$$$....Executive Administrative Assistant....$$$ (WOODLAND HILLS)

Position Summary We are seeking a detail-oriented and reliable Billing Assistant to support our medical billing department in a mental health clinic setting. The primary responsibility of this role is to manage and process physical mail related to billing, ensuring that all documents are scanned and securely sent to the medical billing team. The ideal candidate will maintain confidentiality, comply with HIPAA regulations, and provide accurate, timely support to ensure smooth clinic operations. This is a transitional role for us. As such, we don't know how many hours it will require. Our best guess is that it will be 3-10 hours/week. After ~4 months, we expect that the role will diminish significantly or come to an end. Key Responsibilities Collect, organize, and process all incoming physical mail for the billing department. Open, sort, and prepare billing-related documents for digital processing. Accurately scan, label, and securely email documents to the Medical Billing Assistant and/or billing team. Maintain a digital filing system to ensure all scanned documents are easily retrievable. Protect sensitive patient information and strictly adhere to HIPAA guidelines. Communicate promptly with the billing team regarding any urgent or missing documents. Support the billing department with light administrative tasks as needed. Qualifications High school diploma or equivalent . Experience in an administrative, clerical, or billing support role (healthcare setting preferred). Knowledge of HIPAA compliance and handling of confidential patient information. Proficiency with scanners, email, and basic computer software (Microsoft Office, PDF tools, etc.). Strong organizational skills and attention to detail. Ability to work independently, manage time effectively, and meet deadlines. Preferred Skills Prior experience in a medical or mental health clinic environment. Effective written and verbal communication skills. Work Environment In-person role at the clinic office, primarily handling mail and document processing. Collaboration with remote billing staff. Commitment to patient privacy and secure handling of all medical documents.

About Us We are a busy and fast-paced children’s entertainment and event services company based in New York, coordinating birthday parties, school events, block parties, and corporate family days. With growing demand, we’re seeking a dependable and organized Office Administrator & Event Coordinator to assist in managing our day-to-day operations. This is an in-person role for a dedicated, long-term team member who excels in a fast-paced environment and enjoys managing multiple responsibilities. Responsibilities Greet and assist clients (walk-ins, phone, and email) with professionalism and warmth Answer inquiries, provide event package details, and assist with bookings Manage entertainer schedules, event logistics, and client coordination Provide administrative support to management Ensure events run smoothly by supporting staff and clients Requirements Valid driver’s license and clean driving record (Required) Prior office/admin or event coordination experience (required) Excellent multitasking, organizational, and customer service skills Dependable, professional, and friendly demeanor Ability to work independently and as part of a team Strong computer and scheduling skills Bilingual (Spanish) strongly preferred (Not Required) Job Details Full-time position: 40 hours/week Pay: $18 – $21/hour, based on experience Location: Queens, New York City (in-person role) How to Apply Please reply with your resume and a short note about your experience with administration and events. Applications without a resume will not be considered.

Now Hiring! Bilingual Administrative Assistant (English/Spanish) We are looking for a professional and proactive individual to join our team. If you are an organized person with excellent customer service skills and a strong work ethic in an office environment, we want to hear from you! Responsibilities: Handle billing and data entry. Professionally answer and make phone calls to and from clients. Use Google Calendar, Google Maps, and Gmail for organizational and logistical tasks. Perform general office administrative duties. Requirements: Bilingual: Fluent in both spoken and written English and Spanish is a must. Communication Skills: Excellent customer service skills and a professional demeanor. Technical Knowledge: Familiarity with Google Maps, Google Calendar, etc A plus: Proficiency in Microsoft Office is a plus. Proactive and a good problem-solver. What We Offer: Starting salary of $17 per hour. Opportunity for professional growth and development.

**Customer Service Representative Wanted** **Join our team and deliver exceptional customer experiences in a fast-paced retail environment** We're seeking a friendly, patient, and solution-focused Customer Service Representative to provide top-notch support to our valued clients. **Responsibilities:** * Greet clients, staff, and vendors with a friendly and professional demeanor * Monitor store access and maintain a secure environment * Conduct routine security patrols of key areas * Respond to alarms or incidents calmly and efficiently * Keep accurate logs and reports of daily activity * Collaborate with store management and emergency services when needed * Operate and monitor security and surveillance systems **Requirements:** * Excellent communication and interpersonal skills * Ability to work in a fast-paced environment and handle multiple customer interactions * Strong problem-solving skills and attention to detail * Ability to remain calm and composed under pressure * Physical ability to stand and walk for long periods * Will train the right candidate **Perks & Benefits:** * Competitive pay * Health & wellness benefits (for eligible team members) * Opportunities for career growth and professional development in a dynamic retail environment **If you're a customer-focused individual with a passion for delivering exceptional service, apply now to join our team and make a positive impact on our clients.**

Internship Opportunity – Wellness & Cannabis Industry We are a small wellness-focused business operating licensed cannabis dispensaries, with additional investments in psychedelics, alternative medicine, and meditation. We are seeking a motivated Part-Time or Full-Time Intern to assist with both retail and administrative duties. This is an excellent opportunity to gain hands-on experience in a growing industry. Interns are given preference for future part-time and full-time roles as they become available—making this a strong entry point for those interested in careers in business, retail, and alternative medicine. Position Details Availability: Minimum 2-3 days per week, including evenings and one weekend day Compensation: $17/hour, paid time off, discounts and eligibility for school credit if applicable Key Responsibilities Provide excellent customer service in-store, over the phone, and online Unpack and organize new inventory; maintain clean and orderly sales floors Monitor stock levels and assist with inventory counts Collaborate with team members to ensure smooth daily operations Support email marketing campaigns and website updates Assist CEO and COO with administrative tasks such as data entry, appointments, ordering, and office organization Qualifications Retail experience and/or strong interest in health and wellness preferred Strong work ethic and reliability are essential Spanish language skills a plus Due to the nature of our business, applicants 21+ are preferred, but all ages will be considered based on merit Application Instructions Please send your resume and a cover letter explaining what you bring to the team and why you are interested in this position. All cover letters should be addressed to the attention of our hiring coordinator, Rita. AI-generated resumes or cover letters will not be considered. Please be aware- no cell phone usage is allowed during work hours.

Our client, a private investment firm based in Midtown, Manhattan is seeking a highly organized and detail-oriented Temporary to Permanent Executive/Personal Assistant & Office Manager to join the team. This role is in office Monday through Thursday and Friday work from home. General office hours are 8:30 - 5:30 but must be available after hours as needed. Responsibilities Executive/Personal Support (60%) Provide administrative support to the principal and family, including extensive scheduling and calendar management. Book domestic travel arrangements to various properties, handling pressing or last-minute changes when necessary. Serve as a personal assistant to the principal's spouse, including household support, errands within NYC, and occasional coordination with children. Work closely with the family's driver as needed for errands. Manage expenses and reporting through Expensify. Office Management (40%) Act as the primary office manager in New York, overseeing supplies, facilities requests, and vendor management. Provide backup support to the current Office Manager. Serve as liaison with the Detroit-based Office Manager to coordinate broader office management needs. Ensure a professional, organized, and efficient office environment. Qualifications Bachelor's degree required. Experience as an EA, PA, or OM preferred; open to candidates with varied backgrounds who demonstrate strong attention to detail. Proficiency in Microsoft Outlook and Expensify; comfort with technology and ability to pick up new systems quickly. Highly organized, with excellent multitasking and problem-solving skills. Polished communication style, pleasant personality, and the ability to maintain professionalism at all times. "No task too big or too small" mindset; flexible, adaptable, and proactive. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)