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Negotiable Salary
642 Gilman St, Palo Alto, CA 94301, USA
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ShareResponsibilities: Project Management • Organize project data, including contracts, correspondence, estimates, expenses, notes, schedules, materials, etc. • Prepare monthly project expense summaries for construction projects • Set up new clients and projects Financial • Gather, record digitally and file all: o Expense receipts o Credit and return receipts o Credit card charges and statements o Vendor statements o In-house office expenses (printing, mileage, etc.) • Record all of the above into accounting system • Pay bills. Manage accounts with vendors and suppliers • Assist accountant with monthly account reconcillations • Create monthly client invoices • Receive, enter into accounting system, and deposit all payments • Prepare monthly report of client payment status. Contact all past-due accounts. Payroll • Review employee timesheets for accuracy and completeness • Run semi-weekly and monthly payroll; distribute checks and pay stubs • Pay IRS. EDD and CalSavers liabilities • Coordinate with accountant on timely completion of quarterly payroll reports, annual FUTA report, 1099-MISC forms and W2s General • Manage mail and prepare letters as needed • Answer phones, direct calls and take messages • Manage cleaning and water delivery services • Purchase and maintain office equipment • Monitor inventory of office supplies and reorder as needed • Purchase food for office. Coordinate office social events. • Schedule use of conference room • Organize and maintain architectural library • Make business travel and restaurant reservations as needed Compensation/Benefits: Full time, salaried position. Paid holidays and sick leave. 100% health care coverage. On-site employment only. Local candidates preferred. Please e-mail resume to info@toposarchitects.com.
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2552 Escada Dr, Naples, FL 34109, USA
