Workable
Payroll Specialist
ABOUT VISTA CARE
Vista Care is a leading service and support organization that is proud to provide specialized, supportive services to a diverse population throughout Wisconsin, Illinois, South Dakota, Nevada, Utah and Colorado. We specialize in offering comprehensive care and support services for individuals with a variety of intellectual and developmental and mental-health disabilities. We are passionate about "person-centered care" and empowering those we support to lead fulfilling and independent lives.
We are looking for team members with a unique blend of compassion and resilience. For people that possess an innate ability to see potential in every individual, fostering environments of inclusivity and growth. More than just caregivers/nurses/managers/etc., they are advocates, ensuring that each person (both individuals supported and our amazing direct care staff) receives the tailored support they deserve. Our team thrives on empathy, adaptability, and an unwavering commitment to upholding the highest standards of care. In this realm, success is measured not just in milestones achieved, but in the lives enriched and empowered every single day. If that sounds like the type of environment for you, we would love to chat!
Job Summary:
The Vista Care Payroll Specialist supports the accurate and timely processing of payroll for our organization across multiple service lines. This role reports to the Payroll Supervisor and is responsible for the accurate entry and/or adjustment of all payroll related data in our HRIS; including accurate processing and calculation of wage garnishments, child support orders, benefit changes or other employee record changes. They are responsible for assisting the Payroll Supervisor in ensuring compliance with all federal, state and location payroll regulations and working closely with HR & Finance departments to ensure accurate employee and payroll records.
Responsibilities (Including but not limited to):
Verify for accuracy and process weekly payroll, including all wages, bonuses, benefits and deductions.
Processing wage garnishments and child support orders
Review timesheets for payroll related accuracy
Make adjustments for pay raises, bonuses, etc.
Ensure compliance with all applicable federal, state, and local payroll regulations.
Respond to and resolve payroll discrepancies and employee inquiries in a timely and professional manner.
Conduct routine audits of payroll data to ensure accuracy and completeness.
Prepare and submit payroll-related reports, and benefits reports.
Collaborate with the People Division and finance team to ensure all employee records are current and accurately reflected in the payroll system.
Stay up to date on payroll systems, tools, and best practices.
Support year-end processes, including W-2 generation and other tax documentation.
Communicate with external vendors (such as tax agencies and benefits providers) to resolve payroll-related issues.
Process SDS paper timesheets (non EVV) weekly
Update funder authorizations in Wellsky as expire
Verify SDS EVV time punches in Wellsky weekly
Approve SDS UKG employee paperwork
Triage caregiver and employer SDS payroll questions
Provide accounts receivable with weekly payroll data for billing
Run SDS reports as requested by funders
Other duties as assigned
Essential Job Functions:
Behavior should be professional and consistent with Vista Care’s culture, mission, values, philosophy, and policies and procedures. Expectations include, but are not limited to:
Being a positive role model for individuals, co-workers, and management.
Representing the company in a professional manner.
Complying with company policies and procedures.
Treating employees, management, and individuals with dignity and respect, including honest and respectful communication.
Focusing on official business during work hours.
Contributing to a harmonious working environment and maintaining strong relationships with co-workers, management, individuals, and external agencies.
Requirements
Qualifications and Experience:
3–5 years of experience in payroll processing.
Payroll certification (FPC, CPP) is a plus.
Experience with payroll software such as UKG (Ultimate Kronos Group) and Paycor is required
Familiarity with payroll tax regulations and benefits administration.
Experience with Netsuite preferred
Experience with import/export of data and data templates
Knowledge, Skills, and Abilities:
Strong attention to detail and accuracy.
Effective verbal and written communication skills.
Exceptional mathematical and calculation skills
Knowledge of garnishment and child support calculations
Good research and analysis skills
High level of organization and time management.
Comfortable working both independently and as part of a team, with strong ability to manage competing priorities and meet deadlines
Proficiency in Microsoft Office Suite, especially Excel.
Knowledge of applicable labor laws and payroll compliance.
Additional Requirements:
Must pass WI BID and other background checks upon hire.
Completion of E-Verify process.
Education:
Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred).
Will consider experience and/or certification in lieu of degree.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
Physical Requirements – Requires manual dexterity and use of standard office equipment. Must be able to sit, walk, bend, and use a computer for extended periods.
Vision/Hearing/Communication – Must have corrected vision and hearing within normal range. Ability to communicate effectively in English, both verbally and in writing.
Work Location – Full-time, onsite or hybrid options may be available depending on company policy.
Benefits
Health, Dental, & Vision Insurance
Generous PTO Policy
401k Plan
Growth-minded company with opportunity for career development & advancement
Leadership team that is dedicated to our company value of "Balance", which includes work/life balance
Mission and values driven company culture
PAY:
$24.00 - $25.00
If you are interested in this position, please apply today! If you have any questions about Vista Care or this opportunity, please reach out to the email below.
Vista Care Recruiting
Phone: (920)694-1130 ext 1
recruiting@vistacare.org
www.vistacare.org
Vista Care is an equal opportunity employer. We encourage candidates from all backgrounds to apply!
#IND100
Sheboygan, WI, USA
$24-25/hour
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