Administrative Director (boston: boston/cambridge/brookline)

Looking for an experience well oriented receptionist for a busy HVAC company located in cape coral. The right candidate must have basic computer skills, good customer service skills and well organized. This is a full time position from Monday- Friday from 8 to 5 pm HVAC experience is a plus,but no required. Must Be Bilingual English/Spanish

Job Summary: The Estimating Administrative Coordinator provides essential clerical and administrative support to ensure the efficient operation of EHC’s Estimating and Operations departments. This position serves as a central hub for document management, communication, and schedule tracking related to project bids and proposals. The ideal candidate will be highly organized, detail-focused, and capable of managing multiple administrative tasks in a deadline-driven environment. Key Responsibilities: Document Management: Organize, maintain, and update bid documents such as plans, specifications, and communications logs. Ensure all stakeholders have access to the most current materials. Clerical Support for Bidding: Prepare bid bonds, coordinate mailing and delivery of proposals, and assist with collecting and logging subcontractor/vendor quotes. File and Folder Maintenance: Create and maintain well-structured estimating folders on shared drives, ensuring ease of access and proper filing practices for both active and archived projects. Tracking and Communication: Monitor changes to bid documents and confirm distribution and understanding with internal staff and external partners. Departmental Coordination: Assist Estimating and Operations teams by facilitating the handoff of project information and ensuring that current documents are available to field teams and subcontractors. Administrative Reporting: Update project tracking logs, dashboards, and communication templates. Provide administrative assistance for status reports and milestone updates. Professional Correspondence: Draft and send routine emails and other communications using standard templates to support client outreach and internal updates. Marketing Support: Relay project progress and key milestones to the Marketing department for use in newsletters and social media posts. Qualifications: Proven clerical or administrative experience, preferably in a construction or professional services environment. Strong organizational skills with the ability to manage multiple priorities. Attention to detail and accuracy in data entry and file management. Clear and professional written and verbal communication skills. Proficiency in Microsoft Office (Word, Excel, Outlook) and file sharing platforms. Ability to work independently and support multiple team members. Physical Requirements The Estimating Administrative Coordinator position is primarily office-based but may require light physical activity from time to time. The following are typical physical demands associated with this role: Sitting/Standing: Prolonged periods of sitting at a desk and working on a computer; occasional standing and walking within the office or jobsite. Manual Dexterity: Frequent use of hands for typing, writing, and handling paper documents or office equipment. Visual Requirements: Ability to read and interpret detailed documents (e.g., construction drawings, specifications, spreadsheets) on paper and screen. Hearing/Speaking: Clear communication via phone, video conferencing, and in-person meetings. Lifting/Carrying: Occasionally lift or carry items such as rolled plans, file boxes, or bidding documents weighing up to 25 pounds. Mobility: Occasional travel to project sites or delivery locations may be required; ability to enter active job sites safely (PPE provided). Requirements: High School Diploma Exceptional verbal, written, and presentation skills. Experience in Microsoft applications including Word, Excel, and Outlook. Knowledge file management and other administrative procedures. Ability to work on tight deadlines. Benefits At EHC, we value our team and invest in their well-being and long-term success. As an Estimating Coordinator, you will have access to a comprehensive benefits package that includes: 401(k) Retirement Plan Health, dental, and vision insurance Health Savings Account (HSA) Life Insurance Short Term Disability Paid Time Off (PTO) Employee Assistance Program (EAP) We are proud to provide a drug-free workplace and maintain a strong commitment to equal opportunity employment. EHC, Inc. is an Equal Opportunity Employer and complies with all applicable Equal Employment Opportunity (EEO)/Affirmative Action requirements. We also participate in USCIS E-Verify for all EHC employees to ensure a legal workforce. To learn more about who we are and what we do, visit us at: www.ehcconstruction.com

Join Our Team: Kitchen Help Wanted at New York Pizza & Pasta Who We Are: We are a well-established and growing restaurant in Naples, FL, with two locations, both within 15 minutes of each other, serving the best pizza and pasta in town. Our dedication to quality food and exceptional service sets us apart, and we’re looking for individuals who share our passion. We serve a large and growing customer base. What We Need: We are seeking serious, professional kitchen staff who are eager to work and become part of our team. If you’re a team player, a go-getter, and not afraid of hard work, we want you! Requirements: • Availability to start immediately • Open to full-time or part-time positions • Must be a team player and committed to delivering excellent customer service Why Join Us? • Competitive earnings • Be part of a supportive and dynamic team • Opportunity to work in a fast-paced, exciting environment • We offer full training Apply now! Be ready for a preliminary interview. Don’t miss this opportunity to jumpstart your career with New York Pizza & Pasta. We’re looking forward to meeting our next team member—could it be you? Full and Part Time ***Serious Inquiries ONLY!*** ***Must be a team player*** Come apply in person TODAY! Ask the manager for an application TODAY! 11140 Tamiami Trail N - Riverchase Plaza 8855 Immokalee Rd - Cameron Commons

📌 Job Title: Secretary / Office Assistant (Must have Experience in Insulation or Construction Contracting) 📌 Location: NW Cape Coral  📌 Job Type: Part-Time (9:00am 12:00pm) three days a week 📌 Pay: $20.00 an hour 📌 About Us: We are a growing insulation contracting company seeking a reliable, bilingual (English & Spanish), organized secretary who understands the unique needs of the construction industry – especially insulation. Our ideal candidate has prior experience supporting a contractor, and is comfortable with scheduling, sending out vendor packets to builders, and customer coordination. 📌 Responsibilities Include: Answering phones, scheduling appointments, preparing estimates and invoices, coordinating with crews, suppliers, and clients, maintaining filing system (digital & paper). 📌 Requirements: MUST have experience in the insulation or construction industry, proficient in QuickBooks, Excel, emailing and bilingual (English & Spanish). 📌 To apply call Heather at (239) 203-5040 to schedule an interview.

Employment Type: Full Time Starting weekly take home $775 (To Start). Moves up to $820 take home with your success. Over time available. Compensation: : $16/hr Raises to $17 in 30 - 90 days based on your success. Our Office is located in Estero, 9 miles east of Miromar Outlets. **Please read this entire ad and follow the instructions to apply - thank you. All around general office management, customer communications, order processing/packing and shipping supply management. Never a dull moment, fast paced, interesting and different small animal field. Room for advancement. Manage, update and monitor all aspects of a multi product eCommerce company. Updating/adding website product pictures, descriptions and prices. Managing Google Adwords Campaigns, Social Media and Websites. UPS World Ship, Big Commerce and Re Amaze are all used... Computer savvy is key ! This is a hands on position. Learning our products well enough to educate & guide our customers is an essential part of the position. Qualifications/Preferred Skills: Must be able to work with and relate to all types of customers, understand their needs, and align them with our website and our products. Articulate speaking, and active listening skills needed. E Commerce experience with strong computer skills is ideal - a good/fast learner can be successful. The ability maintain and update website content and photos - or the ability to learn this - (it's fairly easy). Self motivation and a strong ability to find solutions to daily challenges in a fast paced environment. Must have your own reliable vehicle. We are a growing, fast paced, small office missing only one very good all around office person - who is sharp, friendly, articulate, versatile, flexible and hardworking. Working and playing well with others is essential. A good candidate is very detail oriented with strong follow up skills. Education Requirements: Minimum High School Diploma. Associates or Bachelors Degree preferred - but not required. (Computer Geek welcome ! ) Understanding of e Commerce - website management, Quick Books, UPS World-ship, Microsoft office and Social Media is a big plus. Additional Notes: Our Estero office is non smoking, non vaping, drama free and drug free - we test all employees. If you've read through this far - and you're nodding your head affirmatively - not shaking it - and If you enjoy being an all around important part of a good team we'd like to hear from you. To apply please email your resume, including your work experience, your education - including your high school name and graduation year - thank you. A quick note about you and your interests never hurts. The ability to understand and follow instructions is an important part of this position - so please be sure to read and follow the last two sentences so we can consider you - thank you ! This position is on site - if you inquire about working remotely you will not hear from us - and if you don't read this far, your attention to detail is not what we're looking for - and you will not hear from us... If you simply email your name and number - you will not hear from us... Hours: Monday - Friday 9:45 - 6:45 5 hours every other Saturday available - once trained (overtime is paid). *This is potentially a permanent, solid, career position for the right person ... Principals only. Recruiters, please don't contact this job poster. Do NOT contact us with unsolicited services or offers.

Join Our Team: Kitchen Help Wanted at New York Pizza & Pasta Who We Are: We are a well-established and growing restaurant in Naples, FL with two locations, both within 15 minutes of each other, serving the best pizza and pasta in town. Our dedication to quality food and exceptional service sets us apart, and we’re looking for individuals who share our passion. We serve an extensive customer base, and it is growing even more. What We Need: We are seeking serious, professional kitchen staff who are eager to work and become part of our team. If you’re a team player, a doer, and not afraid of hard work, we want you! Requirements: • Availability to start immediately • Open to full-time or part-time positions • Must be a team player and committed to delivering excellent customer service Why Join Us? • Competitive earnings • Be part of a supportive and dynamic team • Opportunity to work in a fast-paced, exciting environment • We offer full training Apply now! Be ready for a preliminary interview. Don’t miss this opportunity to jumpstart your career with New York Pizza & Pasta. We’re looking forward to meeting our next team member – could it be you? Full and Part Time ***Serious Inquiries ONLY!*** ***Must be a team player*** Come apply in person TODAY! Ask the manager for an application TODAY! 11140 Tamiami Trail N - Riverchase Plaza 8855 Immokalee Rd - Cameron Commons