Administrative Assistant (New York)

Working Men Moving LLC (Bay Area, CA) is looking for a reliable, detail-oriented part-time remote Admin/Dispatcher to help us manage client calls, scheduling, and back-end operations as we continue to grow. ⸻ ✅ What You’ll Do: • Answer inbound client phone calls and provide excellent service • Manage our CRM system (SmartMoving) – update job details, client info, and schedules • Conduct virtual evaluations (phone/video) and schedule in-person walkthroughs • Schedule moves and coordinate with crews • Respond to client questions, reschedules, and follow-ups • Handle general back-end administrative tasks ⸻ 📋 Requirements: • Prior experience in admin, dispatch, or customer service preferred • Strong communication skills (phone, text, email) • Highly organized and detail-oriented • Reliable internet and quiet home workspace • Comfortable learning software (SmartMoving experience is a plus) • Able to problem-solve and handle scheduling conflicts • Availability during business hours, with occasional weekend flexibility ⸻ 💵 Pay & Growth: • Starting Pay: $18–$22/hour DOE • Part-time, hourly (with potential to grow into full-time Operations role) • Performance-based raises and bonuses available as the company expands ⸻ 🚀 About Us: We’re a Bay Area–based moving company that values hard work, customer service, and team growth. This position is critical as we continue scaling — today’s Admin/Dispatcher could grow into tomorrow’s Operations Coordinator/Manager. ⸻ 📞 How to Apply: Send us your resume, and we’ll reach out to schedule a phone interview.

Job Title: Estimator Location: Fremont, CA Department: Estimating Reports To: Preconstruction Manager Job Type: Full-time Job Classification: Salaried - Exempt Job Summary: The Estimator will be responsible for preparing precise and comprehensive cost estimates for custom millwork projects. They will have a strong background in construction estimating, a deep understanding of architectural drawings, specifications, and the ability to collaborate effectively across departments to deliver accurate and competitive bids. Key Responsibilities: • Review blueprints, architectural drawings, specifications, and related documents to determine project scope and requirements. • Calculate labor, materials, and equipment costs. Develop detailed, itemized estimates. • Source materials, obtain quotes, and negotiate pricing with vendors and subcontractors. • Assist in the creation of project budgets and ensure estimates align with financial constraints. • Prepare professional proposals and bid documents for submission to clients and general contractors. • Communicate with clients to understand project needs, clarify details, and provide expert advice on materials and finishes. Attend job walks as needed (PPE may be required). • Track actual project costs against estimates. Update bids as project scope changes. • Work closely with project managers and internal teams to ensure estimate accuracy and consistency throughout the project lifecycle. • Ensure all estimates comply with industry standards, regulations, and company protocols. • Provide outstanding service and maintain strong, respectful relationships with clients. Follow up on submitted bids regularly. Required Skills and Qualifications: • Proficient in estimating software and Microsoft Office Suite (Outlook, Word, Excel) • Strong knowledge of BlueBeam and Project Pak (or similar tools) • Ability to interpret architectural and construction drawings • Familiarity with millwork materials, fabrication processes, and construction practices. • Highly organized with the ability to manage multiple bids and deadlines. • Strong written and verbal communication skills for both internal coordination and client interaction. • Keen attention to detail and a proactive problem-solving approach. • Capable of working under pressure and handling several projects simultaneously. Education and Experience: • Bachelor’s degree in construction management, architecture, engineering, or a related field (preferred). • 3–5 years of experience in millwork estimating or a similar construction estimating role. Working Conditions: • Primarily office-based with occasional site visits for job walks. • Requires sitting, standing, and occasional travel to project locations. • Must be able to lift up to 20 lbs and be comfortable driving to job sites (potentially in traffic). What We Offer: • Competitive salary and benefits package. o 401K Matching o ESOP (Employee Stock Ownership Plan) o PTO o Medical/Dental/Vision Plans o Bonus Program • Opportunities for career growth and professional development. • Collaborative and supportive work environment. • Exposure to diverse, high-profile projects in the millwork industry. Equal Opportunity Employer Statement: Commercial Casework Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Patient Care Coordinator Premier Integrative Medicine is seeking a Patient Care Coordinator to compliment the practice. Our care model includes leading edge approaches including complementary and alternative evidence-based medicine, which together address all aspects of health. This patient-centered functional approach emphasizes the overall body, mind and spirit connection necessary for true healing. We utilize diet and nutrition counseling, stress reduction, eliminating allergens, evaluating environmental toxins, and other integrative medicine techniques to support the healing of our patients. We are dedicated to guiding our patients through the most effective, appropriate treatments as well as preventative plans to obtain and maintain the highest level of health possible. This position involves checking in patients for appointments, and handling the patient check-out process. You will also be responsible for preparing lab requisitions, and test kits, reminding patients to have it done prior to their follow up appointments. You will need to confirm results are in prior to the scheduled appointment, rescheduling appointments if necessary, and calling lab companies as needed. This position also includes accepting payments, answering the phone, helping the patient navigate their patient portal, and other ancillary duties. This is position is Monday-Friday, part-time 30 hours/week We are looking for someone with at least 2 years of front office, reception, or medical office experience. Please send a resume, cover letter, and references. Please include what your goals are for the next 2-3 years, and your ideal hours. Thank you!

Are you passionate, motivated, and ready to grow with a dynamic company? We're looking for talented individuals to join our team and help us shine brighter! We re in the wholesale fine jewelry industry in a supportive, creative, and professional work environment. The job opportunity offer: Monday-Thursday 9AM-3PM or (Optional for more hours in the future if needed) We pay 25$ per hour. We offer dental and vision insurance after 60 days of work. Job description: Operation Assistant-Support day-to-day logistics, Inventory, and office operation. Sale Associate-Build relationship with clients and deliver exceptional customer service. Marketing coordinator-Manage social media digital campaigns, and creative brand promotion. Skills needed: Fluent English ,Organized, self motivated and responsible, Basic in social media and great customer service. We will need to require background check. If you feel that you are the right person to work with us please email us your resume.

Administrative Assistant RWR Construction is seeking a full-time Assistant to our General Manager. Duties include administrative support across the organization, managing incoming requests for bids, pricing and ordering supplies, scheduling inspections, and working on special projects. You should be a self-starter and able to multitask in a timely and effective manner. Exceptional organizing skills are essential for this position. Responsibilities: • Process incoming bid requests by phone, email and internet. • Obtaining pricing for and ordering materials from vendors. • Schedule appointments, inspections, help coordinate with Clients, Engineers, Inspectors and others. • Perform other clerical duties and provide general administrative support to office. • Work on special projects such as marketing and safety. • Receive, sort and distribute daily mail and deliveries. • Keep area and all common office areas tidy, presentable and stocked with all necessary supplies. SKILLS: • Proven work experience as a receptionist and/or administrative assistant • Exceptional verbal and written communication skills • Interest in the construction trades • Ability to be resourceful and proactive when issues arise • Excellent organizational skills • Multitasking and time-management skills, with the ability to prioritize tasks • Quick learner, anticipates needs and is a self-starter • Proficiency with Microsoft Office Suite, especially Excel Experience and Qualifications: • Receptionist or administrative assistant in construction setting: 1 year (preferred) Education: • High school or equivalent (Required) • Bachelor's Degree a plus • Bilingual - Spanish a plus.

Absolute Electrical is seeking an office receptionist for our office in Belmont to handle the day to day operations. Requirements: Good phone etiquette, you will be the point of contact at the office so proper phone etiquette and a good phone voice will be required. Knowledge of Windows PC; Word, excel, etc. Valid Driver's license Great personality Self-motivated Ability to problem solve and complete tasks. The job consists of answering phones, scheduling jobs, typing invoices (word documents) picking up and sending mail, pick up and delivery of material, filing, keeping warehouse and office tidy, typing estimates, and many clerical roles. You will also have the role of personal assistant to the owner, helping with any tasks so he may focus his time on work related items. This job is not for everybody. You must be self-disciplined and able to work by yourself because a lot of the time you may be the only person in the office. You must be self-reliant, a strong decision maker and able to hold yourself accountable for correct and complete work. No experience is required and the office promotes a casual (yet appropriate) dress code. The office is DOG FRIENDLY and you may bring your dog(s) to the office with you daily. Pending introduction to the owner's dog. Part of the job will be picking up the owner's two dogs from his house in San Carlos and dropping the dogs back off in the afternoon (Dog pick up and drop off is on company time.) Hours are Monday through Friday from 8:00 am to 3:00pm. May be slightly flexible for school schedule. Job Type: Full-time Compensation: $22 PLEASE NO CALLS! Interested applicants can email their resumes.