Administrative Assistant

Administrative Assistant  – Exact Billing Solutions (EBS) Lauderdale Lakes, FL About Exact Billing Solutions  Exact Billing Solutions is a unique team of medical billing professionals specializing in the substance use disorder, mental health, and autism care fields of healthcare services. We have extensive industry knowledge, a deep understanding of the specific challenges of these markets, and a reputation for innovation. With our proprietary billing process, EBS is the oil that brings life to the engines of its partner healthcare companies.    About the Role The Administrative Assistant provides administrative support to the Executive Assistant of the Chief Operating Officer and the broader business operations, ensuring smooth workflows, efficient communication, and strong organizational systems. This role assists with front desk coverage, deliveries, managing office supplies, handling confidential information, and serves as a liaison with stakeholders. The principal functions of the position identified shall not be considered as a complete description of all the work requirements and expectations that may be inherent in the position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions of the position.  Requirements  Key Requirements Monitor and order supplies as required by various departments, maintain inventory of stocking supplies as needed. Coordinates meetings, including agendas, take minutes, and schedules follow-ups for the Employee Engagement Committee when assigned by the Executive Assistant to the Chief Operating Officer. Assist with special projects, organizational projects, Employee Engagement Committee projects, research, and data analysis assigned. Maintains a professional environment, while supporting operational needs and maintenance. Greet and direct any scheduled subcontractors, vendors, or approved external visitors to appropriate location or person. Qualifications The Administrative Assistant requires a minimum of a High School Diploma, an Associate’s or Bachelor’s degree in business administration or a related field is preferred, and: 2-5 Years of experience in administrative office functions preferred.  Ability to pass a background check, motor vehicle record, and drug screen.. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite and the ability to learn new software systems  Strong organizational skills and attention to detail. Ability to manage multiple task and prioritize effectively.  Solid interpersonal skills and professional demeanor. Experience handling confidential and sensitive information with discretion. Ability to adapt to changing priorities in a fast-paced environment. A valid driver license and acceptable driving history. Benefits Three weeks of paid time off (more added with tenure). Medical, dental, vision, long-term disability, and life insurance. Flexible Spending Account (FSA) and Health Savings Account (HSA) options. Generous 401(k) with employer match up to 6%. Exact Billing Solutions (EBS) Culture  Integrity. Dependability. Attention to detail. All our team members exhibit these qualities when it comes to doing business. And when it comes to the business of supporting a team, as a company, we offer no less to our team members. We’re a fast-paced, growing company delivering services that allow our clients to spend more time helping people. At the end of the day, it’s people, not numbers, that drive our success.  Exact Billing Solutions participates in the U.S. Department of Homeland Security E-Verify program.