Office Admin Assistant (Westford)

Job Summary: Primary focus will be helping the Office Manager keep the office running smooth & efficiently, while providing administrative support to the President of the company and our technicians. Duties include but are not limited to: organizing documents, reviewing, accurately and efficiently inputting data into internal systems, ensuring accuracy of data that has been entered, answering incoming calls and directing them as so, taking leads. (This is not a remote position) Skills Needed/Required: • Demonstrate ability to exercise sound judgment and make practical decisions. • Attention to detail, experience with Microsoft Office, QuickBooks and ability to multi-task is essential to succeed in this role. • Experience with scheduling is a plus but not required. • General/basic knowledge of Microsoft Office (Word, Excel, primarily) Job Responsibilities Include: • Reconcile monthly vendor statements • Process incoming invoices from vendors • Receiving payments from customers & contractors in QuickBooks • Responds quickly to e-mails and phone calls in a timely, friendly and efficient manner • Maintain office supplies and place orders, when needed • Call the City/Town for electrical inspections • Maintain company documentation, electronically (Dropbox) • Enter/maintain customer information within our system (SimPRO) • Maintain/update company management system as needed (SimPRO)