Administrative Assistant / Office Manager (West Hollywood)

Established Property Management Company located in Long Beach, CA has an immediate opening for a Front Desk Receptionist. As a Receptionist, you will welcome clients, visitors and vendors to the office, answer incoming calls and route them appropriately, help coordinate office events, schedule conference rooms, and provide general clerical support to the Leasing Department. This is a full-time and highly visible position. The ideal candidate must possess strong communication skills, professionalism, customer focus and have the ability to work effectively under pressure. Work schedule is Mon-Fri from 8:00 am to 5:00 pm. Come work with a dynamic, entrepreneurial and team-oriented company! We offer a fun and exciting place to work, potential for individual growth within the organization, and a competitive base salary, Simple IRA plan and health benefits. DUTIES AND RESPONSIBILITIES: • Answers, screens, and directs calls on multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to appropriate employee or voice mail. • Clears messages each morning and delivers to appropriate employees. • Translate oral and written communication in Spanish as needed • Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations. • Responds to visitors, clients, and employees in a courteous and professional manner. • Opens and routes incoming documents. • Reviews and intakes rental applications and rent payments and issues receipts as necessary. • Organizes and maintains pick up box items • Composes and types routine correspondence as required. • Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required. • Organizes and maintains file system; files correspondence, showing keys and other records. • Orders and maintains supplies, arranges for equipment maintenance, and keeps reception area organized. • Prepares and maintains meeting and conference room reservation and documents as needed. • Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. • Performs other duties as assigned by supervisor. QUALIFICATIONS: • A High School diploma or equivalent is also required • Two to four years related experience, or equivalent combination of education and experience. • Excellent verbal and written communication skills. • Must be bilingual (Spanish) • Strong interpersonal skills. • Self-motivated, punctual and well organized. Must be detail oriented. • Comfortable working in a fast paced environment • Ability to understand and follow written and verbal instructions • Ability to deal effectively with a diversity of individuals at all organizational levels. • Commitment to excellence and high standards. • Strong organizational skills; able to manage priorities and workflow. • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. • Must be able to speak, read, write, and understand the primary language(s) used in the workplace. • Professional appearance and demeanor • Energetic and team-oriented • Ability to perform diversified clerical functions and basic accounting procedures. ESSENTIAL FUNCTIONS/PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is frequently required to do the following: • Must be able to work in a fast paced environment, communicate to external and internal professional individuals and organizations, multi-task, self-starter, work with little supervision, research techniques and uphold confidentiality and uphold a professional demeanor. • Typing on a keyboard, data entry, filing • Lift and carry up to 30 pounds • Walk, stand, crouch • Sit for prolong periods of time. To apply please reply directly to posting or fax resume to 562-989-9166.

A staffing agency is looking for Polished Leasing Consultants to start ASAP in the Los Angeles area with a minimum of 1 year experience. Rate of Pay is $20-$22 All jobs start off as temp or temp-to-hire DESCRIPTION • Must be comfortable working in a fast paced environment. • Must be familiar with apartment / multi-family leasing and Fair Housing. o Apartment software experienced is a bonus (AMSI, Yardi, Rent Roll, OneSite, eSite, etc.). • Bilingual Leasing Consultants are always in high demand. • Luxury property, lease-up, rehab, and tax credit experience are a plus as well! • Operate computers programmed with accounting software to record, store and analyze information. • Understand the Apartment Association lease and contracted credit report application. • Accept rental payments and post rents to the computer. • Comply with federal, state and company policies, procedures and regulations. • Record monies collected and prepare bank deposit slips on an on-going basis. • Debit, credit and total accounts on computer spreadsheets and databases using specialized accounting software. • Ensure that all proper and legal documents are received, current, accurately verified and entered into the computer from new vendors, prior to payment being processed. • Communicate with Property Managers regarding accuracy of invoices received; that purchase orders are attached and invoices are coded correctly, according to company procedures. • Ensure that all invoices received from the properties are approved, entered and paid within a timely manner. • Access computerized financial information to resolve vendor and payment disputes. • Check figures, postings and documents for correct entry, mathematical accuracy and proper codes as well as prepare statement of accounting notices for past residents. • Assist in lease transactions by typing leases, gathering applicant’s history and credit approvals. • Maintain accurate monthly commission sheets on leases, renewals and delinquencies for bonus purposes. • Provide general clerical assistance to community office • Physical requirements: Ability to walk the property extensively, ability to bend and stoop, ability to lift under 50 pounds. Equal Opportunity Employer considering qualified applicants in accordance with applicable state and federal laws. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the LA County Fair Chance Ordinance, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance and state law.

Chalk Talk Football, LLC is seeking a proactive, detail-obsessed, startup-savvy Executive Operations Manager & Assistant to CEO (“EOM”) to become the right hand to our CEO. If you know the character “Radar O’Reilly” from M.A.S.H., you get the vibe: anticipate needs before they're voiced, keep the CEO on task and in motion, and become the quiet engine behind everything that works. We’re a high-growth SaaS startup with backing from elite NFL and college football coaches. Our cloud-based platform is transforming how football teams design, diagram, and teach their playbooks. With our full launch approaching, we need a top-tier EOM to bring calm, order, and execution to a very creative, fast-moving CEO — and to a company poised to scale. This role is remote but having a Metro Boston base is preferred. The position is part-time to start, with the potential to scale alongside the company. You’ll be a force multiplier across operations, communications, and strategic initiatives.

Director of Development Concord, MA Salary Range: $75,000 - $95,000 Sign on Bonus of $2,000 Join our team and change someone's life! At Minute Man Arc, our dedicated staff includes more than 200 employees who improve the lives of people with disabilities. We offer a work environment that values and respects diversity. Living up to our core values, we empower the people we proudly support and make a real impact in the world. We provide hands-on training opportunities with plenty of room for growth, both personally and professionally. If you want a meaningful job with exceptional benefits, read on... Our benefits: $2,000 hiring bonus 10 days paid vacation every year to start 13 days paid holidays each year 3 days paid personal time each year Up to forty hours sick time in accordance with the MA sick time law. Health insurance with fully paid health care deductible Free prescription drugs -- no copays Dental insurance available Vision insurance available Free life insurance in the amount of your annual salary Free short-term and long-term disability insurance Free training and certification in your field Tuition reimbursement Job Summary Responsible for the coordination and oversight of fundraising, grant writing, public relations and marketing, community outreach, social media, legislative advocacy and agency volunteers. Essential Duties and Responsibilities Identify, define, and acquire funding resources available to Minute Man Arc in order to achieve the budgeted financial goals of the Development office each fiscal year. Design and implement a comprehensive development program and appropriate marketing strategies. Develop strategies for, oversee, and coordinate all agency fundraising activities according to budgeted objectives and planned needs including, but not limited to: Holiday Appeal and fundraiser Minute Man March Spring Appeal Other fundraising events as determined Aggressively seek new corporate, foundation, and individual funding sources and maintain relationships with current and past donors. Identifies, researches, and responds to RFP (Requests for Proposals) from all potential funding sources including, but not limited to: Researching requirements of offerings Writing grant proposals that respond to stated requirements and that can be achieved by Minute Man Arc Acknowledging any grants received Fulfilling any reporting requirements specified by the grant Other duties as assigned. Supervisory Responsibilities Supervises Development and Marketing Manager Qualifications Can write and edit effectively. Can work effectively with a variety of people including, but not limited to, staff, volunteers, board members, principals of foundations and corporations, and members of the general public. Good managerial skills. Excellent ability and comfort speaking and presenting in public. Drivers' license and ongoing use of an automobile are required. Education and/or Experience Bachelors' degree in planning, finance or management preferred. Minimum of four years' experience including knowledge of annual giving, capital campaigns, foundation/corporate solicitations, deferred giving, communications, and special events. Minute Man Arc is committed to providing a caring and safe environment for all the individuals we serve. To help ensure this, Minute Man Arc conducts annual background checks on all employees. These checks include a criminal background check (CORI). For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. https://minutemanarc.isolvedhire.com/jobs/1586208-489896.html

I am a middle-aged artist based in Santa Fe (though currently near Denver, CO) who is experiencing a set of rare chronic and acute illnesses which require daily support and frequent medical travel. I am looking to hire a Lead Personal Assistant/Caregiver (LPAC) to manage my medical and administrative needs, and lead our small, collaborative team of caregivers with compassion and precision. In essence, I am seeking a stage manager for life— someone who can balance multiple complex projects simultaneously while maintaining a centered presence and diligent focus on day-to-day caregiving and life management. If you excel in organization, critical thinking, can easily juggle and prioritize multiple tasks, and are comfortable with unpredictable travel, this job will put your skills to meaningful use. Our team values mutual respect, personal growth, holistic health, diversity, efficiency and creativity. The ideal candidate understands that attention to detail and adaptability are crucial when lives are in the balance. They will be adept at anticipating both personal and team needs, skillfully troubleshooting challenges before or as they arise. This is more than an administrative or caregiving role; it’s about remaining present and grounded while effectively engaged in a dynamic, ever-changing and sometimes stressful environment, ensuring the wellbeing of yourself, another, and our team. Responsibilities Leadership: Facilitate team success by establishing and communicating protocols, setting priorities, delegating tasks, coordinating schedules, and ensuring the team is delivering high-quality care. Life & Project Management: Develop and manage home, office, and travel systems that prioritize efficiency, organization, security, and accuracy. Oversee and manage a variety of complex projects, ensuring timely coordination and completion. Medical Management: Communicate with medical professionals, implement and maintain medical protocols, organize information, coordinate care, and skillfully advocate as appropriate. General Caregiving: Provide daily caregiving support as needed, examples of which are described here. Emergency Care & Travel: Develop and update emergency care protocols; remain on-call for emergencies and available for medical travel and care, delegating as needed in case of illness, vacation, etc. Willingness and ability to plan, execute, and accompany last-minute, potentially extended travel is vital as the frequency, location, and duration of travel is sometimes unpredictable. Requirements Experience: You should have leadership experience in caregiving, personal assistance, or a related field, with a proven track record of managing complex projects, schedules, teams, and sensitive information. Adaptability: You must be effective and comfortable working in a constantly changing environment in which priorities and needs shift quickly. You must have the availability and flexibility to travel on short notice for unpredictable amounts of time. Technical Skills: Proficiency with office software like Microsoft 365, QuickBooks, and Dropbox is essential. Must be skilled in using Mac computers. You should be tech-savvy and enjoy creating and improving systems. Communication: Must possess excellent written and oral communication skills, be able to listen, receive feedback, adjust and execute accordingly. Respect & Understanding: Must be comfortable with allopathic and holistic (including “alternative”) medical approaches. Be respectful and understanding of chemical, scent, sound, and electrical sensitivities. Must use approved scent-free products and power down electronics in my presence. Awareness & Attunement: Remain mindful of and responsive to varying states, needs, and signals. Medical & Emergency Responsiveness: Must be able to remain calm and grounded while skillfully handling stressful situations, including medical emergencies. Bonus– Medication Administration: Ability to track and administer medications and/or IVs would be hugely helpful. Nurses, phlebotomists, and the like may be eligible for additional compensation. Logistics Hours: This is a full-time, salaried, exempt position. Hours and schedule vary depending on location and need, averaging between 40-50hrs/wk. Bonuses provided for circumstances requiring additional support. Location: To be determined based on medical needs; currently near Denver, CO. While not traveling for medical care, the job takes place in Santa Fe, with time split between an office space and my residence. Trial & Probationary Periods: - For out of area candidates, initial travel to current location is compensated - There is a two week trial period paid at $30/hr - Following a successful trial, there is a 3-6 month probationary period during which you will transition to salaried pay Compensation: - $65,000/year base salary* plus $10k annual Healthcare Stipend, to be used at your discretion - *Higher starting salary possible depending on experience/skill (ie. nurses, phlebotomists, etc) - Two weeks of paid vacation per year and accrued sick leave - Bonuses for working above and beyond (over 50hr weeks, etc.) - Employees must complete a W-4 and are paid bi-weekly via ADP - Housing & transportation during travel (ie. outside of Santa Fe) will be provided Fine Print -You must be authorized to work in the U.S., have a valid driver’s license and reliable transportation -You must be able to pass a background check and sign a nondisclosure agreement -Use of A.I. for application materials and work tasks is not permitted How to Apply If you would like to be considered, please send a resume and position-specific cover letter. Explain why you’re interested in this role, what makes you a good fit, and your experience with office administration, caregiving/healthcare and required technical systems (ie. Microsoft 365, etc). Please also confirm you have read the link to caregiving responsibilities. Thank you. We look forward to hearing from you!

Compensation is Santa Fe minimum Plus tips our customers seem to be very generous. In addition after 30 days you get a $50 signing bonus.Experience is a plus but we are willing to train the right people. Looking forward to meeting you and having you join a great crew of wonderful people. Please apply in person at 3931 cerrillos Road Santa Fe. Ask for Antonio or Lynette Looking forward to meeting you to having you join a great crew of wonderful people.