Real Estate Executive Assistant (Houston)

Job description 📍 Office Admin – Real Estate | Apex Realtors | Houston, TX Full-Time | On-site | Salary + Bonus Potential Are you a proactive, organized, and resourceful multitasker looking to thrive in a fast-paced real estate environment? Apex Realtors, a growing commercial and residential real estate brokerage in Houston, is seeking a full-time Office Admin to support our team and operations. 🔑 Key Responsibilities: As the Office Manager, you’ll be the operational backbone of our office, assisting the broker, supporting agents, and managing listings and marketing tasks to keep everything running smoothly. Office & Operations Management: Oversee day-to-day office operations Assist the Broker/Owner with deal coordination and transaction support Maintain organized digital files via Google Drive, spreadsheets, Monday.com, and CRM systems Handle phones, emails, scheduling, and internal communications Listing Management: Coordinate listing setup: agreements, photos, signage, lockboxes Manage listings on LoopNet, Crexi, Commgate, and the Apex website Input residential listings into MLS Maintain listing status spreadsheets and marketing schedules Agent Support & Onboarding: Support agents with paperwork, contracts, and compliance checks Process checks and deposits; coordinate CDAs and accounting communications Onboard new agents: create emails, provide office procedures, assist with HAR/TREC setup Distribute leads and provide basic marketing or transaction guidance Marketing & Lead Follow-Up: Schedule photography and marketing materials Coordinate signage installations/removals Prepare CMAs, LOIs, and marketing packages Special Projects & Field Support: Create Flyers. Occasionally show listings or meet with sellers Perform bank runs, signage tasks, and site photography as needed 📋 What We’re Looking For: Previous experience in a real estate office or similar fast-paced environment Strong organizational and multitasking skills Excellent communication and follow-up abilities Tech-savvy with knowledge of Google Workspace, MLS, LoopNet, Crexi, Monday.com, etc. A self-starter who takes initiative and adapts to evolving needs 🎯 Bonus If You Have: Real estate license (preferred but not required) Knowledge of commercial real estate platforms Experience supporting a broker and real estate agents directly 💼 Why Join Apex Realtors? We’re more than just a brokerage — we’re a team that works hard, supports each other like family, and celebrates wins together. If you’re ready to grow with a dynamic and motivated group, we’d love to meet you. 📧 Apply today by sending your resume: