United States Administrative Assistants Job Listings

1086 NW Mirada Dr, Albany, OR 97321, USA

Position Summary: Express Employment Professionals is seeking a Payroll Specialist for a local organization in Albany, OR. This role is responsible for managing the full payroll process, ensuring accuracy, compliance with wage and hour laws, and providing exceptional support to employees regarding payroll inquiries. If you are detail-oriented, organized, and experienced in high-volume payroll environments, we’d love to connect with you! Key Responsibilities: Payroll Management Collect and verify employee timesheets Process new hires, promotions, terminations, and personnel actions Enter employee data, including health benefits, garnishments, and deductions Respond to payroll-related questions from employees Review and reconcile payroll reports before transmission Investigate and resolve payroll discrepancies Process and resolve tax notices and garnishments with a third-party vendor Reconcile benefit vendor invoices Maintain and update payroll records Reporting & Compliance Prepare payroll, tax, and retirement reports Ensure compliance with federal and state wage & hour laws Review payroll staff paychecks before and after transmission for accuracy Additional Duties Assist with developing payroll reports Learn and utilize financial software (NetSuite) Perform other accounting/finance-related tasks as assigned Qualifications & Requirements: High school diploma or equivalent; additional training in payroll/accounting preferred 2+ years of payroll experience in a fast-paced, high-volume environment (or equivalent combination of education/training) Knowledge of payroll and accounting principles Strong attention to detail and ability to make quick, accurate calculations Proficiency with standard office equipment and data entry Ability to work independently and maintain positive relationships with staff and the public Must pass a criminal history background check (a conviction may not automatically disqualify you) Must have or be able to obtain a valid Oregon driver’s license Schedule & Pay: Full-time position $19.50/hour Located in Albany, OR 📞 How to Apply: Call or text our office at 541-967-3600 to apply today, or submit your resume to Jobs.AlbanyOR@ExpressPros.com.

$19/hour

Accounts Payable Clerk (Albany)

1086 NW Mirada Dr, Albany, OR 97321, USA

Accounts Payable Clerk – $19.50/HR Location: Albany, OR Schedule: Full-Time | Monday–Friday A reputable company in Albany, OR is seeking an organized and detail-oriented Accounts Payable & Payroll Clerk to join their team. This full-time role is responsible for managing the complete accounts payable cycle and supporting payroll processing. The ideal candidate will have experience with NetSuite, strong bookkeeping skills, and the ability to work independently. Key Responsibilities: Accounts Payable Process and verify vendor invoices for accuracy, coding, and compliance Enter invoices into NetSuite and manage the AP cycle from receipt through payment Prepare and issue payments (checks, ACH, wires) Reconcile vendor accounts and resolve outstanding issues Maintain accurate vendor records in the system Support audits and month-end close with AP reports and reconciliations Payroll Support Assist with preparation and processing of weekly/bi-weekly payroll Review timecards and ensure accurate data entry Maintain employee payroll records and address payroll-related inquiries Ensure compliance with applicable wage, hour, and reporting laws Assist with payroll reporting and tax documentation as needed Requirements: High school diploma or equivalent; additional coursework in accounting or payroll preferred Minimum 1 year of experience in accounts payable and/or payroll Proficient in NetSuite (required) and Microsoft Office Solid understanding of bookkeeping and payroll procedures Ability to work with numerical data accurately and efficiently Excellent communication and organizational skills Strong problem-solving skills and attention to detail Dependable and able to maintain confidentiality Position Highlights: $19.50/hour with weekly pay Evaluation-to-hire opportunity with a well-established company Full-time, stable work schedule Supportive and team-oriented work environment Interested in this opportunity? Call 541-967-3600 for an immediate phone interview Or text ‘JOBS’ to 541-967-3600 to apply today

$19/hour

Office Associate- Immediate hire

1615 NW Forestgreen Ave, Corvallis, OR 97330, USA

We are a fast paced rental property office looking to immediately hire a highly proficient, dedicated and eager individual. The ideal candidate will be experienced, self-motivated, and comfortable managing multiple projects simultaneously. Key Responsibilities: Compose professional letters and handle dictation with accuracy Process utility billing and rental payments Prepare and execute leasing documents Maintain accurate filing systems Manage phone and email communications Perform daily bank and post office runs Requirements: Proven office associate work experience Strong computer skills, especially with Microsoft Office Excellent organizational and multitasking abilities Highly driven and productive Friendly, pleasant, and eager demeanor Self-starter mentality If you have the required office experience and thrive in a busy environment, we look forward to reviewing your resume. Note: Please only apply if you have relevant office experience Job Type: Full-time

$23/hour

Legal Support Staff (part time) (Brownsville)

93G2+RH Brownsville, OR, USA

OVERVIEW: Boutique law firm specializing in both estate planning and public criminal defense is looking for support staff to join the team. This is a friendly, relaxed environment that offers a space to learn and inspires ingenuity. This role offers chances to learn about legal procedures and can be a great start for someone looking to work in the legal field. Someone is still looking for work on Craiglist, right? BRASS TACKS: Rate: $25.00 - $35.00/hour DOE. Additional $5/hour if fluent in Spanish. Location: Brownsville, OR (must have reliable transportation) Hours: M-F, 9:00 - 2:30 (FLEXIBLE), hybrid, must be in-office first several weeks Start Date: ASAP Reports to: Attorney, Paralegal Attire: Business professional, casual on days with no appointments MINIMUM REQUIREMENTS: - Bachelor's degree REQUIRED -or- current junior or senior in good standing at 4-year university - Must be comfortable answering the phone, returning messages, and fielding phone requests. This is not the position for you if you hate talking on the phone. - Digital fluency: intimate familiarity with Microsoft Word, Microsoft Excel, and Google Workspace; know how to navigate Windows OS and Android devices; ability to write professional emails; 50+ WPM typing speed; editing PDFs (Adobe); sending documents for eSignature - Prior clerical experience: filing, organizing, printing, mailing, etc. - Cultural competency and a willingness to engage with people from different backgrounds and experiences - Ability to problem solve, think critically, and anticipate - Extreme attention to detail; strong organizational skills PREFERRED EXPERIENCE: - Prior employment in a legal office or court setting - Experience with OECI and/or Odyssey - Familiarity with preparing pleadings / motions / proposed orders / etc. - Fluency in Spanish (verbal and written) JOB DUTIES: - Field phone calls for the attorney in a professional and courteous: current clients, potential clients, other attorneys, court staff, etc.; calls and "check ins" with clients - Calendaring - Create and manage client folders (physical and digital) - Word processing: use templates to prepare filings for court cases or estate planning documents - Prepare and eFile court documents accurately - Prepare invoices - Update and manage business spreadsheets (various); file receipts - Email correspondence (with other staff, clients, court staff, DA offices, etc.) - Occasionally: shop for office supplies or run errands BENEFITS: We are unable to offer traditional benefits like health insurance. We do offer other perks: flexible hours, opportunity for remote work, professional development and paid training, etc. APPLICATION AND INTERVIEW PROCESS: After completing the steps below, and if our team has further interest, you will be contacted so that we can schedule a phone screening. Following the phone screening, you would be invited to interview with the attorney and paralegal. As a final step, we will contact your references. We are hopeful that the entire process, start to finish, should take no longer than two weeks. If you are interested in applying: 1) Send an email to Nicholas at nicholas@dmmyerslaw.com. Please write "Legal Support Staff" as your Subject. 2) Your email will serve as your cover letter. Please include a paragraph or two to introduce yourself and why you think you'd be a good fit. 3) Attach your resume as a PDF. Be sure that it includes your contact information. NO SOLICITATIONS.

$25-35/hour

Recruiting Coordinator (Kent, WA)

3614 S 250th St, Kent, WA 98032, USA

About the Role: We are seeking a detail-oriented and proactive Recruiting Coordinator to join our client's team. This role is essential in supporting their hiring efforts for field operations by identifying qualified candidates, coordinating the interview process, and maintaining strong communication with local operations teams. Key Responsibilities: Review and analyze resumes to identify qualified candidates Pre-screen resumes and verify licenses to ensure candidates meet job requirements Coordinate for open roles Partner with local operations teams to understand hiring needs, upcoming contracts, and workforce challenges Desired Qualifications: Strong interpersonal and communication skills Familiarity with online job-hunting platforms (training available) Proficiency in Microsoft Word, Excel, Outlook, and Teams Strong organizational skills and attention to detail

$22-25/year

Administrative Assistant (Pierce County)

4825 100th St SW, Lakewood, WA 98499, USA

GTG Construction is seeking an Administrative Assistant to work at our main office in Lakewood, Washington. This person will perform routine clerical duties, including data entry, light accounting, answering phones, communicating and scheduling showroom customers. Highlights of what we offer: Great team environment Room for career growth Paid-Time Off accrual (PTO) Vacation/Sick Time accruing from day 1 Paid Holidays Monday- Friday 8-4:30 Great pay Responsibilities in this role include: • Welcome and direct visitors (exceptional customer service is a must) • Support company president in a variety of administrative tasks (need to be proficient with google sheets) • Answer and direct phone calls • Fax, copy and scan documents • Manage filing of hard and soft copies of documents • Manage stock of office supplies and research new deals and suppliers • Manage email, correspondence memos, letters, faxes and forms • Files safety meeting minutes and maintains files • Create new hire folders • Update and hand out job applications for open positions • Take meeting minutes and maintain file • Create files and maintenance schedules for vehicles and equipment • Meeting and event coordination: • Ensure compliance of the company’s operational policies and procedures Qualifications & Skills • 3+ years of proven relevant work experience in business administration/customer service • Adaptable to an ever changing environment • Proficient in Google office suite or MS Office: Excel, Microsoft Word • Data Entry • Very strong organization, attention to detail and problem-solving skills • Strong written and verbal communication • Excellent time management skills and the ability to prioritize work • Excellent follow-up • Ability to work independently on projects • Strong communication, verbal and written, and interpersonal skills, tact, diplomacy, integrity, negotiation, and professionalism • A great attitude and positive approach to people and tasks • Strong organizational skills with the ability to prioritize among multiple projects • Ability to make decisions, prioritize, and exercise sound judgment • Maintain confidentiality with sensitive internal and external information • Background check is required. We work directly for a number of large insurance companies that require our staff to have satisfactory background checks on file. Pay DOE and skill level. $25-$30 plus per hour Please submit resume and contact information.

$25-30/hour

Law Firm Seeking Spanish Speaking Legal Assistant (Bellevue)

14420 NE Bel Red Rd Ste 101, Bellevue, WA 98007, USA

Job description Requirements: -FLUENT IN Spanish and English -Communication Skills -Computer and typing skills -Time management skills -High School Diploma/GED Applicant must be organized, able to multi-task, be detail-oriented, dependable, self-motivated, possess an enthusiastic, upbeat and outgoing personality, able to work well under pressure and previous experience beneficial, but not required. NO EXPERIENCE REQUIRED (Training Provided) Job Description: Assist with answering Spanish multi-line phone system, communicating with clients, providers and insurance companies, handling property damage tasks and administrative support. Benefits: Dental insurance Health insurance Paid time off

Negotiable Salary

BUSINESS MANAGER (North University District)

1401 NE 56th St, Seattle, WA 98105, USA

The Business Manager performs general business functions, human resources, and operations for University Cooperative School. This is a full time, exempt position, working 40 hours per week. This is primarily an in-person position with some flexibility to work from home, especially during summer months. Reports to the Head of School. RESPONSIBILITIES INCLUDE: • General accounting functions including journal entries in QuickBooks, accounts receivable and tuition payment billing and tracking (including manage delinquent accounts) through Clarity Systems. • Process monthly payroll, manage employee retirement system, and paid time off. • Manage employee health insurance, tax forms, records, and files. • Track donations, restricted funds, donor acknowledgement letters through Little Green Light software. • Prepare regular and accurate financial reports for Head of School and board finance committee. • Develop and monitor the annual budget with Head of School and Board Finance Committee. • Attend board and committee meetings as needed. • Lead financial aid process and communications. • Prepare enrollment contracts • Assist in long-term financial planning • Supervise the work of the business office assistant and contract bookkeeper • Work with accountants on annual preparation of Tax form 990 and periodic audits (typically every five years). • Follow best practices and legal compliance to ensure that the school is in compliance with current standards and requirements. Maintain accurate records and systems. Ensure strict confidentiality of financial data and records. • Perform other duties and responsibilities as assigned by the head of school. QUALIFICATIONS, SKILLS, AND EXPERIENCE: • Bachelor’s Degree in Accounting, business administration or mathematics preferred. Will consider equivalent work experience. • A minimum of two years business management, accounting, or bookkeeping experience for a school or similar sized non-profit (501(c)3) organization. • Knowledge of non-profit accounting preferred. • Ability to get along well, and communicate positively with team members and school community. • High level of written and verbal communication skills. • Ability to work collaboratively with a diverse team of people. • Ability to multi-task, respond with flexibility to changing needs, and maintain positive and professional attitude even under pressure. • Ability to meet deadlines. • Willingness to learn new tasks and systems and ask for help when needed. • Experience with QuickBooks required. Experience with Microsoft office products including Excel required. • Experience or ability to learn systems including Little Green Light, Clarity Systems, and Google workgroups. • Experience with payroll and employee retirement systems preferred. • Ability to create accurate reports and maintain accurate records a must. • Ability to work efficiently while maintaining careful and deliberate attention to details. • Ability to maintain confidentiality. • Sense of humor a plus ABOUT UNIVERSITY COOPERATIVE SCHOOL: University Cooperative School is a dynamic, progressive Pre-K through 5th grade school in the North University District. We take a joyful, community-oriented approach to raising engaged citizens, deep learners, and brave adventurers with the skills, creativity, and heart needed to better the world. University Cooperative School features small class sizes, a team of passionate, dedicated faculty and staff, and an engaged group of parents. Since 1975, University Cooperative School has been nurturing the whole child. We are committed to creating a positive and fun environment for our students and community. To learn more, visit www.ucoopschool.org University Cooperative School is an Equal Opportunity Employer. University Cooperative School does not discriminate on the basis of religion, race, color, creed, national or ethnic origin, age, gender, marital status, disability, gender identity, sexual orientation, or any other legally protected status, in the hiring of staff or in the administration of educational policies and programs, admissions policies, scholarship, and other school-administered programs. COMPENSATION AND BENEFITS: Starting salary range: $70,000 to 95,000 DOE Health insurance including vision and dental Retirement plan Generous paid time off HOW TO APPLY: Submit resume, letter of interest, and three references

$70,000-95,000/year

P/T ASSISTANT MANAGER NEEDED FOR SELF STORAGE (2 days a week) (santa cruz)

2VJJ+G3 Bonny Doon, CA, USA

P/T Assistant Manager needed to work at our Self Storage facility in Santa Cruz, CA. Applicant will work on Saturday and Sunday plus misc fill in days as needed to cover both the manager's vacation and sick days. We offer a nice and friendly office to work out of as well as a clean atmosphere at our facility. Work history with references, background and drug test required. Responsible include but not limited to: * Using computer software for the storage * Completing rental agreements and administrative paperwork * Making rent payments in software program * Maintaining accurate files and paperwork * Enforcing rules and regulations * General maintenance * Sweeping and cleaning * Inspecting and cleaning property daily * Showing vacant units * Performing other duties as assigned TO APPLY FOR THE POSITION: Send an email reply to this posting with your resume. Interviews will be scheduled as soon as possible, and the hire date will be immediate.

$20/hour

Hiring Personal Assistant for Tech CEO / Stanford Professor (north beach / telegraph hill)

1554 Stockton St, San Francisco, CA 94133, USA

Hiring a part-time personal assistant for a successful tech entrepreneur and Stanford professor who splits time between San Francisco and Woodside. Must be based in the Bay Area, able to drive, and available at least 20 hrs a week. Looking for individuals who are: - tech-saavy - highly organized - detail-oriented Must be student / new grad or have prior personal assistance experience. Starting salary is $30 / hour as contractor with opportunity to increase with strong performance and trust built over time.

$30-40/hour

Office Concierge (financial district)

220 Montgomery St # 420, San Francisco, CA 94104, USA

Private Business Club located in San Francisco is looking for an Office Concierge. Position Available Immediately Job Summary: As the Office Concierge, you’ll be the primary point of contact for the Members and act as the “face” of the Office Suites. This position will provide excellence in customer service to Club members and guests. Contributes to the success of the Club through careful day-to-day management of member relations and their private office environment, as well as effective adherence to Club policies and practices. This position requires the ability to multi-task with phones, office management, clerical duties, event management and office services. Full Time M-F ESSENTIAL JOB DUTIES (Responsibilities and duties may include but are not limited to the following) • The position requires excellent public relations/communication skills and telephone manners, as well as the ability to organize and problem solve effectively. Ensure that the office space is organized, fully operational and processes are running efficiently. • Manage onboarding, paperwork, tours, key distribution and move-ins for new Members. • Create and manage weekly specialty food and beverage events, and daily Members’ Happy Hour wine service. • Manage Front Desk – messages, mail services, accurate filing and record keeping, typing as needed. Assist with and notify members of any food and parcel deliveries. Assist, as needed, with room service orders. • Manage supplies for entire suite of offices – all office supplies, copy supplies, ensure complimentary food and beverages are well stocked. • Manage calendar for Conference Room and A/V rentals. Ensure meeting rooms are available and set up correctly in advance. • Point of contact with all other Club departments and Building Management, as needed. • Recognize current Members by name and work to maintain existing membership by greeting members with information pertaining to daily scheduled programming and upcoming Club events. About You We’d love to hear from you if you meet the qualifications below: Customer service, office management, hospitality and/or sales experience a plus. Must have strong verbal and written communication skills. Self-starter who can also work collaboratively as part of a team. Outstanding interpersonal and multitasking skills. Proficient Microsoft Suite. Triple Seat and Jonas a plus. Please forward Cover Letter, Resume & Professional References

Negotiable Salary

Dispatch / Customer Service (novato)

488 Calle Arboleda, Novato, CA 94949, USA

Well established HVAC company is looking for a friendly, well organized, articulate team player for our fast-paced office. This position will support our technicians and other team members with scheduling, ordering parts, processing proposals and other duties as needed. The ideal candidate to complete our team will possess the following qualities: • Well organized with great attention to detail • Ability to communicate clearly with customers and technicians • Excellent verbal and written skills • Ability to obtain detailed information for service calls and work orders • Familiarity with Marin and Sonoma counties Responsibilities include: Answer all incoming phone calls, multiple lines Prioritize and schedule service calls Dispatch, scheduled and support service technicians and job progress Create, schedule and maintain work orders Maintain, confirm and update customer database Process proposals and communication with customers Create purchase orders, order parts, track progress and receive deliveries Filing and miscellaneous other duties Experience: Scheduling and dispatching Answering busy phones MS Word and Excel Multi-tasking Construction or HVAC background would be helpful but not required

$25/hour

Administrative Support Specialist (concord / pleasant hill / martinez)

XVP8+H2 Martinez, CA, USA

Company Overview: Low Gravity is a pioneer in the hemp industry, dedicated to producing premium hemp products for various applications. We are committed to sustainability, innovation, and quality in all aspects of our operations. As we continue to expand, we are seeking a dedicated and experienced Warehouse Inventory Manager to oversee the efficient and organized management of our warehouse facilities. Job Description: We are seeking a detail-oriented and organized Administrative Support Specialist to join our team. The ideal candidate will assist in various administrative tasks to ensure smooth operations across departments. This role will play a crucial part in supporting our sales, shipping, and inventory management processes. Key Responsibilities: Sales Orders & Documentation: Create and process sales orders in a timely and accurate manner. Create shipping labels and coordinate with shipping carriers as needed. Act as a liaison between the sales and shipping departments to ensure seamless communication and workflow. Laboratory Support: Assist with the preparation of samples for processing Review of Laboratory Certificates of Analysis Updating databases with Laboratory Certificates of Analysis Inventory Management: Conduct media (videos and photos) on inventory for Company Marketing Strategies. Perform regular inventory counts and audits to ensure accuracy. Update inventory sheets and databases with current stock levels and discrepancies. Qualifications: Proven experience in an administrative or support role, preferably within a sales or shipping environment. Strong organizational skills and attention to detail. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), will use ZOHO as well. Ability to work independently and as part of a team. Experience with inventory management systems is a plus. What We Offer: Competitive salary Comprehensive benefits package Opportunities for professional growth and development A collaborative and supportive work environment How to Apply: Interested candidates should reply with their resume and cover letter detailing their relevant experience to this email. WILL BE CONTACTING ALL INITIAL CANDIDATES via Email. 90 Day Probationary Period with Benefits Eligibility (Healthcare / Retirement etc) after the 90 days.

$23/hour

Office Assistant (concord / pleasant hill / martinez)

1878 Lucille Ln, Pleasant Hill, CA 94523, USA

• Highly efficient, self-motivated and detail orientated • Sort and prepare documents for scanning and enter them into the system, remove staples, scan accounts payable batch into system. • Good organizational, verify scan documents to insure they are imaged correctly and accurately indexes images. • Keeps clean, neat work areas, upload scanned documents to company software.

$20/year

Chiropractic Office Assistant: Fun, Fast-Paced, Purpose-Driven (campbell)

1806 Hamilton Ave, San Jose, CA 95125, USA

Chiropractic Office Assistant – Fun, Fast-Paced, Purpose-Driven + Campbell/San Jose, CA | $23+/hr + Monday - Friday + Average 30 hours/week with potential to grow + In Person We’re Platinum Chiropractic, a warm, upbeat, health-focused office that changes lives every day. We’re looking for a people-loving, quick-moving, detail-minded assistant who can get things done and keep things looking sharp. If you enjoy staying in motion all day... then this is the perfect environment for you! Bilingual in Spanish/English is a plus. You’ll thrive here if you: + Love helping people and being part of a positive team + Move fast, think smart, and adapt easily + Keep things organized and looking great + Bring good energy and see possibilities in challenges What you’ll do: + Greet, guide, and educate patients + Handle scheduling, calls, texts, and emails + Help with outreach, events, and social media + Keep the office clean, organized, and welcoming + Maintain patient files and database Schedule: + Mornings: Mon - Fri + Occasional weekends for team trainings/events To Apply (read carefully and follow the directions completely to be considered): + Write 2–3 sentences: who you are, availability, experience with chiropractic (if any), why you’re a great fit + Take the Human Op survey: https://beta.humanop.com/register?ref=vN13R2112WTaZt + Email your response, resume, cover letter, and Human Op results (screenshot of Core Stats ok) to admin@platinumchiroca.com We’ll train you in the chiropractic side. Personality, drive, and attitude matter most.

$23/hour

OFFICE COORDINATOR / OFFICE ASSISTANT (concord / pleasant hill / martinez)

XVP8+H2 Martinez, CA, USA

Are you a motivated and organized person? Do you thrive in a collaborative work environment? Look no further! We have an immediate opening for an office coordinator/ assistant. We are a well-established construction and handyman business located in Martinez, CA. This position is full time Monday - Friday. Salary will be based on experience. Responsibilities include analyzing marking trends and performance with current advertising services/answering phone calls/assisting with scheduling meetings and managing calendars, email, maintain office supplies, help to keep workplace tidy and collaborate with colleagues. The ideal candidate has excellent communication skills, is proficient with Microsoft Office, is detail oriented and organized, and has a friendly and approachable demeanor. If this sounds like something you're interested in, please send your resume and a brief cover letter to office@labrieconstruction.net and tell us why you'd be a great fit for our team.

Negotiable Salary

Office Manager / Executive Assistant (sausalito)

151 Harbor Dr, Sausalito, CA 94965, USA

Negotiable Salary

Sales Representative for a moving company (hayward / castro valley)

2173 Aldengate Way, Hayward, CA 94545, USA

We are a moving company located in Hayward seeking energetic, self-motivated and confident Sales Representative. If you have a good rapport with people and have held past sales jobs, then we want to hear from you. Please note you will not be cold calling. We have a large number of leads for clients interested in moving You will be trained. If you can roll through calls and strive to make good commission this is the position for you! We want you to build relationships with people and convert calls in to sales. This is a full-time position at present, qualified people can start today!!! We will give you full training and the tools to make sales. You just have to be confident with a good personality. Qualifications Strong oral and written communication skills- over the phone (friendly). Persuasive MUST HAVE EXPERIENCE AS A Sales REPRESENTATIVE IN MOVING COMPANIES. Enjoy a casual work environment Experience: Sales: 2 years We offer a great working environment with a large amount of leads for you to close the deal and build up your Commissions. We offer hourly salary + percentage commission for every order. This position is for an immediate hire. SERIOUS INQUIRIES ONLY. Please send your resume along to us We look forward to hearing from you.

$22-24/hour

Part time Administrative Accounting Position (richmond / point / annex)

1122 Florida St, Vallejo, CA 94590, USA

Administrative/ Accounting (Richmond) compensation: $20 -$25 Hourly Depending on Experience employment type: part-time job title: Office Administrator accounting A local Production company looking for a PT employee to join our team. DUTIES INCLUDE: Must be experienced office person Communication with customers verbally and in writing. Writing orders into invoices Handing production scheduling and purchases Help office manager to Answering phones, filing customer files, entering invoices into accounting program, tracking incoming orders/returns, Coordinating materials in warehouse, General office support. Taking on other responsibilities as requested. A perfect candidate: * Able to Multiple Task * Accounting experience. * Professional sales with customers and vendors, both verbally and in writing. * Military Veterans receives preference

$20-25/hour

E Commerce Order Admin (bernal heights)

275 Barneveld Ave, San Francisco, CA 94124, USA

We’re looking for a highly organized and detail-oriented individual to handle the daily operations of our Amazon business (FBM & FBA). This full-time, on-site position includes processing customer orders, coordinating LTL and parcel shipments via Unishippers, managing cross-warehouse product requests, preparing and verifying FBA shipments and paperwork, and overseeing their dispatch. The role also involves customer service through Amazon Messenger and email, managing returns and SAFE-T claims, invoice review, bill payments, and compiling operational and sales reports. Familiarity with InventoryLab is essential for entering shipping costs, monitoring SKU-level profitability, and maintaining accurate purchase and shipping expense records. Candidates must have hands-on experience with Amazon Seller Central, InventoryLab, and QuickBooks. Strong organizational skills and attention to detail are critical, especially when coordinating with drivers, warehouse staff, and verifying orders before shipment. The ideal candidate will also be comfortable preparing sales orders, tracking inventory performance, and ensuring compliance with Amazon’s policies and performance metrics. This is a key operations role requiring consistent on-site presence in our San Francisco facility. Location: San Francisco Bernal Heights Area Non Remote Monday-Friday

Negotiable Salary

Dispatcher/Office Administrator (santa rosa)

3795 Coffey Ln, Santa Rosa, CA 95403, USA

Established local Garage Door Company seeks experienced Dispatcher/Office Administrator professional. We specialize in both residential and commercial services, as well as installations in the garage door industry. This position entails dispatch, customer service and sales. The ideal person has dispatching experience, self-motivated, detail oriented, customer service driven and a positive team player. This role would serve as the first point of contact with any customer communication, which will provide excellent customer service, and will ask the customers the right questions to properly fulfill their garage door needs. This person would need to have exceptional communication skills to properly communicate with office staff, technicians in the field, and customers by phone, email and in person. Responsibilities: • Responds to customer requests via phone, email and in person. • Main point of contact on multi-line phone, which involves answering calls, routing calls to office staff, taking messages, and communicating information between staff, technicians and customers. • Troubleshoots customer’s issues or concerns by providing solutions and/or scheduling services with experienced technicians. • Ability to display patience, empathy, and strong listening skills while ensuring customer needs are fulfilled in a timely and satisfactory fashion. • Maintain an organized and efficient calendar, highlighting existing appointments and technician calendar assignments. • Schedule, coordinate and sell services and/or garage door products to customers by phone, email and in person. • Schedule, coordinate and dispatch field technician service and installation appointments. • Welcome and greet customers and visitors as they arrive. Maintain a professional appearance, and keep the reception area neat and clean. • Additional data entry tasks may be assigned by other staff personnel as needed. Qualifications: • Exceptional written and oral communication. • Exceptional customer engagement skills and maintaining positive relationships with every interaction. • Strong organizational, problem solving and troubleshooting skills with precise attention to detail. • Excellent customer service skills. • Strong computer and clerical proficiency including answering phones, typing, and using different computer software including Microsoft Office Suite. • High School diploma is required. • 1-3+ years of previous receptionist and/or office administration experience. • 1-3+ years of previous dispatch or scheduling experience. • Microsoft Office experience necessary. • Outlook experience a plus. • Quickbooks experience a plus. Benefits: • Medical, Dental and Vision Insurance • 401K Plan • Paid Vacations/Holidays • Compensation See Above PLEASE NO PHONE CALLS.. EMAIL ONLY.

$25-30/year

Order Entry / Order Processing / Customer Support (redwood city)

2643a Fair Oaks Ave, Redwood City, CA 94063, USA

Successful, small publishing Company is seeking an energetic and positive individual to join our initial review of incoming orders and the processing of approved orders through Order Entry and Fulfillment. Further responsibilities include assisting in phone and email requests from our business and government customers. The Drivers License Guide Company is a 10-person, Redwood City based B2B publisher. Three books are published annually, and two references digital online and updated continuously. All products are researched and published to assist in verifying ID documents. Scope of Position Initial and renewal orders are from banking, retail chains, government and other business. Most are received at our website, or by Purchase orders by email. Reviewing and approving, and then assisting in the processing of the orders, CRM entry as needed, Order Entry and packaging for UPS, FedEx, etc. Handle customer inquiries by researching orders and answering questions. Must be able to project business manner with customers at all levels, including middle to upper management. Strong office skills in CRM, Microsoft Office, 10-key Skills and Experience Positive attitude, comfortable with customer service interaction. Independent worker, able to make sound judgments and solve problems. Adaptable to changing priorities; assist with shared special company projects. Familiarity with UPS, FedEx and USPS shipping protocols is a plus. Compensation and benefits $90,000 - $100,000 Semi-annual Bonuses Paid Vacation PPO Health insurance Full time position; in our Redwood City office; weekdays Work/life balance; no after-hours requirements Parking

$90,000-100,000/year

Project Manager/Estimator -Flexible Schedule(Welding Shop) (san jose north)

1014 Timothy Dr, San Jose, CA 95133, USA

compensation: based on experience and skill level. employment type: full-time or part time job title: Project Manager We are a small welding shop that do a wide variety of work. We are looking for an experienced and responsible person for Project Mgr / Estimator. Must have welding or metal shop experience if not we are willing to train the right person. Responsibilities Include but not limited to: * Scheduling * Estimating * Organizing jobs * Forecasting * Budgeting * Providing support to the company owner and employees *Job scheduling and calendar management. *Managing our company’s general administrative activities * Deal with clients The ideal candidate should have excellent oral and written communication skills. Should have knowledge of office management systems and procedures. Attention to detail and problem-solving skills.Strong organizational skills with the ability to multi-task. Excellent time management skills and the ability to prioritize work. About Us: At HS Handrails, we take pride in our commitment to excellence and versatility in metalwork. Our small but dynamic welding shop is known for delivering top-notch craftsmanship across various projects. Why Join HS Handrails: Collaborate with reputable contractors on exciting projects. Flexible Hours: Enjoy a work schedule that accommodates your lifestyle. Growth Opportunities: Unlock your potential for career advancement within our organization. High-Quality Standards: Be a part of a team committed to delivering excellence in every project. Happy Work Environment: Join a positive and supportive workplace culture. How to Apply: If you have the skills and experience to excel in one of these roles, we encourage you to apply! Embark on a rewarding journey with HS Handrails, where your skills and dedication contribute to the success of our diverse and exciting projects. We look forward to welcoming enthusiastic professionals to our team!

Negotiable Salary

Office Worker (Part Time Only) (santa cruz)

598 Chestnut St, Santa Cruz, CA 95060, USA

our office team plays a vital role in supporting residential renovation and remodeling projects across the Santa Cruz and greater Bay Area. Office responsibilities include: Client Communication: Scheduling consultations, coordinating project updates, and managing customer inquiries via phone and email. Estimate Preparation: Reviewing site measurements and client requirements to prepare detailed project estimates. Document Management: Organizing permits, contracts, invoices, and vendor materials. Project Coordination: Assisting field teams by ordering materials, confirming deliveries, and maintaining construction timelines. Accounting Support: Processing payments, tracking project costs, and coordinating payroll and billing. Marketing & Outreach: Maintaining digital presence, preparing promotional materials, and following up on referrals and reviews. Our office ensures that every job — from bathroom remodels to full structural renovations — runs smoothly from start to finish.

$15-21/hour

Appointment Setter/Dispatcher needed for a construction company. (santa clara)

25627 Fremont Rd, Los Altos Hills, CA 94022, USA

Position: Appointment Setter/Dispatcher needed for a construction company. Location: Los Altos, CA Schedule: Monday 8AM-5PM, Tuesday 8AM-6PM (2 Hour Break), Wednesday 8AM-5PM, Thursday 8AM-6PM (2 Hour Break), Friday 8AM-4PM Duties: 1. Book and confirm leads for Sales Reps. 2. Cold/warm calling,. 3. Dispatch leads to Sales Reps. 4. Data entry into CRM. 5. Rehashing leads. Requirements: 1. 2 years experience doing dispatch & telemarketing in construction. 2. Excellent communication and coordination skills. 3. Computer savvy. 4. Proficient with Excel & Google Sheet. 5. Energetic, able to work in a fast paced environment, and quick learner. 6. Spanish is a plus! Compensation: $4,000-$5,500 per month depending on experience plus bonuses. If interested, please email resume to: Aerecruitingla@gmail.com

$4,000-5,500/month

Property Manager Assistant (Gig Harbor)

3118 Judson St, Gig Harbor, WA 98335, USA

We are a well-established privately owned property management company looking to hire a Property Manager Assistant. This position will assist our Property Managers with schedule coordination, maintaining accurate property records, data entry, application screening, drafting documents, and communication with tenants, along with general administrative duties and reception backup. It also includes out of office duties such as property showings, inspections, and the marketing of properties. The right candidate will have excellent customer service and organizational skills. Property management experience is desired, and reliable transportation is necessary. Applicants should have strong communication skills - both written and verbal; and must also be capable of working on their own and as part of a team. If you have these skills, as well as a good sense of humor and a positive attitude, you could be a perfect candidate for this position! We are a local, essential business in a stable industry, and have an opening for the right person to join our dedicated team. Required Qualifications: Min. of one year administrative support experience (phones, filing, etc) Time Management – Punctual - Dependable Experience working in an office setting Strong attention to detail and organizational skills Scheduling skills Ability to switch tasks and prioritize Ability to work efficiently and meet deadlines Willingness to take initiative and self-motivated Strong ability to communicate effectively Professional appearance Positive Attitude Proficiency with Microsoft Word, Excel and Outlook Must be willing to undergo background check Please email your resume and cover letter. Full-time position M-F 8:00-5:00 / pay based on experience $18-$20/hr DOE, we offer sick and vacation pay, and paid holidays along with mileage reimbursement.

$18-20/hour

Customer & Facility Support Specialist (Kingston)

9126 NE State Hwy 104, Kingston, WA 98346, USA

About Us Ideal Storage Kingston is a locally owned, secure, and well-maintained storage facility that prides itself on exceptional customer service. We offer clean, accessible storage units, U-Haul rentals, and a friendly atmosphere where our customers feel welcome and supported. About the Role We’re looking for a Customer & Facility Support Specialist to work two days per week assisting our full-time manager. This role combines customer service, office support, and light facility upkeep to help keep our property running smoothly. What You’ll Do Greet customers, answer questions, and provide excellent service in person, by phone, and via email. Assist with storage unit rentals, move-ins, and move-outs using our online management system. Process payments, handle mail, and maintain organized records. Perform site checks to ensure units are secure, pick up debris, and note any issues. Light cleaning and restocking in the office and common areas. Support U-Haul rental check-ins and check-outs, including moving equipment in the lot. Assist with simple maintenance tasks such as golf cart refueling and ice machine upkeep. What We’re Looking For Friendly, reliable, and customer-focused attitude. Comfort working both indoors and outdoors in various weather conditions. Ability to handle medium physical tasks (carrying, bending, walking, U-Haul trailer hook up, lifting up to 50 lbs). Basic computer skills (email, data entry, online systems). Valid driver’s license. Ability to work independently and stay organized. Physical Requirements This role involves regular bending, kneeling, reaching overhead, and physically maneuvering trailer tongues and other equipment. Candidates must be able to lift, push, and pull up to 50 lbs on a regular basis, including using a trailer dolly to hook up equipment to customer vehicles. Comfort with repetitive light-to-moderate physical tasks is essential. Training on safe lifting and U-Haul hookup procedures will be provided. Bonus Points if you have experience in customer service, retail, property management, or storage facility work. Familiarity with systems like StorEdge, SpiderDoor, or U-Haul rental processes (training provided). Schedule 2 days per week (specific days to be determined) Occasional flexibility for coverage is a plus. How to Apply Send your resume and a short cover letter with the subject line: Customer & Facility Support Specialist Application. Join us and help keep Ideal Storage Kingston a secure, welcoming place for our community!

$21/hour

Office Admin Needed (Las Cruces)

88FJ+QM Las Cruces, NM, USA

Local Real Estate Office looking for an office administrator - Join Our Growing Team! Are you a highly organized and outgoing individual with a passion for providing exceptional customer service? Do you thrive in a fast-paced environment and have experience managing social media for marketing purposes? If so, we invite you to apply for our office administrator position. About the Role: You will be the friendly face and voice of our company, responsible for creating a positive first impression for all visitors, clients and tenants. Your key responsibilities will include: Job Duties include but are not limited to: Answering and directing phone calls: Providing prompt, courteous, and professional assistance to all callers. Managing tenant inquiries: Addressing tenant concerns and resolving issues efficiently and effectively, including handling upset tenants with diplomacy and professionalism. Prequalifying potential tenants Scheduling property showings: Coordinating appointments for property managers and ensuring smooth scheduling processes. Social media marketing: Creating engaging content and managing our social media presence to attract new clients and enhance our brand image. Experience with platforms like Instagram, Facebook, and potentially TikTok is highly beneficial. Administrative support: Providing general administrative support to the property management team, including data entry, filing, and other tasks as needed. Qualifications: Excellent communication and interpersonal skills, with the ability to handle challenging situations with grace and professionalism. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite. Must have extensive experience with social media marketing and content creation. A positive and enthusiastic attitude with a commitment to providing outstanding customer service. Must be able to pass a background and credit screening. To Apply: Please submit your resume in response to this ad. NO WALK INS are welcome We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. HOURS: 8:30-4pm M-F Starting Pay is $16 hr Bilingual is a plus.

$16/hour

Remote/Virtual Sales Broker - PT or FT, No Experience Necessary (Santa Rosa)

2150 W College Ave, Santa Rosa, CA 95401, USA

(Read the entire post - link to interview below) Do you….. **Need to financially support your family or generate income for the things you love to do? **Know you're made for more and want to take control of your life? **Do you want freedom and time flexibility? **Are you ready to build an Empire of your own, rather than work to build someone else's dreams? **Do you want to work for a tight-knit team where you’re part of the family, not just a part in a machine? (If you answered YES to any of those questions, keep reading...I promise this is real - lol, interview with us will prove that) ⬇️⬇️⬇️ Start a career in financial services, one of the most stable and lucrative industries in the world. We are looking for new INDEPENDENT LIFE INSURANCE AGENTS who are ready to learn the business, work hard, have fun, and finally earn what you’re worth. Work remote from anywhere, part time or full time, set your own schedule, build your own agency, no limits on your income. No experience necessary. No cold calling. This is a 1099 independently contracted commission selling position. You will be selling life insurance ONLY to people who have already reached out and asked for someone to help them with life insurance. Check out this 2 minute video about Symmetry Financial Group: https://sfglife.wistia.com/medias/jtdq52cwj8 ➡️ Part-Time workers = 15-20 hours per week and can earn $2,000-$6,000+ per month. ➡️ Full-Time workers = 35-45 hours per week and can earn $6,000-$12,000+ per month. ⚡ Highlights ⚡ ⚠️ NO cold calling, and NO bugging friends and family to buy from you (The leads we work are HOT 🔥) ⚠️ NO network marketing or MLM ⚠️ NO membership fees, dues, franchise fees, etc. ⚠️ NO sales quotas, no condescending bosses, no sleazy sales tactics, no neckties (unless that's your thing) -------------------- ✅ Hands-on training and mentoring from me and our team of very successful agents ✅ Be part of a vibrant, growth-oriented, successful team ✅ We provide you people to talk to who already asked for help with life insurance ✅ Commissions paid out daily directly to you by our insurance carriers ✅ Remote work and in-person training opportunities available ✅ Earn a raise every 2 months or LESS ✅ Health insurance available ✅ Take part and earn equity in the company ✅ Major opportunities to own your own agency (only if desired, not required) ✅ Earn bonuses, get lots of personal recognition, win/earn amazing trips to 5-star resorts all across the world ******************************** Some of our successful team members include... 👷‍♂️--A former Trade Worker (19 Y/O) who recently earned several thousand dollars AND a $1,800 bonus in his first full month 🦷--A former dental hygienist and single mom of two kids who now works from home full time and in her first year replaced a $90k a year income 👨‍🏫--A former Customer Service Rep, single mom of two, who was capped out on pay from her w2, was never gonna get a raise again, since joining symmetry she has been able to unleash her full potential, and due to uncapped pay she was able to triple her previous income. 🍺--A former bartender and musician who now works remotely, travels, and earns over $10k per month ⚕️--A former Pharmacy Tech who quit nursing school to pursue her passion of financial and time freedom who is now creating a massive agency to leave behind for her kids. 🏡--A former W-2 Sales Rep, long hours, for a boss he hated, bad pay, no control, since coming onboard he has been able to increase his income substantially, and is loving all the support in our company. ******************************** ❌ This is NOT for you if: ❌ **You're not willing to spend a couple hundred on an insurance license **You want the W-2 life and an hourly wage or salary **You’re looking for a get rich quick scheme **You don’t care about other people or you’re willing to do anything, even unethical things, to get what you want ✔️This MAY be a good fit for you if:✔️ **You have a desire to create a life worth living for yourself and those around you **Already have your insurance license or willing to get one **You are Coachable, Hard Working, Honest, and a Team Player **You have the self-discipline and integrity to put in the work needed without someone watching over you. **You’re a high character person who cares about others and likes to do the right thing **Money isn’t the end game for you, it’s just a means to freedom, helping others, and building a great life for you and your loved ones --------------------------- 📝 HOW TO APPLY Text for appointment

$2,000-6,000/month

Make 150 to 400 daily working part time (Las Cruces)

1395 Panlener Ave, Las Cruces, NM 88001, USA

Work in the evenings and weekends, or days. Make 12 an hour guaranteed. Work with homeowners on getting a free hail inspection of property. Sale nothing just off a free home inspection in which they get over 50 photos of property emailed to them directly. www.arcxteam.com We are the biggest Restoration in Company in Sourthern NM 575 nine3six 2727

$150-400/day