E-Billing Specialist

As one of the world’s largest food-grade logistics companies, McLane Global relies on the efficiency of its fulfillment centers. We consider all our warehouses to be systematic and operate with a customer-centric mentality. To deliver on our promise to customers, we rely on exceptionally talented, bright, and committed people. We cultivate and embrace a diverse employee population. We recognize that people with diverse backgrounds, experiences, and perspectives fuel our growth and enrich our global culture. Currently, we’re seeking an Accounting Specialist - AP & AR  to join our team located in Houston, TX. Record invoices in the accounting system, including accurate coding, obtaining approvals, and/or matching PO receipts. Track vendor payables in an extremely organized process for the ability to identify invoices not received and needing month end accrual. Process vendor payments for both checks, wires, and ACH. Must be able to process payments not utilizing an AP software program. Set-up and maintain vendor records. Take care of all vendor correspondence, evaluating and reconciling all vendor statements.  Ensuring all payment settlements are posted timely and accurately. Receive, research, and resolve routine internal and external inquiries concerning account status. Work closely with other departments to improve processes and workflows affecting the accounts’ payable function. Customer set up & maintenance Credit management Collections Resolve invoicing issues, make corrections & issue credits Maintain AR aging Create and send customer invoices, statements & reports Customer Cash application Month end entries & reconciliations Reconcile Accounts Payable and Accounts Receivable All other duties as assigned. Requirements Minimum Accounts Payable and Accounts Receivable experience of 5+ years Experience working with ERP systems (Microsoft Dynamics preferred) Previous experience with Microsoft computer applications (Excel, Outlook) Demonstrates strong communication, analytical, and problem-solving skills. Exhibits a strong regard for organizing and prioritizing, as well as an ability to meet deadlines. Displays a respect for confidentiality. Working Conditions Keyboarding - (Up to 8 hours per day) Entering text or data into a computer by means of a keyboard. Devices include a traditional keyboard, 10 keypads, touch screen and other. Sitting/Standing - (Up to 8 hours per day) The ability to alternate between sitting and standing at a desk is present when a worker has the flexibility to choose between sitting or standing as needed when this need cannot be accommodated by scheduled breaks and/or lunch period. Communication Verbally - (Up to 8 hours per day) Expressing or exchanging ideas by means of the spoken word to impart oral information to clients or the public and to convey detailed spoken instructions to other workers accurately, loudly, or quickly. Occasionally an employee may be required to alter their shift, temporarily or permanently, or to work an additional day by coming in on their normally scheduled day off. Original assigned schedules are subject to changes as business needs change. Benefits Competitive base compensation with an extremely rewarding incentive compensation plan  Full Benefits including Medical, Dental and Vision  401(k) with Employer Match  A high energy, face paced, team environment that has fun winning every day, week, month, and year!  All offers are contingent upon passing a background check and drug screening.  No company visa sponsorships   No phone call or walk in inquiries for this position, apply online to be considered. Disclaimer Employees MUST be able to perform the essential functions of the position satisfactorily and if requested, reasonable accommodation will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.   Furthermore, job descriptions typically change over time as requirements and employee skill levels change. The Employer retains the right to change or assign other duties to this position.   

About Atria: Atria is a membership-based preventive health care practice delivering cutting-edge primary and specialty care from the comfort of your home, at our practices in Palm Beach and New York, or wherever you are in the world. We bring together a multidisciplinary team of renowned, in-house physicians to provide proactive, preventive, and precision-based care for Atria members and their families. We aim to optimize the lifespan and healthspan of all our members through meticulous screening and tailored interventions to prevent, reverse, or manage all major chronic diseases. Each member’s care is led by a dedicated Chief Medical Officer who collaborates on your behalf with specialists in cardiology, neurology, pediatrics, gynecology, endocrinology, performance and movement, and more. Our exceptional clinicians also work closely with the 60+ members of the Atria Academy of Science & Medicine, top experts in their respective fields who are available for rapid consults, support, and referrals. About the Role: We are seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our team. As a key member of our finance department, the Accounts Payable Specialist will play a vital role in maintaining the integrity of our financial records, providing valuable insights, and driving process improvements. The ideal candidate will possess extensive experience in completing transactions related to vendor payments and expenses, ensuring accurate and timely payment of invoices and establishing and maintaining strong relationships with our key partners and vendors.  Responsibilities: Invoice Processing: Verifying and processing invoices to ensure they are accurate and authorized Payment Preparation: Preparing and processing payments to vendors, adhering to payment terms and deadlines  Record Keeping: Maintaining accurate and organized records of invoices, payments, and vendor information Reconciliations: Reconciling invoices with purchase orders and receiving reports to ensure accuracy Discrepancy Resolution: Investigating and resolving discrepancies or issues related to invoices or payments Vendor Relationship Management: Maintaining positive relationships with vendors and addressing any issues that may arise Compensation:  Range: $65,000 - 85,000 Requirements Qualifications: Bachelor's degree in Accounting, Finance, or related field 2 - 4 years of progressive experience in similar role Applicable knowledge of GAAP and accounting principles Proficiency in accounting software (e.g., QuickBooks, Sage, NetSuite) and MS Excel Experience with various software applications and best practices Attributes: Meticulous attention to detail and commitment to accuracy in financial reporting Strong analytical, problem-solving, and decision-making skills Proactive mindset with a continuous improvement orientation Strong organizational and time management skills, with the ability to prioritize tasks effectively Collaborative team player with excellent interpersonal skills Integrity and professionalism in handling confidential financial information Benefits At Atria, we are proud to offer every member of the Atria team: Excellent health and wellness benefits, 100% paid by Atria effective date of hire Flexible Time Off  401k match at 4% effective date of hire Fitness Perks including Wellhub + Time to give back and make an impact in underserved communities

Rye Country Day School is seeking a part-time Accounts Payable Specialist beginning August 2025. Rye Country Day School is a coeducational, Prek-12, college preparatory school located in Westchester County, New York dedicated to providing students with an excellent education using both traditional and innovative approaches. We are actively committed to creating and sustaining a school community that is nurturing, supportive, diverse, and inclusive, one in which all students can participate fully and achieve their maximum potential through academic, athletic, creative, and social endeavors. We expect and promote moral responsibility and strive to develop strength of character within a respectful school community. Specific responsibilities of this position include: Receive, review, and verify invoices and check requests. Enter and upload invoices into the system Prepare and process electronic transfers and payments Monitor accounts to ensure payments are up to date Research and resolve invoice discrepancies and issues Maintain vendor files and respond to vendor inquiries Assist with month-end AP account reconciliation Year-end 1099 filing Ensure compliance with company policies and procedures Desired qualifications: Associate’s or Bachelor’s degree in Accounting or related field preferred 3+ years of experience in accounts payable or general accounting Accounting software: Blackbaud and Paymerang a plus. Knowledge of Excel and Microsoft Word desired. Strong organizational and time-management skills Excellent attention to detail and problem-solving abilities Ability to work independently and as part of a team. RCDS seeks faculty and staff who support our mission to foster a lifelong passion for learning, understanding, and service in an ever-changing world, and who share our commitment to creating and sustaining a vibrant, thriving, and inclusive multicultural learning community. The school is committed to providing invigorating and supportive work experiences for its diverse community of employees. RCDS is committed to diversity and inclusion throughout the community and curriculum. Please visit our website-http://www.ryecountryday.org – to learn more about the school’s rigorous curriculum, values, and strategic initiatives. Rye Country Day School is an equal opportunity employer and complies with all federal, state, and local laws, which prohibit discrimination in employment because of race, color, national origin, citizenship, age, sex, religion, disability, marital status, sexual orientation, and veteran status. Interested candidates should apply by submitting a resume and cover letter via the following link: https://rcds.workable.com/. Compensation: $30/hour  Approx. 25 hours/week

Why We Stand Out Seeking a new challenge where your professional and personal aspirations are not only possible but supported? Kaufman Rossin might be just the place for you! As one of the top accounting firms in the country, our foundation is “people first”. In the words of James Kaufman, “We prioritize our people, their development, and their well-being… Our values are translated into action every day.” Celebrated as the Best Place to Work in South Florida over a dozen times, Kaufman Rossin has grown to over 600 employees, with offices spanning the tri-county area, including sister entities Kaufman Rossin Wealth and Kaufman Rossin Alternative Investment Services. Think you have what it takes? How You’ll Contribute: Kaufman Rossin is seeking senior-level tax professionals to join our dynamic Tax Services team in Boca Raton. Our Tax group provides planning and tax compliance services to inbound and outbound owner/entrepreneurial clients. Prepare complex tax returns for individuals, partnerships, corporations, private equity funds, etc. First-level review of returns prepared by interns and lower-level staff Proactively assist Managers with interacting with key client management to gather information, resolve tax-related issues, and make recommendations for business and process improvements Manage engagement budgets effectively Assist in training and mentoring interns and staff Resolve minor issues directly with the IRS and other tax authorities Dedicate time to professional development and business development activities Requirements What Skills You'll Bring: Bachelor’s in Accounting required Master’s in Taxation or working toward completion, required CPA strongly preferred Strong knowledge of all tax provisions At least 3 years of recent experience in public accounting with strong tax preparation skills (1040s, 1065s, 1120, 1120s) How You’ll Stand Out: Team player and a commitment to high-quality, detailed work Self-starter with the ability to deal with multiple priorities Ability to deal with clients and a good “executive presence” Proficiency in ProSystems, Excel, and a paperless environment Bilingual in Spanish Excellent verbal and written communication skills Ability to work overtime Benefits We embrace authenticity. Kaufman Rossin is an equal opportunity employer. We are committed to creating a culture that reflects the diversity of our firm and clients. We encourage understanding, acceptance, and celebration among all people. That includes lifestyle, education, experience, race, ethnicity, age, religion, physical ability, sexual orientation, and gender identity. Differences make unique varieties.

Our leading luxury travel firm, based in New York, is seeking a remote QuickBooks bookkeeper on a part-time basis. As a leader in crafting bespoke travel experiences, we are transitioning towards a more robust, automated financial system to streamline our operations.   There is an opportunity to turn this into a more robust role, as there is a separate commission reconciliation component that we will address in some months.     Job Description:  We are looking for an individual with a keen eye for detail and a passion for financial efficiency to bring our company online with QuickBooks. This role is ideal for those who are adept in financial software and are excited about the prospect of enhancing financial processes in the luxury travel sector.  You will help organize, collect, and store the business’s financial records, including cash flow statements, bank reconciliations, and loss statements.    Key Responsibilities:  QuickBooks Integration: Set up and maintain our QuickBooks online system, ensuring seamless integration with our current financial operations.  Automated Payment Categorization: Develop and oversee automated systems for categorizing incoming payments, enhancing accuracy and efficiency.  Reporting & Follow Ups: Generate reports for weekly internal updates on commission reconciliation and follow ups with partners for overdue payments. KPI Management (Preferred): Monitor and manage key performance indicators (KPIs) related to financial aspects of the business. Experience in this area is highly desirable.  Financial Projections (Optional): Assist in creating financial projections and forecasts. This skill is a plus but not essential.   Requirements Experience: 1-3 years of proven experience in financial software integration, particularly with QuickBooks.  Understand the flow of the three main financial statements: Income Statement, Statement of Cash Flows, and Balance SheetCash Flows, and Balance Sheet.    Cash Flows and Balance Sheet:  Strong understanding of payment processing systems and banking interfaces.  Ability to work independently in a remote setting.  Excellent organizational skills and attention to detail.  Familiarity with KPIs and financial forecasting is advantageous.  Benefits A flexible, remote work environment.  Opportunity to be a part of a dynamic and innovative team in the luxury travel industry.  Competitive compensation. 

The Accounting Manager role will supervise the operational accounting function including but not limited to Payroll, Accounts Payable, and Accounts Receivable. There will also be tasks involving interactions with project management including creating time & material invoices. This role will provide support and guidance for these key functions as well as being expected to create efficiencies within the current, dated business practices to drive profitability. Specific day-to-day expectations are below: Supervise and provide backup support for the accounting team. Expectation during training is to work with all accounting team functions to learn their day-to-day tasks – ideally for the first 2 months of employment or more. Nuances within each role include but are not limited to the following: Payroll processing – specifically supporting any certified payroll needs  Sales tax monthly calculating and filing – currently with accounts receivable function. Insurance and compliance backup as well as vendor invoice processing – specifically job costing. Inputting customer invoices into the system as well as ensuring compliance with tax calculations per customer contracts. Assisting 3rd party with all licensing requirements (sales tax licenses, business licenses, contractor/engineering licenses) – currently with accounts receivable function. Assist Project Managers (PM’s) to produce time & material billing invoices including supporting documentation. Assist with subcontractor compliance and insurance requests Produce job report as needed from the ERP to PM’s and CFO/CEO. Assist and eventually transition to ownership of payroll processing. Assist with any receivable collection efforts. Maintain day-to-day functioning of company credit card and fuel card programs, with ultimate oversight from CFO. Ordering cards, approving one-time purchases, providing exports for month close, ensuring proper job costing. Drive PO system process within ERP and integrate between PM’s and accounts payable – currently not in place but on a wish list. Assist with audits – financial statement, 401k, various state and governmental reviews as necessary, insurance/captive. Produce and send hours reports to safety manager, as well as OCIP reporting. Various month-end close tasks • Work with operations to assist in maintaining equipment listing and rented vehicle listing. Work with shop personnel to renew owned-vehicle license plates. Own hotspot and mobile carrier accounts with oversight from CFO. Develop long-term department plan in conjunction with CEO/CFO to staff department after current workforce retires. Work with the parent company to ensure reporting requirements are met. Additional tasks as require. This is an in-office role with remote flexibility after 6 months of employment. This role will report to the CFO, with expected interactions with the accounting team, CEO, Operations Manager, Project Managers, and administrative staff. Salary Range - $85,000 - $100,000 DOE Requirements Required Skills: The ideal candidate will possess a multi-dimensional skill set and be able to adapt to the ever-evolving business needs. As such, the below skills are subject to change at any time: Experience with Construction Accounting is a mandatory requirement. Proficient in Microsoft suite of products (Outlook, Excel, Word, Teams, PowerPoint, etc.). Specifically related to Microsoft Excel – the ability to summarize large amounts of data exports from various platforms and adapt formulas and templates as needed. Track record of 3-years of management within the accounting profession. Excellent written and verbal communication skills – this role will interact with multiple departments including PM’s, field personnel, vendors, professional 3rd party providers, shop personnel, etc. Experience of at least 3-years with construction ERP – experience with Acumatica is ideal but not required. Experience with: Audit requests from 3rd parties. Job costing and payroll timecard entry/processing. Owner mindset and the ability to drive culture, professionalism, integrity, profitability, provide coaching and training to direct reports as the department evolves. Bachelor’s degree in accounting or similar field. Ideal but non-required skills: The below skills are not required but preferred. Ability to participate in minimal travel – likely an in-person annual meeting with Family of Companies personnel and various networking/trade shows as requested/desired. Knowledge of GAAP and current CPA. Experience with: Credit/Fuel card programs – daily management and data extract. Inventory count assistance. Employment Requirements: Verifiable work references upon request demonstrating leadership responsibilities. Successful of post-offer background & drug screening. Ability to work legally within the US. Benefits Medical, Dental, Vision, Paid Time Off, Sick Time, 401(k) and ESOP after eligibility criteria has been met. Additional discretional benefits such as accident, hospitalization, critical care, life, identity theft are available. Annual bonus DOE and performance. ESOP benefits in addition to salary/bonus compensation.