Front Office Coordinator (Salem)

Diversified company looking for an administrative assistant for accounts receivable. Must be computer literate and familiar with office procedures. Foreign language and full knowledge of social media. Part-time positions also available. Responsibilities: Create and maintain credit history files Computer proficient Identify delinquent accounts Heavy telephone Correspondence with law firms Accounts receivable and collections General office knowledge Familiar with office equipment and procedures Document daily collection activities High degree of accuracy and attention to detail Full time 4-day week, Monday - Thursday. 3-day weekends. We are closed Friday, Saturday, and Sunday. Please DO NOT call if you have not sent your resume via email. Call (212) 759-6181 with any other questions.

Location: Astoria, NY (On-Site) Schedule: Full-Time, Monday–Friday About Us: We’re a busy, well-established independent insurance agency in the heart of Astoria, NY. We pride ourselves on personalized service and strong client relationships. Position: We’re seeking a Customer Service Representative (Personal Lines) to handle day-to-day service needs for home, auto, renters, and other personal policies. Key Responsibilities: • Assist clients with policy changes, billing, ID cards, and inquiries • Process endorsements, cancellations, and renewals • Provide quotes and maintain accurate client files • Communicate with carriers to resolve service issues • Support producers with administrative tasks Requirements: • Insurance experience preferred; NY P&C license a plus • Strong communication and multitasking skills • Familiarity with AMS360 a bonus • Bilingual (English/Spanish or Greek) a plus To Apply: Please send your resume and a brief cover letter to jphillips@phillipsbrokerage.com CSR Position in Subject line . We look forward to hearing from you!

Our client, a hedge fund, is seeking a Temporary Receptionist to start asap and commit open ended, at least two months. The hours are 7:45am-5:30pm and they are currently in office 5 days a week. Responsibilities: Greet and seat guests, and answer the main phone line and overflow lines Manage office pantry, supplies and facilities Maintain group lunch ordering system and facilitate messenger services Coordinate conference room requests and organize catering when needed Liaise with chefs regarding weekly menu and special events Qualifications: Bachelor's degree preferred 2+ years of experience in a professional office environment Must be mature and have a focused mentality Finance experience is preferred Must be proficient in Microsoft Office Hourly rate: $30-33/hr DOE Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client, a leader in the porcelain industry, is seeking a Temporary Gallery Attendant for their NYC showroom. This position requires 5 days on site from 8:50am-5pm starting on Monday, 9/15. There is also a tentative training day on Friday, 9/12, from 10am-2pm onsite as well. The assignment will last through Tuesday, October 20th. This role is a great opportunity for someone seeking a front facing role where they can strengthen their administrative skillset! Pay rate is up to $21/hr. Responsibilities: The temporary Gallery Attendant will be responsible for opening the Gallery each day. Responsibilities include: Get keys from designated spot Turn on all lights Open gallery doors The temporary Gallery Attendant will be responsible for answering the Gallery phone. Responsibilities include: Answering calls using a script Taking down basic client information - name, phone number, email, request. Always keeping the phone nearby for calls to ensure prompt responses to client requests and inquiries. Returning any missed calls. This should occur throughout the day AND at the start of each day, to catch up with any missed after-hours calls. The temporary Gallery Attendant will be responsible for handling clients and walk-in guests. Responsibilities include: Having all clients sign in on the sign in clipboard Offering water/sparkling water/coffee/espresso If a client calls with a request to come into gallery, the temporary Gallery Attendant will ask them if they need a sales rep. to show them around, or if they just want to browse. The temporary Gallery Attendant will be responsible for daily Gallery maintenance, including: Keeping water/coffee/milk/snacks/mints stocked (back fridge/top cabinets/right cabinet) Keeping sink area tidy and dry Washing any dirty dishes at end of day in dishwasher Emptying the dishwasher at the start of the day The temporary Gallery Attendant will be responsible for daily Gallery closing responsibilities. This includes: Turning off lights in main gallery and conference room space Closing the sample room door Locking the back door Locking front door with keys set, then leaving the key set in designated spot for next day Qualifications: 1+ year of administrative experience BA preferred High attention to detail Friendly, proactive, dependable Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Qualified person must have some knowledge of Quickbooks Pro. Perform reconcilations, pay invoices, invoice owners, deposit checks, file 1099s, schedule repairs, inspections of properties. Close relations with owners and meet all owners needs or concerns. Answer phone calls, respond to emails, file paperwork.

We are seeking a reliable and professional Front Desk Receptionist to join our busy, fast-paced medical office. The ideal candidate will be computer savvy, highly organized, and able to provide excellent customer service to patients and staff. Qualifications: • Previous medical office or front desk experience preferred (willing to train the right person) • Strong computer and multitasking skills • Professional, friendly, and reliable demeanor • Ability to thrive in a fast-paced environment Position Details: • 34–38 hours per week • Benefits package available If you are motivated, dependable, and looking for a long-term opportunity in healthcare, we encourage you to apply!