[Hiring] Full Time Personal Assistant (Venice)

We are seeking a highly organized and friendly Front Desk Receptionist to join our team. In this pivotal role, you will be the first point of contact for our clients and visitors, as well as our employee's, ensuring a welcoming atmosphere while managing various administrative tasks. The ideal candidate will possess strong communication skills, attention to detail, and the ability to multitask effectively. Duties (but not limited to) -Greet and assist visitors and clients/employees in a professional and courteous manner. -Manage multi-line phone systems, directing calls appropriately and taking messages when necessary. -Perform data entry tasks accurately and efficiently, maintaining organized records. -Handle filing and document management to ensure easy retrieval of information. -Provide customer support by addressing inquiries and resolving issues promptly. -Utilize Microsoft Office for various administrative tasks, including typing correspondence and proofreading documents. -Assist with calendar management, scheduling appointments, and coordinating meetings and interviews. -Maintain office organization through effective time management and clerical support. -Support bookkeeping tasks as needed. -assist in maintaining up to date record keeping on employees including sending communication for card renewals and updated contact information. Requirements/preferred: -Experience in front desk or receptionist roles is preferred. -Strong computer literacy with proficiency in Microsoft Office. -Familiarity with multi-line phone systems and excellent phone etiquette skills. -Previous office management or clerical experience is highly desirable. -Exceptional organizational skills with the ability to manage multiple tasks simultaneously. -Strong typing skills with attention to detail for accurate data entry and documentation. -Experience in customer service or support roles, demonstrating a commitment to client satisfaction. -Personal assistant experience is beneficial for managing various administrative responsibilities effectively. -Professional appearance and demeanor are required. Dress the part!! -Bring a positive and happy attitude to work every day! We are a smaller in-office team, and we rely on one and other to create a work environment we all want to be in! We look forward to welcoming a dedicated Front Desk Receptionist who can contribute positively to our team while providing exceptional service! There is definitely opportunity to grow and develop withing the company and sister companies. Monday-Friday, 8:45am-5:15pm. Closed weekends and Major holidays!!

Position: Designer/Sales Assistant Location: San Diego to Oceanside, CA (travel required) Job Type: Variable hours, including weekends We are seeking a highly organized and driven Designer/Sales Assistant to support our growing design team. This role demands flexibility, initiative, and strong communication skills. You will play a key role in client management, material planning, and design execution. Key Responsibilities: • Manage and organize all client information and communication • Accurately measure properties and ensure field data is precise • Assist in creating accurate material take-offs and support the estimating process with the lead designer • Facilitate communication and approvals with Homeowners Associations (HOAs) • Support and help manage the workflow of the current design team • Handle client outreach, meeting scheduling, and follow-up • Be available to travel throughout the region—from San Diego to Oceanside—as needed • Work variable hours, including evenings and weekends when required Qualifications: • Prior experience in design, sales assistance, or project coordination preferred • Strong attention to detail and ability to multitask • Excellent verbal and written communication skills • Proficiency in basic design tools (e.g., SketchUp, AutoCAD, or similar) is a plus • Must have a valid driver’s license and reliable transportation • Self-starter with a proactive attitude

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Part time weekend Receptionist/Hostess wanted for busy new model home showroom display center. Saturday 10:00 to 5:00. $600.00 per month. Reliable, friendly, creative, outgoing people person. Some Computer, Internet, Social Media Skills Necessary. MLS knowledge a plus. Will train. Spanish speaking required. Please send current resume.

We're hiring a full-time Office Manager to lead daily operations, manage admin workflows, and support lead generation at our growing stucco and stone construction company. Schedule: Full-time, in-office position Compensation: $25–$35 per hour (depending on experience) Mileage reimbursed per CA labor law Start Date: ASAP ⸻ About the Role: This leadership position requires a highly organized and proactive individual who can handle day-to-day operations, manage communication with clients and vendors, and implement systems to support our field team and office efficiency. You’ll oversee job scheduling, marketing support, and light project logistics while keeping the office running smoothly. ⸻ Key Responsibilities: Office Management & Administration • Oversee daily administrative operations and ensure efficient office systems • Answer phones and manage communications with clients, leads, and vendors • Maintain Gmail inbox, Google Calendar, and Drive folders • Organize documentation, receipts, and job-related paperwork • Coordinate job scheduling and crew visibility • Track job timelines, change orders, and completions • Order and manage office and job-site supplies • Coordinate with accountant/bookkeeper as needed • Help maintain contractor compliance and permit tracking Marketing & Lead Support • Post and maintain online ads (Craigslist, Google Ads, etc.) • Track lead sources and assist in improving lead flow • Support simple reporting on marketing performance • Assist with outreach and local visibility strategies Logistics & Errands • Pick up checks, deliver materials, or drop off paperwork as needed • Mileage reimbursed for approved travel ⸻ Requirements: • 3+ years of office management experience (construction or trades a strong plus) • Strong communication skills — phone, email, in person • Proficient with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) • Ability to multitask, problem-solve, and work independently • Valid driver’s license and reliable transportation • Detail-oriented, dependable, and highly organized • Bookkeeping and payroll experience is a plus • Spanish-speaking a plus, but not required ⸻ To Apply: Reply to this post with your resume and a short message explaining why you’d be a great fit. This is a full-time opportunity with long-term growth potential. If you’re someone who thrives in a small team, enjoys variety, and takes ownership of your work — we want to hear from you.

Looking for a full-time Receptionist to join our team. Excellent benefits with room for growth and a fun work environment! It’s a team-oriented atmosphere where you’ll enjoy coming to work every day! This position will have you using your customer service, administration in a fast-paced fun office. Candidates must be detail oriented, able to multitask, understand prioritization and be honest and dependable. Administrative Duties: Scheduling work with clients Assisting with creating work orders and invoicing clients Provide excellent customer service Data entry in QuickBooks and use of MS Excel/Outlook This is a full-time M-F hourly position in our Kearny Mesa corporate office. Full medical benefits including sick and vacation pay and optional 401k. Please provide resume with salary requirements. We’re looking forward to hearing from you!