Administrative Assistant - Internship (lower nob hill)

Job Description: Administrative Assistant Intern The Francisca Club Location: San Francisco, CA Reports to: Assistant General Manager Job Type: Part-Time Internship (3 days per week) ________________________________________ About The Francisca Club Founded in 1903, The Francisca Club is a distinguished private social club located in the heart of San Francisco. We are dedicated to providing an exceptional experience for our members and guests. Job Summary The Francisca Club is seeking a highly motivated and detail-oriented Administrative Assistant Intern to support our management team. This part-time internship is an excellent opportunity for a student to gain valuable hands-on experience in a professional club environment. The ideal candidate will be a proactive self-starter with a strong interest in hospitality, business administration, or communications. Key Responsibilities Member Services & Communications • Serve as the first point of contact for members, providing assistance via phone, email, and in-person. • Manage event and program reservations, including booking, confirmations, and maintaining accurate billing records. • Process and prepare letters of introduction for members visiting reciprocal clubs. • Assist in updating and maintaining the member directory and Roster. Administrative & Office Support • Prepare and manage club mailings, including bulletins and event announcements (creating labels, photocopying, stuffing, and using the postage meter). • Maintain and manage office and equipment supplies, keeping inventory organized and stocked. • Perform data entry and general office upkeep. • Assist with daily tasks such as managing telephones, providing parking validations, and organizing library books. Event & Committee Support • Liaise with the culinary team on behalf of the administrative office regarding menus and event details. • Assist with setting up for committee meetings, preparing table cards, name tags, and photocopying meeting materials as requested. • Provide support for member-hosted private events, including managing seating arrangements. Qualifications • Currently enrolled in a Bachelor's degree program, preferably in Hospitality, Business Administration, English, or a related field. • Excellent communication and interpersonal skills, with a professional and friendly demeanor. • Strong organizational skills and exceptional attention to detail. • Proficiency in Microsoft Office Suite and/or Google Workspace (Docs, Sheets, Drive). • Ability to handle multiple tasks simultaneously in a fast-paced environment. • A proactive attitude and a willingness to learn. To Apply Please submit your resume and a brief cover letter in PDF format.