Administrative Assistant (Centralia)

Auburn CPA firm is seeking a positive, energetic, and highly organized Receptionist/Office Assistant to serve as the welcoming face for our busy, fast-paced office. While most of our team works remotely, you will be the anchor of our physical office, responsible for ensuring operations run smoothly, professionally, and efficiently from the ground. You’ll be the first point of contact for in-person visitors and phone calls, greeting clients in a friendly, business-like manner and representing the firm with warmth and professionalism. The ideal candidate will be self-motivated and detail-oriented, with excellent interpersonal skills and the ability to manage a multi-line phone system (3–4 lines), handle sensitive information with care, and juggle multiple tasks with poise. Proficiency in Microsoft Office Suite, Adobe, and online tools (including social media platforms and client portals) is essential. This role also includes general office duties, maintaining a clean and welcoming client area and conference room, and providing administrative support to remote staff. Punctuality is key, as this person will open the office at 9:00 AM on weekdays. After the initial training period, the position includes the flexibility to work remotely on Thursdays. Typical duties in our paperless office will include: • Answering phones • Greeting clients and logging in their projects • Scheduling appointments • Ordering and keeping office supplies inventory up to date • Downloading and sorting electronic documents from Client Portals • Scanning and organizing documents electronically • Compiling tax returns and accounting projects • Preparing and scanning daily bank deposit • Dropping off and picking up mail daily at Auburn Post Office • Running credit card payments online, processing customer receipts • Setting up networking and business development events • Organizing annual open house celebration • Maintaining monthly blogs and bi-monthly e-newsletter • General office support as needed Typical hours are 9:00am – 5:00pm, M-F, but will include a few Saturdays and some evening hours between March 1st – April 15th for the tax season rush. We offer medical, dental and vision benefits, a 401k plan and competitive compensation. We are a close-knit team with an atmosphere that is fun, creative, and loaded with caffeine! Pay range: $23-$27 DOE Only those candidates whose experience best meets our requirements will be contacted.

Job Overview We are seeking an organized Receptionist/Assistant for a Bellevue Law firm. This role is essential in providing excellent customer service and ensuring the smooth operation of our office. The ideal candidate will possess strong clerical skills, be proficient in data entry, and have a solid understanding of office management practices. Responsibilities Greet and assist visitors, clients, in a professional manner. Manage incoming calls, directing them to the appropriate personnel . Perform data entry tasks accurately and efficiently using office software. Maintain organized filing systems for both physical and digital documents. Schedule appointments and manage calendars for staff members as needed. Assist with clerical duties such as preparing correspondence, reports. Ensure the reception area is tidy and welcoming at all times. Job description Bellevue law firm is offering immediate employment for a receptionist/assistant. This can be a full time or part-time position in a boutique law firm with a professional work environment. Duties and responsibilities include: -Receive and route phone calls; -Take messages; -Communicate with clients; -File, copy, fax and other routine clerical duties; Preferred qualifications: -Good communication skills -Organized with great record keeping; -Able to multi-task and manage priorities. The firm is located in a prestigious building in downtown Bellevue. Please send resume . Please include salary expectation. Job Type: Full-time/Part time Monday to Friday Qualifications Proven experience as a receptionist or in a similar administrative role is preferred. Strong computer literacy with proficiency . Excellent time management skills with the ability to prioritize tasks effectively. Strong attention to detail. Ability to work independently as well as part of a team .

Key Responsibilities: 1. Manage and centralize incoming leads from sources including Yelp, company website, phone calls, BBB listings, and other channels. 2. Ensure prompt follow-up workflows—routes leads into our CRM system and outlook. 3. Maintain consistency and accuracy in lead information across all platforms. 4. Track initial and ongoing lead sources to support data-driven insights and marketing attribution goals. 5. Respond quickly and professionally. Research shows timely response is critical for conversion—automated reminders and templates streamline this process 6. Optimize Yelp engagement by maintaining an active listing, managing reviews, and keeping response times fast to stay prominent among local searchers. Skills & Qualifications: 1. Proficiency using Yelp Leads tools and integrating them into workflows. 2. Strong organizational skills and keen attention to detail across multiple inbound channels. 3. Excellent verbal and written communication abilities—capable of following up via call, email, or text promptly (within minutes if possible). 4. Solid computer skills (Outlook, Adobe Acrobat) with a focus on accuracy and speed. 5. Spanish language proficiency is a plus. Why This Role Matters: Managing leads from multiple platforms isn’t just about answering phones—it’s about creating a seamless, centralized, and responsive system where no potential customer slips through the cracks. By efficiently aggregating and responding to leads from Yelp, BBB, the web, and phone, this role directly supports our appointment-setting, customer satisfaction, and overall growth strategy. Position Details: 1. Job Type: Part-Time 2. Location: Lynnwood, WA 3. Compensation: Competitive hourly wage, commensurate with experience. Join our team and contribute to a company that values professionalism, efficiency, and customer satisfaction.

Hi Craigslist Community, I am a 35 year old small business owner (she/her) looking for a kind, sharp and reliable personal assistant who excels at prioritizing, planning and scheduling, as well as keeping me company as I work through mundane tasks. Female only due to the personal nature of this role. I have been going through something personal for the past year which has taken a toll on my ability to generally move through life. As a small business owner mostly working from home, I am also feeling the impact of not interacting with coworkers every day, and a big part of this role is simply keeping me company and helping me work through my tasks so I can catch up with life admin and be more intentional taking steps towards larger goals, personally and for my career. The ideal candidate is pleasant to be around, able to support me as I do tasks and also comfortable working independently on admin (ie. data entry) and light (not cleaning) household tasks (ie. packaging returns) as I work on mine. We will be working from my apartment, but I am open to a coffee shop or park, etc. if we decide that makes sense. Based in the Inner Richmond near Clement & 2nd. Parking is free but every 2 hours. Close to public transit (Geary Blvd) Requirements: - You are really good at planning and scheduling and willing to help me plan out my days and weeks in advance on Google Cal - You are good at and can help with admin tasks: booking appointments, booking travel, light online research - Can start and interview (30min Zoom) asap - Reliable, on time - Patient, supportive - Comfortable walking me through physical therapy exercises in my apartment or at a nearby park - this is a big part of my life at the moment and perhaps the one I need the most support with. Bonus/not required: If any of these are you, please mention in your email :) - Willing to take packages to UPS/USPS (Personal/business returns) - Good memory - Interest or experience with interior design/spatial layout - Interest or experience with physical therapy, exercise, fitness, training - Interest or experience cooking or meal planning - life skills I’m working on - Experience with social media, Canva, or interest in writing and visual design (relevant later on) - Have a car, willing to use it to shop or return at retail stores in SF (personal/business) If you are interested: Please apply to this role by sharing some detail about who you are, why this role appeals to you personally, and examples of how you’ve excelled at the responsibilities described in this role. Please also include as many as you have of the following: LinkedIn, resume, social media links or anything that could provide information about your work history and personality. Finally, please confirm in writing that you: understand this position is $22/hr (Venmo, check or your preferred method), are available 10 hours a week, are ready to start asap if hired and are interested indefinitely if the fit is mutual. Thank you for applying and best of luck in your search.

We are looking for a receptionist to be part of our growing team. We look forward to hearing from you.

We are seeking a skilled and proactive Human Resources Generalist with at least 2 years of experience to support the daily functions of our HR department. The HR Generalist plays a key role in employee relations, recruitment, onboarding, compliance, training, and benefits and payroll support. The ideal candidate will be fluent in Spanish and English and possess a strong understanding of California labor laws, especially those relevant in Berkeley and the San Francisco Bay Area. This is a part-time, hourly position that is 100% on-site and primarily based in Berkeley. The role reports directly to the HR Director. Due to the nature of our 24/7 manufacturing operations, this position may require occasional travel to other Acme Bread bakeries, as well as occasional weekend or night hours when management needs support with disciplinary matters for employees on night shifts. The position starts with a Monday–Friday schedule from 12:00 p.m. to 4:00 p.m. Over time, the schedule may change to later in the afternoon to accommodate personnel and company needs at our Berkeley location. RESPONSIBILITIES - Serve as a first point of contact for Berkeley employee inquiries related to HR policies, compliance law, and disciplinary documents. - Support employment activities: administrative onboarding, orientations, leaves of absences, and benefits among others. - Ensure all required onboarding paperwork and I-9 documentation are completed accurately and in a timely manner. - Ensure newly hired employees, under any status, have all the appropriate paperwork on hand. - Working with the HR Director to maintain digital and personnel files, including the company’s handbook, in accordance with California legal requirements and company policies. - Assist with benefits enrollment, open enrollment communication, and responding to employee benefit and payroll questions. - Support managers, supervisors and/or crew leads with deadlines for employee performance evaluations. - Assist with employee incident reports including collecting additional documentation, conducting investigations, and drafting and presenting follow-up documents under the direction of the HR Director. - Coordinate training programs and track employee participation and compliance. - Support compliance with federal, state, and local employment laws and company policies. - Help prepare reports, metrics, and documentation for audits, internal tracking, or legal compliance. - Provide occasional onsite support at our South San Francisco bakery to handle time-sensitive tasks. - Contribute to a culture of respect, inclusion, and engagement across departments. GENERAL REQUIREMENTS - Have a bachelor’s degree in Human Resources, Business Administration or a related field. - Minimum 2 years of experience in a Human Resources support role (Generalist, Coordinator, or related). - Fluency in Spanish (speaking, listening, and writing) is required to support a diverse employee population and ensure effective communication across departments. - Excellent verbal and written English communication skills. - Solid understanding of California employment laws, especially those applicable in the San Francisco Bay Area, as well as HR best practices. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), artificial intelligence tools (AI), and experience using HRIS systems (e.g., ADP, Paychex). - Possess a reliable phone line with voicemail. - Must have reliable mean(s) of transportation. - Must be able to work at least 20 hours per week. - Ability to work most holidays - Ability to work weekends and night hours as requested by management. WAGES AND BENEFITS - $40.00 per hour with the possibility of progression - Company offers medical, dental and vision on a prorated basis for part time employees. - Paid sick leave, vacation and bereavement time - Employee bread discount TO APPLY: - Please send your application using the CL email - Attached your cover letter and resume as a PDF file only (no word documents). - Use this specific title as your subject line: PT HR (insert your first and last name); e.g.: PT HR Alice Smith - In the body of the email please let us know: 1) what is your availability and 2) when can you start. Acme Bread Company does not accept resumes or job applications in person. Please do not visit the bakery without an appointment, as walk-in applications will not be considered. All applicants must submit their information through the online application process.