Administrative Assistant

Medical office looking for part time front desk/receptionist. Job duties include answering phones, greeting patients, setting up future appointments and other duties as assigned. Thursday and Saturday from 9 am - 12:00 pm. Serious inquiries only. Please include resume. $18-$20/hour based on experience.

We are a small e-commerce shop located in downtown Sunnyvale looking additional help. This is a part-time position requiring you to work at our downtown Sunnyvale office Monday to Fridays for approx. 4 to 5 hours, either mornings or afternoons. You will be packing and shipping small to medium-sized items. Must be careful and quick. Pay is $20/hour. If you are interested, please reply with hours that you are available and past experiences.

Job Description: Administrative Assistant Intern The Francisca Club Location: San Francisco, CA Reports to: Assistant General Manager Job Type: Part-Time Internship (3 days per week) ________________________________________ About The Francisca Club Founded in 1903, The Francisca Club is a distinguished private social club located in the heart of San Francisco. We are dedicated to providing an exceptional experience for our members and guests. Job Summary The Francisca Club is seeking a highly motivated and detail-oriented Administrative Assistant Intern to support our management team. This part-time internship is an excellent opportunity for a student to gain valuable hands-on experience in a professional club environment. The ideal candidate will be a proactive self-starter with a strong interest in hospitality, business administration, or communications. Key Responsibilities Member Services & Communications • Serve as the first point of contact for members, providing assistance via phone, email, and in-person. • Manage event and program reservations, including booking, confirmations, and maintaining accurate billing records. • Process and prepare letters of introduction for members visiting reciprocal clubs. • Assist in updating and maintaining the member directory and Roster. Administrative & Office Support • Prepare and manage club mailings, including bulletins and event announcements (creating labels, photocopying, stuffing, and using the postage meter). • Maintain and manage office and equipment supplies, keeping inventory organized and stocked. • Perform data entry and general office upkeep. • Assist with daily tasks such as managing telephones, providing parking validations, and organizing library books. Event & Committee Support • Liaise with the culinary team on behalf of the administrative office regarding menus and event details. • Assist with setting up for committee meetings, preparing table cards, name tags, and photocopying meeting materials as requested. • Provide support for member-hosted private events, including managing seating arrangements. Qualifications • Currently enrolled in a Bachelor's degree program, preferably in Hospitality, Business Administration, English, or a related field. • Excellent communication and interpersonal skills, with a professional and friendly demeanor. • Strong organizational skills and exceptional attention to detail. • Proficiency in Microsoft Office Suite and/or Google Workspace (Docs, Sheets, Drive). • Ability to handle multiple tasks simultaneously in a fast-paced environment. • A proactive attitude and a willingness to learn. To Apply Please submit your resume and a brief cover letter in PDF format.

Established Flooring Company located in Roslyn Heights is currently seeking a Project Administrator . The ideal candidate for this position should have experience working in the back end office for construction. Job duties will include the following items; Change Orders / Follow Up on approvals / Work Completed Monthly Lien Waivers / Sub Lien Waivers / 2nd Tier Material Lien Waivers AIA Submissions Stored Material Back Ups Ticket Work Back Ups Daily Sign In Sheets Daily Progress Reports Material Ordering and Tracking Knowledge and Skills · Carpet pattern layout · General construction experience and previous estimating experience are pluses · Strong Computer Skills (Proficient in Excel, word, office, Dropbox, etc. · Strong Communication skills, excellent organizational, and problem-solving skills · Experience with reading blueprints and project specifications · Ability to estimate projects · Self-motivated with keen attention to detail · Ability to work as a team on projects as well as take initiative and work alone

Seeking a candidate to serve as a team player in an application processing and in-person customer service role. Adaptability and flexibility is key in being a valuable member of the team. The ideal candidate will have the following skills: - Professional and Assertive on the phone - Highly Organized - Pro-active and a Self-Starter - Excellent Customer Service - Proficient in basic computer skills - Adaptable and eager to learn - Capable multitasker Responsibilities: - Fielding inbound/outbound calls from potential and existing clients. - Processing applications.

Established Flooring Company located in Roslyn Heights is currently seeking a Project Cost Accountant. The ideal candidate for this position should have experience working in the construction field. Job duties will include the following; - Entering invoices by project - Entering payments by project. - Inventory tracking by job - Credit Card reconciliation - Bank account reconciliation - AIA submission and tracking - Change Order work tracking - Sub contractor payments tracking - Manage lien waivers (1st tier, 2nd tier, and material) - Project P&L Knowledge and Skills · Carpet pattern layout · General construction experience and previous estimating experience are pluses · Strong Computer Skills (Proficient in Excel, word, office, Dropbox, etc. · Strong Communication skills, excellent organizational, and problem-solving skills · Experience with reading blueprints and project specifications · Ability to estimate projects · Self-motivated with keen attention to detail · Ability to work as a team on projects as well as take initiative and work alone