Phone Assistant/Appointment Setter for a windows & doors company. (North Hollywood)

GLOBAL PACIFIC SUPPORT is looking for a detail-oriented and organized Auto Service Writer/Admin to join our team. In this role, you will be responsible for managing customer service interactions and providing administrative support in our auto repair shop. Your strong communication skills and attention to detail will be essential in ensuring a seamless experience for our customers while maintaining accurate records and documentation. Responsibilities Greet customers and assist them with their service requests and inquiries. Document customer information, vehicle details, and service history accurately in the system. Create service orders and estimates based on customer needs and technical evaluations. Schedule appointments and manage the service workflow efficiently. Communicate service updates to customers throughout the repair process. Assist with administrative tasks, including filing, data entry, and maintaining inventory records. Process payments and handle customer transactions in a timely manner. Collaborate with technicians to ensure effective communication and resolution of customer concerns. Stay knowledgeable about automotive services and repairs to effectively address customer questions. Requirements Previous experience as an Auto Service Writer or in a similar administrative role within the automotive industry is preferred. Strong organizational and multitasking abilities. Excellent communication skills, both verbal and written. Customer service-oriented mindset with a focus on satisfaction. Familiarity with automotive repair processes and terminology is a plus. Proficiency in using computer systems for scheduling and record-keeping. Attention to detail and high accuracy in data entry. Ability to work collaboratively within a team. Willingness to work flexible hours, including evenings and weekends if necessary. Benefits Competetive Salary, Remote Position, Schedule Flexibility

Revenue Operations & Office Manager – Lingrove Location: San Rafael, CA Employment Type: Full-Time, Onsite Annual Salary Range: $85,000 - $120,000 Join Lingrove and make a better future with ekoa® At ekoa® by Lingrove, we’re revolutionizing the built environment with our eco-friendly, high-performance interior product line, ekoa®. We harness the strength of flax to create natural wall protection and millwork applications that blend performance, style, and sustainability. Are you ready to make a lasting impact? Position Overview We are seeking a proactive Revenue Operations & Office Manager to serve as the vital connector between our sales, operations, and other teams. In this tech-forward role, you’ll combine exceptional human communication skills with digital tools and automation to optimize sales processes, streamline order management, and elevate the workplace experience. Your ability to build strong relationships and communicate clearly will be just as important as leveraging data-driven insights to help us achieve revenue goals, with a smooth and efficient process. Key Responsibilities Order Management -Automate and oversee order intake, validation, and tracking using AI-driven tools, ensuring clear, proactive communication with all stakeholders -Translate sales orders into production orders, collaborating closely with production teams and monitoring capacity, lead times, and order progress with real-time dashboards and predictive analytics -Proactively manage and communicate schedule adjustments, order status, and production updates to keep teams aligned -Track and analyze key performance indicators (order accuracy, on-time delivery, customer satisfaction), generating automated reports to support business decisions and continuous improvement -Analyze order trends for demand planning and capacity management, sharing actionable insights with leadership and relevant teams Sales Operations -Manage and optimize all digital sales processes (quoting, order entry, pipeline management) and CRM (HubSpot) to ensure data integrity, sales reporting, and forecasting -Serve as the main point of contact for order status and client concerns, integrating automated notifications with responsive, human support -Identify and address operational bottlenecks using AI-powered analytics, engaging relevant teams for collaborative problem-solving and process improvement -Participate in cross-departmental meetings to ensure alignment and proactively resolve issues, fostering a culture of open dialogue and shared goals -Train sales teams on digital tools and best practices, maintain cross-team communication, and ensure customer satisfaction through prompt, transparent, and personable communication Office Administration -Oversee daily office operations with smart use of technology, maintaining a collaborative work environment and positive vendor relationships -Manage office supplies, facilities, and space planning; support onboarding/offboarding and coordinate company meetings and events using digital tools -Maintain office documentation, compliance, and serve as the primary liaison with building management and external service providers Required Qualifications Education & Experience -Bachelor’s degree in business, operations, supply chain, administration, sales, and related field -3-5 years of experience in operations, production, office management, and customer service—preferably in a manufacturing or production environment -Proven experience with office administration and digital business tools: AI-powered platforms, CRM systems like HubSpot, project management software: e.g. Asana, Slack/Microsoft Teams, Google Office Suite; Cin7 experience a plus Skills -Strong project management, organizational, and multitasking abilities in a collaborative digital and efficient office workplace -Excellent communication skills—written and verbal—for both internal and external stakeholders, approaching each interaction with clarity and professionalism -Analytical skills with the ability to leverage data, AI, and automation to optimize sales operations and drive revenue growth -Proactive problem-solving, attention to detail, and a passion for technology-driven efficiency Lingrove is an equal opportunity employer committed to fostering a diverse, inclusive, and respectful workplace. We prohibit discrimination and harassment of any kind based on race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, genetic information, veteran status, or any other protected characteristic as outlined by federal, state, or local law. All employment decisions at Lingrove are made based on qualifications, merit, and business needs.

The Clerical Intake and Admissions Specialist plays a vital role in supporting the admissions process by managing communication, maintaining schedules, and ensuring accurate documentation. This position requires strong organizational skills, attention to detail, and the ability to interact professionally with families and internal teams. Essential Duties: Exhibits regular and punctual attendance. Maintain Assessment Schedule, Coordinate and update the assessment calendar, ensuring timely scheduling and communication with relevant parties. Answer Calls and Take Messages, serve as the first point of contact for incoming calls; provide information, take detailed messages, and route inquiries appropriately. Data Entry in AIM, accurately enter immediate turn-downs and other relevant information into the AIM system in a timely manner. Prepare Admission Packets, assemble and organize admission packets for new clients, ensuring all required documentation is included and up to date. Follow-Up with Families, conduct follow-up communication with families who have been previously contacted to provide updates, gather additional information, or offer support. Requirements High school diploma or equivalent; associate degree preferred. Previous experience in a clerical, administrative, or admissions role is a plus. Proficiency in Microsoft Office Suite and data entry systems (experience with AIM is a plus). Excellent verbal and written communication skills. Strong organizational and time management abilities. Ability to handle sensitive information with confidentiality and professionalism. Benefits 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Referral program Tuition reimbursement Vision insurance

Our client, an investment firm, is seeking an Office Assistant in New York, NY. The hours are either 8:45am-5:45pm or 9:00am-6:00pm. The position is in-office five days per week. Responsibilities: * Provide backup coverage at the reception desk, greeting guests, managing calls, and maintaining a professional front-of-house presence * Support kitchen and pantry operations, including stocking supplies, maintaining cleanliness, and assisting with light lifting * Maintain office common areas, restock supplies, support internal meetings, and perform regular walkthroughs to ensure tidiness * Manage mailroom duties including sorting, distributing, shipping, and coordinating deliveries with vendors and building staff * Assist with administrative overflow, special projects, and event coordination as directed by HR and Office Services leadership Qualifications: * Bachelor's degree required * Minimum 2+ years of corporate office experience in a reception or office assistant role * Organized, detail-oriented, and comfortable handling multiple priorities * Proficient in Microsoft Outlook, Word, and Excel * Able to lift up to 25 pounds and support basic office setup needs Compensation/Benefits: * Up to $70K base salary plus discretionary bonus * Medical, dental, and vision coverage with a small employee contribution * Generous PTO Flexible Spending Accounts (FSA) for healthcare, transit, and parking * HSA plans available for high-deductible health plan participants * 401K with match and profit sharing * Daily continental breakfast, snacks, and 3:00pm summer Fridays Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Founded by the Sisters of Charity of New York, the University of Mount Saint Vincent is an academically excellent, authentically inclusive, Catholic and ecumenical liberal arts university. The University combines a strong core curriculum with a full array of majors in the liberal arts and, within the tradition of liberal education, selected professional fields of study. At Mount Saint Vincent, a student’s education extends beyond knowledge, skills, and preparation for work. We seek the development of the whole person. In the spirit of Vincent de Paul and Elizabeth Ann Seton, we foster an understanding of our common humanity, a commitment to human dignity, and a full appreciation of our obligations to each other. Job Description The Administrative Assistant provides essential administrative and clerical support to the School of Education, ensuring the smooth and efficient operation of daily activities. This in-person role serves faculty, staff, and students by managing office logistics, coordinating schedules and communications, maintaining accurate records, and assisting with the planning and execution of departmental events and activities. Schedule - 830p - 430pm Responsibilities: Serve as the primary point of contact for the School of Education office Mange calendars, schedule meetings and coordinated communication between the School of Education, K - 12 partners, and higher education partnerships Prepare correspondence, reports, memos, and other documents Assist the Student Teaching Coordinator with: Fieldwork and student teaching placement coordination Ongoing school outreach and communication Affiliation agreements Documentation and reporting to NYSED regarding K - 12 partnerships Maintain student, faculty and program record in compliance with institutional and accreditation standards Assist with budgeting and purchasing, including tracking expenditures and processing invoices Perform general data entry Provide logistical support for events, meetings and program activities Coordinate travel arrangements and reimbursements for faculty and guest Support academic processes, including course scheduling, textbook ordering and student registration Maintain office supplies and equipment Perform other related duties as assigned Requirements Associate degree required; Bachelor degree preferred 1 -3 years of administrative assistant experience Proficiency in Microsoft Office Strong written and verbal commination skills Benefits Allotted hourly rate - $22.00 Comprehensive health, dental, and vision insurance Flexible Spending Accounts (FSA) for medical and dependent care 100% employer sponsored life insurance, AD&D insurance and Long term disability Retirement plan with employer matching Paid time off, including vacation, sick leave, and holidays Professional development opportunities via Coursera Undergraduate tuition benefits for employees and their dependents Commuter benefits Employee Assistance Plan

I am looking for a fashionable and personable and high energy/friendly Personal Assistant. who will grow with my company. Must be well rounded and able to be on top of things. Personality and persuasion is key Looking to interview candidates right away. Very laid back environment. Casual is fine Duties include - phones, customer services, greeting clients, clerical duties. Also communication and client satisfaction very important Please email resume. Pay is $25-$40/hr. students can apply as well. No experience needed willing to train right person. Office in both Astoria and Forest Hills and possible Bronx in near future.