation preparation. We require proven experience as a front desk representative, excellent verbal and communication skills, strong organizational and multitasking abilities, computer skills, professional appearance and positive attitude, and ability to remain calm and efficient under pressure.