Part-Time Bookkeeper (Upper West Side)

The Office Administrator plays a crucial role in maintaining daily office operations, providing essential support to the team, and ensuring efficient workflow within the organization. This role handles a variety of administrative duties, from managing communications and scheduling to maintaining records and coordinating office resources. The ideal candidate is highly organized, detail oriented, and capable of handling multiple tasks in a dynamic work environment. The Office Administrator will be held to a standard involving KPI's including: 1) Cycle time for new job check in 2) Error rate for job check in 3) Sales Rep Marketing Request Fulfillment 4)On site sales support related to onboarding/offboarding Key Responsibilities Handle incoming and outgoing communications, including phone calls, emails, and mail distribution. Organize and maintain office files, records, and documents to ensure easy access and confidentiality. Manage schedules for team members, coordinate meetings, and book conference rooms or virtual meeting links. Assist in the planning and coordination of internal events, team meetings, and training sessions. Maintain a shared calendar, keeping track of appointments, deadlines, and key dates. Prepare documents, reports, and presentations, ensuring accuracy and adherence to company formatting guidelines. Perform data entry tasks, ensuring data is accurate, complete, and up to date across various platforms. Assist in drafting and proofreading internal and external communications. Office and Inventory Management: Oversee office supplies, manage inventory, and coordinate with vendors for restocking and maintenance as needed. Track and manage office related expenses, processing purchase orders and invoices. Support onboarding of new employees by preparing workstations and coordinating necessary resources. Administrative Support to Departments: Provide administrative assistance to specific departments as needed, including project support and coordinating resources. Act as a liaison for internal departments, facilitating communication and maintaining workflow efficiency. Process jobs and daily use of CRM as needed Additional Duties as Assigned Qualifications High school diploma or equivalent required; associate’s degree or relevant certification is a plus. 2 years of experience in an administrative support or office assistant role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment. Strong organizational skills and attention to detail. Excellent communication skills, both written and verbal. Ability to multitask, prioritize, and work independently with minimal supervision. This role is ideal for someone with strong organizational skills who enjoys working in a team oriented environment and managing various administrative tasks essential to keeping the office running smoothly.  Requirements Typically requires a high school degree and at least 1 years of experience. Previous Administrative assistant experience  Previous experience working in an office environment Excellent written and verbal communication skills Benefits Part Time Salary - $20 - $22 per hour

In-office assistant needed to field calls, draft emails and follow-up by phone for outreach campaigns, scheduling gigs, responding to inquiries, etc., for contemporary electronic music act working to increase regional footprint. Work involves professional outreach to various aspects of the music industry, for example, setting up regional tours, arranging gigs, outreach to festivals, creative promotional activities, etc. Work is in a staffed office that houses a portfolio of related, dynamic businesses. 3-4 hour afternoons per week (1pm - 5pm) (days negotiable) in-office (non-negotiable) Qualities we are looking for in a candidate: • Can provide organized and reliable follow-through to venues, events, etc. • Professional & personable • Dependability • Self-motivated with flexible approach to problem-solving • Ability to work on deadlines • Comfort with making and receiving phone calls from actual humans • Promotional experience, a plus • Professional writing, graphic design, video editing, and/or social media work experience, a plus • Familiarity with music industry, or similar entertainment experience, is probably helpful, but not required.

LOCATION: Addison Area, near Keller Springs Park. Zip Code: 75248. SCHEDULE: Full Time | Monday - Friday 8:00 am to 5 pm. Some evening work to attend social events. SALARY: $21 - $24 hourly. This Administrative Assistant provides a wide variety of administrative support services. Performs office work directly related to property management and the general business operations of the associations. Also provides exemplary service in a manner consistent with the values and mission of Worth Ross Management Company. Performs all responsibilities while demonstrating outstanding customer service skills. This includes working interdepartmentally, as well as, residents and vendors.  Possess excellent computer skills with Excel and Word.  Able to prepare written correspondence as needed.  Maintains a working knowledge of the Condominium Association Documents.  Assists residents with questions and concerns.  Updating homeowner accounts.   Inputs/Processes/Closes work orders as directed by Community Association Manager.   Collecting vendor bids as needed.   Inputs/Processes/Closes compliance violations as directed by Community Association Manager.   Scanning and uploading documents.  Maintain and assign pool cards, gate remotes/codes, and gates.  Assist in meeting preparation and scheduling as needed.  Other duties as assigned.  On-call as directed by General Manager.  Answers the telephone promptly using proper telephone etiquette.  Maintains a professional manner at all times.  Maintains a neat, clean, organized and safe work environment.  Requirements PHYSICAL DEMANDS Requires typing, grasping, writing, standing, sitting, walking, repetitive motions, visual acuity, hearing, writing, and excellent speaking ability.    EDUCATION/EXPERIENCE Education: High school graduate or equivalent. Ability to read, speak, write, and understand the primary language(s) of the workplace.  Experience: Previous experience in a condominium, hotel or apartment management organization. Experience with word processing and spreadsheet software.  Benefits Medical Dental Vision Short term disability (STD) Long term disability (LTD) Employee assistance program (EAP) Identity theft protection Pet insurance  Retirement Paid Time Off (PTO)

Receptionist Our client is a locally owned and operated company that has grown into a regional and national supplier of industrial equipment. They offer a combination of value-added technical services, engineering, consultation, and high-quality products to a diverse range of markets. They provide mission-critical equipment to a wide variety of industries. **This is a 4 to 6 month assignment, with the potential to go long-term and conversion to the client** Summary Responsible for opening the switchboard daily, directing calls, greeting visitors, providing sales and accounting support and handling literature duties. Duties • Operate the switchboard in a professional manner. • Greet visitors and direct phone calls to appropriate company personnel. • Prepare daily outgoing mail and open incoming mail. • Certificate of Insurance – ordering and processing • Perform various clerical duties including but not limited to: burst, match and distribute daily customer invoices, type sales introduction letters, enter daily record cards, compile bookings report, filing and update user list. • Timecard entry for production employees • Order Office Supplies for Corporate and keep the area tidy • Manage literature: Stock and organize sales literature and service manuals Qualifications • High School degree or equivalent • Minimum 6 months of experience in a clerical, customer service or administrative role. • Professional telephone ability required to handle 12 incoming lines • Excellent verbal communication skills • Detail-oriented; strong organization skills • Ability to work in a self-directed manner Work Schedule: Mon-Fri 8am-5pm Pay: Up to $21/hr for well qualified candidates Apply Online: pridestaff.com/portlandwest Or Call: 971.371.4028 Or Send your resume to: portlandwest@pridestaff.com PrideStaff Portland is a locally owned and operated equal opportunity Staffing Agency. PrideStaff is a winner of the coveted “Best of Staffing” Diamond award for 16 consecutive years for the highest level of satisfaction as rated by our valued Employees and Clients. Allow us to support your job and career search and see the difference PrideStaff can make for you!

The Position Our client is seeking to fill a Loan Administrative Assistant role in the Chicago, IL market. The successful candidate will provide administrative support for multiple loan officers. The position offers a generous salary of up to $55K and a full benefits package. (This is not a remote position). Loan Administrative Assistant responsibilities include: Processing loan files, creating loan documents, and interacting with outside vendors to order appraisals, title work, track insurance, and obtain various standard reports or supporting documentation. Managing the workflow process to ensure loan requests move efficiently through all stages. Providing general loan servicing. Ordering, compiling and reviewing due diligence for new and renewed loan transactions. Preparing commercial loan documents and files within specified time limits to meet all crucial deadlines. Ensuring all loan documentation is complete, accurate, verified, and that it complies with the bank policies and state and federal regulations and policies. Ordering, gathering, and verifying background information on loan applicants and their business by conducting follow-up applicant interviews, obtaining credit bureau reports, business income statements, appraisals, title insurance, and other necessary verification documentation. Interviewing customer loan applicants to gather basic information concerning their business loan needs. Performing loan transactions efficiently, accurately, and in a professional manner while providing quality customer service focused on building strong business relationships. Tracking insurance, taxes (real estate), and borrower financial information ensuring continued compliance with all loan requirements. Calculating loan payoffs, processing interest payments and when the loan is paid, terminating collateral liens or holds. Taking the initiative to follow-up, escalate, or seek additional resources to ensure customer satisfaction in a timely manner. Assuming other duties and responsibilities as assigned by the manager. Cross-training in loan documentation. Requirements Who Are You? You’re someone who wants to influence your own development. You’re looking for an opportunity where you can pursue your interests and your passion. Where a job title is not considered the final definition of who you are, but merely the starting point for your future. You also bring the following skills and experience: High School diploma or GED. Five or more years of commercial mortgage processing experience is required. Five or more years working in loan operations or loan documentation with specific experience in due diligence review and loan documentation. Experience with LaserPro required. Solid working knowledge of mortgage title insurance, hazard insurance, and flood insurance as they pertain to loan collateral. Working knowledge of real estate and equipment appraisals required for loan collateral. Solid understanding of the most common loan reporting requirements such as HMDA and CRA as demonstrated by the ability to collect accurate data. Solid understanding of the core processing system as demonstrated by the ability to accurately process monetary transactions, loan maintenance, and resolve most balancing issues. Solid understanding of the basic requirements for perfecting a security lien. Benefits The position offers a generous salary of up to $55K and a full benefits package. (This is not a remote position).

Kemper Appliance is family owned and operated Appliance Service & Sales since 1977. Currently looking for an office assistant who is organized and can handle daily tasks with consistency and professionalism. About the Role:️ Applicant will be responsible for: supporting technicians & office staff, managing customer interactions, scheduling, invoices, parts tracking, appliance inventory. Requirements: • Detailed oriented • Proficiency in Microsoft Excel and Word • Excellent typing speed and accuracy • Strong communication skills, this is imperative for Customers and Technicians • Ability to work independently and manage multiple tasks • Willingness to learn and interpret appliance parts diagrams • Experience with data entry and tracking systems Nice to Have, but Not Required • Bilingual (English/Spanish) Key Responsibilities: • Collaborate with technicians to coordinate service schedules • Assist in scheduling appointments with customers • Maintain accurate records and track service parts • Provide excellent customer service and follow-up • Team player in support of Technicians & Office personnel Job Details: • Pay Rate: $16.5/hr • Schedule: Flexible (Part-time) • Benefits: Sick time, 401K offers after 90-day probationary period