office assistant (SOMA / south beach)

We are looking for a Transportation Recruiting Administrative Assistant for a national driver staffing company. This position is temp-hire with the opportunity for permanent employment and growth for the right candidate: Job Duties: * Phones: answering incoming calls and making outgoing call to screen CDL driver applicants * Applications: assist Senior Recruiting Manager in screening applicants and processing DQ files for qualified drivers using an applicant tracking system. * Verifications of Employment: assist Senior Recruiting Manager in obtaining verbal verifications of employment. * In-Office: work in office Monday-Friday, 8am-5pm, to be available for any walk-in applicants. * Other duties as assigned by the Senior Recruiting Manager. Job Requirements: * At least 1 year of previous transportation experience. * At least 1 year of previous administrative and customer service experience. * Ability to pass a background check.

Role Snapshot • Route & schedule trips; answer phones with excellent customer service. • Dispatch drivers and communicate changes/ETAs and safety alerts in real time. • Stage morning launch: set correct garage roll‑out order; verify keys/tablets/manifests. • Post extra/available trips on the in‑building driver board; remove filled trips. • Manage maintenance work orders; arrange shop service, swaps, and monitor progress. • Pre‑screen job applicants and coordinate interviews. • Support payroll for W‑2 employees and 1099 contractors (time logs/exports). • Maintain contact/CRM records; assist the Operations Manager and keep calendar. Must‑Haves • 1+ year in dispatch/scheduling or fast‑paced coordination role. • Calm, friendly phone skills and strong problem‑solving under time pressure. • Solid Excel/Google Sheets; quick to learn routing/dispatch and GPS apps. • Detail‑driven and reliable; able to juggle multiple priorities. • Pass BCI/FBI background check and drug screen. Nice‑to‑Haves • Experience with ADA/senior transportation or healthcare coordination. • Familiarity with payroll basics (W‑2 vs 1099), QuickBooks/ADP/Gusto. • CRM experience (Airtable/HubSpot/spreadsheets) and calendar management. Growth Path This role is a stepping stone to an upper management position for team members who demonstrate consistent excellence and mastery of responsibilities.

Well established developer needs administrative assistant with prior construction experience to support upper management Ideal candidate will have understanding of the construction process and experience with AIA forms, blueprints, costs tracking, preparation of bids, quotes and change orders. In addition, this person will assist management with scheduling & travel arrangements. Daily interaction with vendors, bankers, city officials, etc. and work with special projects upon need. Intersted candidates should forward resume with "Construction Assistant" on the subject line.

Position: Dispatcher/Customer Representative needed for a garage door company. Location: Santa Clara, CA Schedule: Sunday-Friday, 4:00PM-10:00PM (Remote), Tuesday, 7:00AM-4:00PM (In Office) Duties: 1. Communicating with sales reps, subcontractors, & customers. 2. Organize leads depending on location. 3. Schedule technicians for jobs. 4. Data entry into CRM. Requirements: 1. Experience in dispatching for garage doors, preferred. 2. Must know how to read maps. 3. Must be organized and very detail oriented. 4. Computer savvy. 5. High communication skills with great energy. 6. Power Dispatch CRM, preferred. 7. Must be able to work in a fast paced environment and open minded. 8. Must be bilingual in Spanish. Pay: $4,000 per month. If interested, please email resume to: Aerecruitingla@gmail.com

Small CPA firm in Healdsburg seeking part-time office help. General office duties including ordering supplies, electronic and physical document management, scheduling appointments. Candidates must be comfortable in and familiar with office environments, Microsoft Word and Excel. 10-15 hours/week most of the year, increase to 25-30 hours/week from mid-January through mid-April during tax season. Bookkeeping skills a big plus, resulting in more hours and higher pay. The perfect candidate will have already mastered the art of casual professionalism and be calm, friendly and organized. Great environment, flexible hours.

Join Our Team: Award-Winning Agency Seeks Part-Time Dedicated Personal Assistants for Marin County for 3-6 Hour Shifts   Personal Assistants provide an invaluable service to their clients. At Marin Home Care, we truly appreciate our dedicated team of PAs and want to ensure that they feel cared for and supported the same way they support our clients.    Our ideal PAs are dedicated team players who are ready to commit to clients in Marin County, have basic English skills including reading and writing, valid California HCA Registration & all other related work permit documentation, are open to providing the best quality care that includes companionship, meal prep, light housekeeping, personal care and any other activities of daily living.  Apply today at https://marinhomecare.clearcareonline.com/quick-apply/ !  What’s Available:  Part Time Personal Assistant positions  Benefits include but are not limited to:  Paid training and development opportunities, with direct assistance from CEO  Weekly Pay Employee Referral Bonus  Paid Sick Time  Flexible Schedules  Industry leading compensation $30 per hour  Supportive Home Office Team Caregiver of the Month Awards  In today’s economy, people are looking for jobs that provide deep satisfaction and an overall sense of happiness and fulfillment. We are proud to have won Business of the Year 2023 , Best Eldercare in Southern Marin 2023 and Best Senior Home Care 2024! Now is the best time to explore a career in caregiving with Marin Home Care!  Apply today at https://marinhomecare.clearcareonline.com/quick-apply/ !  **We are an equal opportunity employer and do not discriminate based on race, ethnicity, gender, veteran status, disability or any other federally, state or locally protected class. **