Leasing Coordinator for Property Management Company

At SMI Property Management, we’re dedicated to strengthening our talented team to deliver exceptional service to both property owners and tenants. We’re currently seeking a motivated and detail-oriented Leasing Coordinator to join our Keizer office. POSITION: Leasing Coordinator OVERVIEW: The Leasing Coordinator supports the resident onboarding process from screening approval through move-in. This role is responsible for reviewing applicant screenings, coordinating move-in logistics, preparing lease documentation, entering resident and rental information into property management software, and serving as the primary point of contact during the final stages of the leasing process. The ideal candidate is a strong communicator with excellent administrative skills and the ability to manage multiple move-in timelines with precision and professionalism. KEY RESPONSIBILITIES: • Review completed screening reports for accuracy and completeness • Communicate with approved applicants regarding next steps and move-in requirements • Coordinate and confirm move-in dates with new residents and internal teams • Prepare and issue lease agreements, addenda, and required move-in documentation • Provide new residents with welcome materials, property rules, and contact information • Enter new resident information, rental terms, rent amounts, and security deposits into property management software • Coordinate door lock changes prior to scheduled move-in dates • Ensure all move-in tasks are completed and documented according to company procedures • Maintain accurate digital records of lease files, communication logs, and move-in timelines • Collaborate with leasing, maintenance, and property management teams to ensure units are move-in ready • Transition resident communication to the on-site or property management team upon completion of move-in REQUIREMENTS: • High school diploma or equivalent required (Associate’s or Bachelor’s degree preferred) • 2+ years of experience in leasing, administrative, or office support in property management. • Excellent organizational and time management skills • Strong written and verbal communication skills • High attention to detail, especially with documentation and data entry • Proficient in Microsoft Office and property management software (e.g., AppFolio, Tenant Tech, etc.) • Ability to manage multiple priorities and meet deadlines in a fast-paced environment • Professional and customer-focused demeanor COMPENSATION and BENEFITS: Pay: From $25.00 per hour Schedule: Full-time | Monday – Friday, 8:00 AM – 5:00 PM Location: This is an in-office position based at our Keizer office, with occasional visits to properties. Remote work is not available. Benefits include: • Medical, Dental, and Vision Insurance • Paid Time Off • Enrollment in OregonSaves Retirement Program • Basic and Voluntary Life/ADD Insurance • Long-Term Disability Income Insurance • Employee Assistance Program (EAP) • Digital Wellness/ID Theft Protection • Legal Coverage • Pet Insurance To apply, please visit the Careers page on our website to download and submit an Employment Application: www.smiproperty.com/careers