Join Our Team as a Receptionist! (san jose north)

Our professional well-established Medico-legal Group is seeking a Live-Support Assistant to travel to locations to assist physicians in completing Medico-legal Evaluations throughout California. Useful work experience/qualifications preferably would include direct experience in the mental health field as a clinician and/or in the field of Workers Compensation; however, is not required. This is a part-time independent contractor position. The perfect candidate will be able to commute to appointments as scheduled. The ideal candidate needs to be flexible in terms of scheduling which will be random and sporadic. Our physicians work as QMEs (Qualified Medical Examiners) performing Workers Compensation Evaluations. Examiners travel between each office, evaluating applicants who may have medical injuries resulting from their accidents at work or other events. The contractor will be working alongside the physician during these in-office evaluations. In essence, we need a strong, take-initiative individual to "run the office" by administrating the appointment. Strong communication skills are absolutely essential for this position. Essential duties include: 1) Arriving 15 minutes prior to first appointment. 2) Setting up office spaces (making sure offices have the correct chair and desk layout, working internet connections, adequate supplies, etc). 3) Maintaining poise and pleasant demeanor as there is the potential to be working with applicants who may have medical injuries. 4) Informing the doctor of applicant's arrival. 5) Working with applicant and possibly their translator as many of our applicants do not speak English as a primary language. 6) Help administer / collect paperwork prior to their meeting with the doctor. 7) Scanning documents into online secure drive. 8) Troubleshooting any number of issues that could potentially arise (i.e. applicant arrives without a translator, internet connectivity issues, etc). 9) Communicating clearly and effectively via email/text/phone. 10) Maintain confidentiality and discretion at all times (maintaining HIPAA compliance). Principals only. Recruiters, please don't contact this job poster.

Job Description: Administrative Assistant - Commerical Flooring Company Position Overview: As an Administrative Assistant, you will play a crucial role in supporting the day-to-day operations of the company. Your primary responsibility will be to provide administrative and clerical support to the management team, sales staff, and other employees. Your organizational skills, attention to detail, and ability to multitask will contribute to the smooth functioning of the company. Key Responsibilities: 1. General Administrative Support: • Greet and assist visitors/vendors, answer and direct phone calls, and respond to inquiries promptly and professionally. • Maintain a tidy, stocked and organized office environment (kitchen, restrooms, lobby, library, supply closet, etc.). • Assist with basic IT needs. 2. Data Management and Documentation: • Organize and maintain physical and digital files, ensuring accuracy, confidentiality, and easy retrieval. • Prepare and distribute reports, presentations, and other relevant documentation as required. 3. Accounting and Financial Support: • Assist with bookkeeping tasks in QuickBooks, such as entering estimates, change orders and REQs. • Assist with collection process. • Review monthly Starnet report, and upload missing invoices. 4. Office Coordination and Miscellaneous Tasks: • Coordinate and support company events, meetings, and trainings. • Maintain subcontractor insurance and compliance documentation. • Maintain city business licenses. • Perform general office tasks, including filing, scanning, and photocopying documents. • Assist with fleet maintenance pick-up/drop-off. • Assist with warehouse operations. • Support other departments as needed and undertake additional tasks or projects as assigned. Qualifications and Skills: • High school diploma or equivalent; additional education or certification in office administration is a plus. • Clean DMV record - Able to pass MVR check • Able to pass E-Verify background check. • IT knowledge/skills. • Proven experience as an administrative assistant or in a similar role. • Proficient in Microsoft Outlook/Word/Excel/PowerPoint, and QuickBooks. • Excellent organizational skills with the ability to prioritize tasks and meet deadlines. • Strong attention to detail and accuracy in data entry and documentation. • Excellent communication skills, both written and verbal, with a professional and courteous demeanor. • Ability to work effectively in a team environment and collaborate with colleagues at all levels. • Familiarity with accounting principles and basic bookkeeping tasks. • Knowledge of the commercial flooring industry or related construction field is a plus. • Forklift experience/certification a plus. Location and Hours: • Livermore, CA • Monday-Friday, 8am-4:30pm Compensation and Benefits: • $25-$30/hr DOE • Paid Vacation, Sick Time & Holidays (after 90 days) • Full Medical, Dental & Vision • 401(k) + 4% Company Match To be considered, please reply with your resume.

Are you friendly, organized, and customer-focused? We are looking for a professional Receptionist to join our dynamic insurance office. Great team, fun environment and lots of upward mobility. Full or part time, flexible work schedules. Offices in Palo Alto or San Jose. In office required, hybrid possible following training.

First Pointe Management Group (FPMG) specializes in acquiring and developing distinctive properties. Our hands on management approach, professionalism and diverse portfolio enables us to create a unique position in the industry. Our in-house training department educates our new employees from the very beginning of their journey and ongoing with both in-person and web-based training allowing us to develop the most talented associates in the industry. We are currently searching for a friendly, energetic Assistant Property Manager for our 138 unit apartment community located in Napa, Ca. This exciting position requires you to be a steward for the community building and facilitating health resident relationships, encouraging prospective residents to live at the community with creative advertising and engaging tours, assisting current residents with exceptional customer service, and supporting the Property Manager by strategizing the financial performance of the community, reporting and being a hands on leader. Schedule: Tuesday -Saturday from 8:30am to 5:30pm (Saturday: 9am to 5pm) Contributions: 1-2 years experience as an Assistant Property Manager (100 units+). Knowledge and formal training of Fair Housing Rules and Regulations. Computer knowledge: MS Office and online leasing (Yardi, Yieldstar and Rent Café). Experience building and maintaining strong relationships with residents, owners and vendors. Possesses a high level of professionalism, the ability to communicate and a strong work ethic. Must have a valid driver's license and reliable transportation. Benefits That Will Benefit You: We encourage a vibrant and fun work environment and growth opportunities. FPMG provides eligible employees (and their families) with an opportunity to enroll in a variety of benefit programs, including medical, dental and vision insurance. We also provide a robust Employee Assistance Program for employees and some family members. Employees can enroll in our company’s flexible spending accounts, retirement savings plans, life, disability insurance and long-term care programs. Employees will accrue up to 80 hours annually of vacation and California paid sick leave. Will also enjoy nine paid holidays throughout the calendar year. The salary range for this position is $26-30 per hour. Other compensation includes but is not limited to: new leases and renewal commissions, mileage reimbursement and if applicable housing discounts. The compensation that will be offered to the successful candidate will depend on factors such as the candidate’s experience and qualifications. Submit your resume through this link: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=b566c9e0-de1e-49a4-9464-b338295be70c&ccId=19000101_000001&jobId=578329&source=CC2&lang=en_US

Contract. – Schedule: Starts at 20 hours/week with potential to ramp to 40 after a successful evaluation period. About the company. – Tech-first operating group modernizing commerce with AI, data, and automation. Multi-brand portfolio with national reach and meaningful scale. You. – Type A, fast, precise, and proactive. AI and modern tooling are non-negotiable for you. You welcome feedback, think critically and solve problems before they surface. What you’ll do. – Orchestrate priorities so the CEO’s time maps to the highest-leverage work. – Build simple, durable systems that keep calendars, communications, and commitments aligned. – Own internal and external coordination by maintaining a single source of truth with current notes, locked confirmations, and day-of plans that leave nothing to chance. – Surface decisions early, clear blockers, and drive follow-through across stakeholders. – Apply AI to draft, summarize, schedule, and automate workflows to increase speed and quality. How to apply. 1. Email subject: EA Application - [First Name, Last Name] 2. Attach your resume saved as FirstName_LastName_EA2025 (PDF preferred) 3. In the email body include: – 3 to 5 sentences on why this is a fit – Current location and typical availability window – At least one social media handle, for example LinkedIn – One brief example of how you used AI or automation to improve a process Note: Applications that do not follow all of the instructions will not be considered.

Our client, a private equity firm, is seeking an Executive Assistant to support the Industrials team within their organization. The hours are 9:00am - 5:30pm with slight flexibility as needed. This role is hybrid with four days in office in Manhattan, and a work-from-home day on Fridays! Responsibilities: * Provide administrative support to a team of investment professionals, including Partners and Associates * Manage complex calendars and schedule internal/external meetings with multiple stakeholders * Coordinate domestic and international travel, car bookings, and private plane reservations as needed * Submit and track expense reports accurately and in a timely manner * Assist with logistics for performance reviews, portfolio company board meetings, and team events * Prepare and distribute meeting materials; maintain discretion with confidential information Qualifications: * 5+ years of Executive Assistant experience, with at least 1-2+ years in finance preferred * Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) * Bachelor's degree required * Experience managing complex calendar, travel, and expense needs * Collaborative team player with strong communication and organizational skills * Proactive, detail-oriented, and able to manage shifting priorities Compensation/Benefits: * Up to $140K base salary plus bonus * Full medical, dental, and vision coverage * 401K with match * Generous PTO * Free daily lunch Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)